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Add Custom Actions When Converting Documents

Converting documents and images from one format to another is often part of an overall document workflow. It is usually just one part of a sequence of steps and custom actions to automate converting, processing, and storing documents. Your workflow may need to start an application before conversion begins. More common is the need to pick up the created files for further processing. Another common step is creating trigger files that other applications look for to know when to start a particular task.

With PEERNET’s TIFF Image PrinterRaster Image Printer and PDF Image Printer you can add multiple custom actions that occur at different stages of conversion. A custom action can run another program or a batch or script file or it can signal an event to another program. Each stage has a separate collection of custom actions that run-in order. Each action runs to completion before the next action starts. Custom actions are stored in conversion profiles, along with other information

use custom actions when converting documents

Type of Commands for Custom Actions

Commands can be batch files (.bat), executables (.exe) or command (.com). The image printer software provides batch files for some common tasks such as moving and renaming files or file extensions.  You can also create and use your own custom programs (executables) or batch files.

Environment variables and registry keys can make up all or part of the paths and parameters for the custom actions. Environment variables and registry keys are useful when setting up generic custom actions that work for all users, when creating custom printer setups, or automating the printing.

Instead of running a command, you can also use custom actions to signal an event. An event is similar to a raised flag on a mailbox that lets you know you have mail. A signaled event lets another program know that a particular action has occurred. With events, you can communicate information about the different stages of file conversion to your own programs.

Custom Action Stages When Converting Documents

As the document to image or PDF conversion takes place by printing the file, we also refer to the custom action stages as printing stages. The document, when sent to a printer, is a print job. Printers hold on to the submitted print jobs in a print queue. Each print job starts, is converted to an image, or fails, and then leaves the print queue. This provides four stages where you can add custom actions – Start of Job, Print Job Succeeded, Print Job Failed and End of Job.

1. Start of Job

This stage is when the document, now a print job, enters the print queue. The custom action entered in this stage will run every time a print job enters the print queue. One use for this custom action is to ensure a single-instance program that processes the created files is running.

2. Print Job Succeeded

At this stage all the images or PDF files have been successfully created. Any custom action run in this stage also receives the full path to a text file (pnf-[GUIID].txt) containing a list of the generated files as the last argument in additional to any specified arguments provided in the custom action. This text file can contain zero or more lines. Each line is the full path to a file generated by the Image Printer. Use this stage to pass the list of created files to your own programs for processing.

3. Print Job Failed

Custom actions set on this stage run when a print job has failed, such as when out of disk space. Custom actions here also have the full path to a text file (pnf-[GUIID].txt) containing a list of the generated files appended as the last argument.

4. End of Job

This stage occurs when the print job is removed from the print queue. Custom actions in the End of Job stage always run, no matter if the print job succeeds or fails.

Custom Action Variables

These variables pass information from the conversion process to a custom action as arguments in the parameters list. They expand to their actual values when running the command. A brief overview of the variables provided is below. Variables start with the characters ‘$(‘ and end with ‘)’; the text in between describes the variable and is case sensitive.

To pass the output directory as a parameter to a command you would use $(OutputDir) or $(OutputDirNoQuotes). Query the success or failure state of the job using $(JobStatus), while $(PrintedPageCount) will give you a count of the pages printed. Other macros are available for unique identifiers, print job information and date and time of conversion. You can find a detailed listing in the Run Commands Macros section of the online user guide.

Adding a Custom Action to Process Converted Documents

After the images have been converted, what do you do with them? With custom actions the answer is anything you want or need to do. Some of the more common tasks that our customer have done are the following, to give you an idea:

  • Upload them to a document storage system
  • Update a database
  • Send a message to a web service
  • Create index or trigger files in the format needed for pickup by another process

To process the converted documents add your custom action to the Print Job Succeeded stage. You can add more than one action. Actions run to completion and in the order you choose. Action run in this stage always pass a text file listing the full path of each of the created file(s) as the last argument to the command.

If you are building a custom action executable or batch file from the ground up take advantage of the text file containing the list of created files that is passed to process the files as needed. Use the built-in variables, environment variables, registry keys or text to pass in other information and parameters.

custom action using generated list of files and printed page count variable

If you have existing applications or command line tools that wants the path to the file to process, a utility has been provided that processes our text file and calls your program with the path to the file, and any other arguments needed. Two new custom action variables are available to specify the filename in the argument list, $(OutputFilePath) and $(OutputFilePathNoQuotes).

custom action using built in tool to pass file name as parameter

Custom Actions Using Environment Variables

Custom actions can use Environment variables in the path to the command and in the parameters passed to the command. Environment variables expand to their real when running the custom action. They are specified using the syntax %VARIABLE%. There are many well know system variables, %USERPROPFILE%, %TEMP% and %USERNAME% to list a few.

You can also create and use your own system or user environment variables. Variables must be spelled correctly but are not case sensitive. Custom environment variables need to be created on each computer where they are used.

adding custom environment variables

Use your environment variable in the path to the custom action. A preview shows what the variable expands to when possible. This lets you access tools and other custom actions stored in different locations for different users, as long as the environment variable for the user is set to the correct path for that user. You can also use environment variables in the parameter list.

custom action location specified with user environment variable

Custom Actions Using Registry Keys

Using a registry key in a custom action is very similar to using environment variables. They have their own syntax of $[registry key] where registry key is a complete path to a valid registry key. The information in the registry key is up to you. Take care when deciding where in the registry to store the key; anyone running a conversion with the custom action will need permission to read the key.

The names used for the keys can be whatever what makes the most sense to you. Here we are using ConmmandToRun and CommandParameters but you could use Utility and Arguments instead. The information, or value of the key can be any text you need to inject into the command or its parameters. It does need to be a REG_SZ, or string key containing text.

adding registry keys for custom action command and parameters

Use the $[registry key] syntax to set the command to run and the command parameters. The complete path to a valid registry key value must appear inside the square brackets, including the value name as the last item.

custom action command and parameters set using registry key values

Signaling an Event from a Custom Action

A custom action can signal an event to your own application. Your application creates and waits on the events, the driver only opens and signals them. To signal to your application that your files are ready to process use an event as the custom action in the Print Job Succeeded stage.

Add a custom action event using the special syntax: {EventName}, where EventName is the name of the event that you want to signal. Create a matching event in your application that waits for the signal from the custom action step when converting a document. The curly braces tell us this is an event, and not a command to run.

Event names can be up to 260 characters and are case sensitive. Use the global namespace prefix, Global\ when creating events.

custom action to signal event on success

Conclusion

Custom actions provide a lot of flexibility when integrating document conversion into your day to day document management. Built-in commands, calling external tools for other applications and writing your own customized tools when necessary allow you to make PEERNET’s TIFF Image PrinterRaster Image Printer and PDF Image Printer work for you.

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Create Non-Searchable Adobe PDF/A Files

Non-searchable PDF/A files are specialized PDF files that conform to the ISO standards for archiving and long-term preservation of electronic documents. This standard ensures that the document will always be visually correct.  When creating PDF/A compliant PDF documents, security options are ignored, LZW compression is not allowed and is replaced with ZIP, and all required font information is embedded into the PDF file. The file is self-contained and includes all information needed to display the file.

In Raster Image Printer and PDF Image Printer, you can only create PDF/A files when you are creating non-searchable, or image-based, PDF files. The setting for creating a non-searchable file is configured on the profile’s Save tab.

The PDF/A setting is configured on the Compression tab in the profile.

Step by Step Instructions

In this step by step, we are demonstrating using Raster Image Printer but the same steps are identical in PDF Image Printer.

  1. Launch the Dashboard.
LaunchDashboard-RAS
  1. Select “Edit & Create Profiles” to open Profile Manager.
  2. Create a copy of the Non-Searchable PDF system profile. It already creates non-searchable PDF files; we only need to enable the PDF/A compliance option in our copy.
CreatePDFACompliantCopySystemProfile-RAS
  1. Rename the profile, add a description, and click Save.
  2. On the Save Options tab, note that the option Create each page of the PDF as an image is already enabled. You can only create PDF/A compliant files when this option is enabled.
CreatePDFACompliantCreateAsImage-RAS
  1. On the Compression tab, under PDF/A Compliance, drop the box next to Create with this PDF/A level and select PDF/A-1b.
CreatePDFACompliantChoosePDFA-RAS
  1. Click Save-Back, and close Profile Manager.

If you plan to use these settings regularly, you may wish to make this personal profile the default profile used by your image printer.

  • Select the printer you wish to edit and use the Profile drop box to select your desired default profile.
  • Select “Manage Printers” to open Printer Management.
  • Select the Save icon to save changes.
  • Select the Home icon to return to the Dashboard.
  1. Close the Dashboard. Now when you print your document to your image printer, you will be creating PDF/A compliant PDF files.
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Convert Any Document to an Image or PDF

There are many reasons why you would need to convert a document to an image or PDF file. You may need to share the document with co-workers who can’t open the original file. Perhaps you need them to review the document but not be able to make changes. You may need to create a particular image format as a requirement of your document archiving system. Electronic discovery and digital faxing services also often have specific requirements when uploading images to store or fax.

convert any document to image or pdf

Using a Printer to Convert Documents

With Raster Image Printer you can convert any document you can print to over a dozen image formats. Among the available formats are the popular TIFF, PNG, and JPG images formats, and older specialized formats PCX, DCX and CALS. Additionally, you can also create searchable, non-searchable and PDF/A format Adobe PDF documents. Instead of printing paper copies to scan, save time by using our virtual printer for your image and PDF creation. A virtual printer creates digital copies of the pages you print as files on your computer.

Should I Convert to PDF or Image?

You may already know what file type you need to create or you may have never heard of that format until today. If you have no idea why or when you would use one format over another, keep reading. We’ve outlined the commonly used formats below to help you understand the differences.

You also need to know if if you need to create multi-paged files or serialized files. Most image formats create serialized files where each page of your document becomes a single image file on disk. A four page document will result in 4 images created and named using their page number in sequence. A multi-paged file is a single file that contains all of the pages of the printed document.

Adobe PDF files and TIFF images create both multi-paged and serialized files. JPG, PNG, GIF, BMP, PCX and CALS will create serialized files.

PDF Files (.pdf)

Adobe PDF files have become an industry standard for sharing information. They are viewable by pretty much anyone, on any computer. Windows and Mac computers both come with built in PDF viewers, and Adobe provides the free Acrobat Reader for viewing and annotating PDF files. This format is the most universal for sharing documents.

raster PDF file will store each page in the file as an image. Storing each page as an image can create a larger file on disk. The advantage is that the pages will always display correctly. This also preserves the file contents and prevents the person reading the file from changing or copying text on the pages. On the other hand, this also keeps the use from being able to search for text in the file.

If you want to be able to search for or copy text in the PDF file when viewing it, you need to create searchable, or vector PDF files. Most of the PDF files people use every day are vector PDF. By storing each page as a set of instructions on how to draw the text and graphic the file size is usually smaller. The drawback to vector PDF files that embedding the font information to make sure the page displays properly can also increase the file size.

TIFF (.tif)

TIFF is a popular format for document storage and electronic discovery systems in use by insurance companies, banks and law firms. Additionally, faxing software and online fax services use TIFF images formatted specifically for faxing. Known for its lossless compression, it allows converting your documents to a very high quality, readable image. This makes them popular for desktop publishing and printing, but not suitable for web images due to their large size. TIFF images can be black and white, greyscale and color.

JPEG (.jpg)

JPEG images are best known for digital photo storage. but are often used when converting documents to images simply due to their small file size. When storing a JPEG the image is compressed using a lossy compression method that decreases the image quality as the file size is reduced. The lossy compression used to store JPEG image data means that the image quality will decrease as the file size gets smaller. Stored You can adjust the level of compression to find a balance between file size and quality.

CompuServe PNG (.png)

PNG images are a popular format when creating images for the web. Originally a replacement for GIF images for transferring images on the internet, they have more colors and support lossless compression which gives a better quality image for use on web pages. They are not suitable for print-quality graphics.

CompuServe GIF (.gif)

An older format, GIFs store images using a limited number of colors, leading to a smaller file size. This makes them suitable for when images need to load quickly, and with simpler images with logos and solid areas of color. They are not the best choice when your documents have color photographs or color gradients. Once a popular image format for use on web pages, it is slowly being replaced with the higher quality PNG images.

Windows BMP (.bmp)

Microsoft created the BMP image format to store and display high-quality images in color or black and white. An uncompressed raster file, it works best for photos, icons and screen shots, but can create a larger file than a JPG or GIF.

ZSoft PCX (.pcx) and DCX (.dcx)

PCX, and its multipage format, DCX are older image format that were used in faxing and scanning software. This image format supports color, greyscale and indexed and black and white images. Usage of this format has largely been replaced with newer image formats such as BMP, JPEG and PNG.

CALS Type 1 (.cal)

Developed by the United States Department of Defense (DoD), this image format is used to store black and white image data for document imaging and storage. It was part of the Continuous Acquisition and Life-cycle Support (CALS) initiative to define a standard for storing image data.

How to Convert a Document to Image or PDF

Raster Image Printer makes it easy to convert any document to an image or PDF file. Print to it from any application and instead of paper copies it will create images on disk. Watch the video tutorial or follow along the steps below to see how easy this is.

First, you will need to open the file you want to print. Here, we have a Word document open that we want to print and convert to a TIFF image. As you normally would to print your file, the next step is to select File then Print. Secondly, select Raster Image Printer 12 from the list of printers that you can print to.

After printing the Save File prompt appears. From this dialog, choose where to save your file, and what to name it. The default folder chosen is the My Documents folder. Your document file name, when available, is used as the name of the new file.

In the Save as type dropdown select the system conversion profile Color Optimized TIFF to create a color TIFF image.

Click the Save button to create your TIFF images. As easy as that, you’ve created your image.

Other system profiles provided with the printer are Monochrome TIFF, Fax TIFF, Adobe PDF, Non-Searchable PDF, and Color Optimized JPEG. A conversion profile contains of all the settings used to create the image or PDF, options on where to save it, what file type to create, if the Save As prompt should be shown and many, many more. We’ve used a built-in one here but you can create as many profiles as you need using the profile manager included with the printer.

Conclusion

This was a brief introduction on PDF files and different image types and why or when you use them. With this new knowledge under your belt you can make an informed choice when sharing documents with co-workers, and converting documents to images or PDF for long term storage, faxing and other document content systems. Raster Image Printer is a powerful image converter that works from any application and gives you the flexibility to create the file you need today and in the future, try it now!

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Exporting and Importing Custom Profiles

If you have created a custom profile for your image printer that you wish to share with other users, it is easy to save the custom profile from your computer, so that other users can then load the custom profile onto their computers to use to convert files.

TIFF Image PrinterRaster Image Printer and PDF Image Printer provide an easy to use User Interface, through the Profile Manager accessed from the Dashboard, to export the custom profile and then import onto other computers that are running the image printer.

Step by Step Instructions

Export

  1. Launch the Dashboard.
LaunchDashboard
  1. Select “Edit & Create Profiles” to open Profile Manager.
OpenProfileManager
  1. Select “Edit this profile” to open the personal profile that you want to save.
EditProfile
  1. Select “Export profile”, and name and save the file.
ExportProfile

Import

  1. Install and activate the image printer on the new computer.
  2. Launch the Dashboard.
LaunchDashboard
  1. Select “Edit & Create Profiles” to open Profile Manager.
OpenProfileManager
  1. Select “Import a Profile” and browse to the file that you want to restore.
ImportProfile
  1. Close Profile Manager.

If you plan to use these settings regularly, you may wish to make this imported profile the default profile used by the image printer.

  • Select the printer you wish to edit and use the Profile drop box to select your desired default profile.
  • Select “Manage Printers” to open Printer Management.
  • Select the Save icon to save changes.
  • Select the Home icon to return to the Dashboard.
  1. Close the Dashboard. Now when you print a document to the image printer, the custom settings in the restored personal profile will be applied to the created file.
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Send Email on Conversion Failure

TIFF Image PrinterRaster Image Printer and PDF Image Printer feature the option to send an email, using either SMTP or Outlook, when a file fails to convert successfully.

This functionality is useful in cases where you want to be notified if a conversion failure occurs, so you can investigate the failure. For example, you are converting files as part of an automated process (no user interaction) with the profile configured to overwrite existing files and one of the existing files is set to read-only, so it cannot be overwritten. This would cause a conversion failure since the image printer cannot successfully save the newly created file over the read-only protected file. The image printer can be configured to send an email to notify one or more email addresses of the conversion failure.

Step by Step Instructions

In this step by step, we are demonstrating using TIFF Image Printer but the same steps are identical in Raster Image Printer and PDF Image Printer.

  1. Launch the Dashboard.
LaunchDashboard
  1. Select “Edit & Create Profiles” to open Profile Manager.
  2. Select “Add a profile” to create a personal profile, or create a copy of one of our system profiles.
  3. Name the profile, add a description, and click Save.
  4. On the Email tab, under Use this mail service, select Outlook or SMTP.
  • If you select Outlook, the application must be installed and an email account created in order to send email.
  • If you select SMTP, click the Settings button to open the SMTP Settings flyout. The server name, port, connection type and any required authentication settings for your SMTP server should be available from your IT department or your email provider. See SMTP Settings for more details on this panel.
SendEmailFailureOutlook
  1. Select On Failure and enable Send email when conversion fails
SendEmailOutlookEnableFailure
  1. Enter your desired Message Details (if you are not using an Outlook template). The Message Details parts To, Subject, and Message are required.
SendEmailFailureMsgDetails
  1. Click Save-Back, and close Profile Manager.

If you plan to use these settings regularly, you may wish to make this personal profile the default profile used by your image printer.

  • Select the printer you wish to edit and use the Profile drop box to select your desired default profile.
  • Select “Manage Printers” to open Printer Management.
  • Select the Save icon to save changes.
  • Select the Home icon to return to the Dashboard.
  1. Close the Dashboard. Now when you print your document to your image printer, you will receive an email notification after a failed conversion.
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Backup and Restore All Printers and Profiles

TIFF Image PrinterRaster Image Printer and PDF Image Printer use profiles to control the creation of the output file or image. A profile is a group of settings that contains information about the type of file to create, where the file should be saved, how it is named and many other settings and actions.

If you have made significant customizations to your image printer settings, such as creating several personal profiles and/or creating multiple copies of the image printer with custom names and default profiles, or locked shared profile to a printer, you may want to save all of your image printer settings by running a backup, which can then be used to restore these settings if the computer is reformatted or replaced. The backup can also be used to load the custom printers/profiles onto other computers. Thus saving you time in having to recreate the printers and profiles on the computers.

Step by Step Instructions

In this step by step, we are demonstrating using TIFF Image Printer but the same steps are identical in the Raster Image Printer and the PDF Image Printer.

Export

  1. Launch the Dashboard.
LaunchDashboard
  1. Click the gear icon from the top right hand corner of the Dashboard window, and select “Export Printer Settings”.
ExportPrinterSettings
  1. Under Choose Printers, choose if you want to export all printers, or disable “Export all printers” and check the printers you want to export. Exporting printers is helpful if you have changed the default profile for your image printer, or if you have created a custom printer.  If you do not have permissions to export any printers, this area will be empty.
ExportPrinterSettingsChoosePrinters
  1. Under Choose Profiles, choose here what personal and shared profiles you want to export.
  2. For your personal profiles you can export all of them, or disable “Export all personal profiles” and check only the personal profiles you want to export. Profiles in use by a printer being exported cannot be unselected. If you have no personal profiles, this section will be empty.
ExportPrinterSettingsChooseProfiles
  1. For any shared profiles, again you can export all of them, or disable “Export all shared profiles” and check only the shared profiles you want to export. If a shared profiles is in use by a printer being exported it cannot be unselected. If you have no shared profiles, this section will be empty.
ExportPrinterSettingsChooseSharedProfiles
  1. Select Start Export, and save the export file.
ExportPrinterSettingsStartExport
ExportPrinterSettingsExporting

Import

  1. Install and activate your image printer on the new computer.
  2. Launch the Dashboard.
LaunchDashboard
  1. Click the gear icon from the top right hand corner of the Dashboard window, and select “Import Printer Settings”.
ImportPrinterSettings
  1. Select Load Printer Settings and browse to where you saved the settings file.
ImportPrinterSettingsImporting
  1. Under Choose Printers, choose if you want to import all printers, or disable “Import all printers” and check the printers you want to import. By default, when the printer already exists, the import function will “Update the existing printer”. You can change this to “Create a copy of the imported printer” instead.
ImportPrinterSettingsChoosePrinters
  1. Under Choose Profiles, choose here what personal and shared profiles you want to import.
  2. For your personal profiles you can import all of them, or disable “Import saved personal profiles” and check the personal profiles you want to import. By default, when the profile already exists, the import function will “Create a copy of the imported profile”. You can change this to “Update the existing profile” instead. Profiles in use by a printer being imported cannot be unselected. If no personal profiles are included in the exported settings, this section will be empty.
ImportPrinterSettingsChooseProfiles
  1. Next, for any shared profiles, choose if you want to import all of them or disable “Import saved shared profiles” and check the shared profiles you want to import. By default, when the profile already exists, the import function will “Update the existing profile”. You can change this to “Create a copy of the imported profile” instead. Profiles in use by a printer being imported cannot be unselected. If no shared profiles are included in the exported settings, this section will be empty.
ImportPrinterSettingsChooseSharedProfiles
  1. Select Start Import.
ImportPrinterSettingsStartImport
  1. When complete, the results, of the import actions are listed. If any errors occur during the import, they will be shown here as well.
ImportPrinterSettingsStatus
  1. Close the Dashboard. Now when you print a document to your image printer, the custom settings you restored will be available.
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Adding Custom Border to Created File

The Adding Borders to Page feature on the Page Resizing tab in TIFF Image PrinterRaster Image Printer and PDF Image Printer, can be used to add a custom-colored margin around the page. This feature will shrink the page contents to fit inside the bordered area.

A common use of this feature would be to create a white border in order to create space to add a watermark to the header or footer of a page where the page contents previously went right to the edge of the page or had small margins.

All border settings are controlled through the profile.

Step by Step Instructions

In this step by step, we are demonstrating using TIFF Image Printer but the same steps are identical in the Raster Image Printer and the PDF Image Printer.

  1. Launch the Dashboard.
LaunchDashboard
  1. Select “Edit & Create Profiles” to open Profile Manager.
  2. Select “Add a profile” to create a personal profile, or create a copy of one of our system profiles.
  3. Name the profile, add a description, and click Save.
  4. On the Page Resizing tab, under Add Borders to Page, enable Add a custom border to the page.
AddBordersToPage
  1. For each side of the page, LeftTopRight and Bottom, enter your desired border size. You can change the units by selecting Settings from the top right hand corner of the Profile Manager window, and toggling between inches (in) and centimeters (cm).
AddBordersToPageSize
  1. Select your desired border color either by using the color picker, entering the hex color code, or entering the RGBA color code. Note that the A slider will allow you to adjust the transparency of the border color.
AddBordersToPageColor
  1. Click Save-Back, and close Profile Manager.

If you plan to use these settings regularly, you may wish to make this personal profile the default profile used by your image printer.

  • Select the printer you wish to edit and use the Profile drop box to select your desired default profile.
  • Select “Manage Printers” to open Printer Management.
  • Select the Save icon to save changes.
  • Select the Home icon to return to the Dashboard.
  1. Close the Dashboard. Now when you print your document to your image printer, the page contents will be shrunk down to fit within your designated border size and color.
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How to use Custom Paper Sizes

For most applications, when the original file is printed, the paper size is part of the information being sent to TIFF Image PrinterRaster Image Printer and PDF Image Printer. The image printer uses the paper sizes listed in the Windows Paper Forms List when creating the output file.

If you are printing a file on a unique paper size, like a 20″ x 28″ map or a 6″ x 9″ Word document, and the paper size is not in the Windows Paper Forms List, then the image printer uses the closest paper size from the Windows Paper Forms List. Therefore, you may find the created output file rendered on a different paper size than what the original file specified. You can add the custom paper size to the Windows Paper Forms List so you can then select that paper size in the application when printing. There are some instances where you may need to override the paper size within the image printer, such as when printing oil well logs.

Add a Custom Paper Size

The following steps are to add a custom paper size in Windows 10, Windows 11, Windows Server 2016, Windows Server 2019 and Windows Server 2022. To add custom paper size in the other supported Windows platforms, see Adding custom paper sizes to Windows 7 and Windows Server 2008 R2

Step by Step Instructions

  1. Close any open applications.
  1. Go to Start and search for “Print Management” to open Print Management applet.
  1. Select Print Servers and then select the name of your computer (ie. Server1).
  2. Right-click Forms and select Manage Forms…
W10-CustomPaper-5
  1. Check “Create a new form”.
  • Enter a descriptive name in the “Form name:” field (e.g. “6 x 9” or “20 x 28”)
  • Set the measurement units of “Metric” or “English”
  • Enter the desired Width and Height for your paper size. NOTE: Always make the Width less than the Height (e.g. Width 20, Height 28) as you can always choose Landscape orientation later.
W10-CustomPaper-6
  1. Click Save Form, and then click OK to close the window.
  2. You can now use your new computer paper size in your application, or as a paper size on your image printer’s Profile Manager Printer Overrides tab.
W10-CustomPaper-7

Use a Custom Paper Size

All settings to override paper size are controlled through the profile. Note that configuring a custom paper size within the profile will override any other paper size selection that you have set on the application.

Step by Step Instructions

  1. Launch the Dashboard.
LaunchDashboard
  1. Select “Edit & Create Profiles” to open Profile Manager.
  2. Select “Add a profile” to create a personal profile, or create a copy of one of our system profiles.
  3. Name the profile, add a description, and click Save.
  4. On the Printer Overrides tab, under Force Paper Size, enable Use the following form or custom paper size.
ForcePaperSize
  1. Enter the desired Width and Height for the custom paper size, or use the Copy Paper Size button to copy the dimensions from our list of standard paper sizes. Dimensions for Paper Size are entered based on a portrait oriented page. You can change the units by selecting Settings from the top right hand corner of the Profile Manager window, and toggling between inches (in) and centimeters (cm).
ForcePaperSizeCopyPaperSize
  1. Click Save-Back, and close Profile Manager.

If you plan to use these settings regularly, you may wish to make this personal profile the default profile used by your image printer.

  • Select the printer you wish to edit and use the Profile drop box to select your desired default profile.
  • Select “Manage Printers” to open Printer Management.
  • Select the Save icon to save changes.
  • Select the Home icon to return to the Dashboard.
  1. Close the Dashboard. Now when you print your document to your image printer, the output page size will match the custom paper size you entered.
tiff-raster-pdf-imageprinter-feature-image

Add Title, Producer and Author Information

Both PDF documents and TIFF images can have descriptive information embedded into the output file. These descriptions are often used by search engines to describe the document when presenting search results. A PDF document can contain all the fields in the document information table – Title, Author, Subject, Keywords, Application and Software Producer. TIFF images can only contain the Title, Author and Software Producer (also known as program name) fields.

The document information in a PDF can be viewed in most PDF viewers as properties of the file. When viewing the PDF in Adobe Reader, the information embedded into the file can be seen by going to the File menu and choosing Properties.

For a TIFF image, any embedded document information can be seen in Windows Explorer by right clicking the TIFF image and selecting Properties and then the Details tab.

The table in the Document Information tab lists all the document properties that can be filled in. These fields are not auto populated from document content, the desired values are entered in the table. All files created with this profile will have the same information.

The following information fields, and what information is best used in each is as follows:

  • Title – The title of the document; text entered here will be inserted into all created files. For TIFF images this text will also appear in the subject descriptive information field.
  • Author – This is the author of the document. All files created will have this author information.
  • Subject – Only for PDF files, enter a subject for the PDF file. All PDF files created will have this subject.
  • Keywords – Only for PDF files, enter any keywords to use for search terms for the PDF file. All PDF files created will have the same set of keywords.
  • Application – Only for PDF files, when left empty all files created will use the Image Printer name (Raster Image Printer 12, or PDF Image Printer 12) as the application name.
  • Software Producer  – This is Program Name for TIFF images and PDF Producer for PDF files. Like Application, this field will be automatically filled in with the name of the Image Printer (TIFF Image Printer 12, Raster Image Printer 12, or PDF Image Printer 12) when it is left blank.

To edit the document information for a conversion profile, go to the Document Information tab and select the row for the type of document information to be added.

Selecting the row will expand the view for that information type. Each type can be individually enabled or disabled. The desired information is entered into the Property Value field.

SetDocumentInformation

Step by Step Instructions

  1. Launch the your Image Printer Dashboard.
LaunchDashboard
  1. Select “Edit & Create Profiles” to open Profile Manager.
  2. Select “Add a profile” to create a personal profile, or create a copy of one of our system profiles.
  3. Name the profile, add a description, and click Save.
  4. On the Document Information tab, select the document information types to be added and enter your desired descriptive information in the Property Value field.
SetDocumentInformation
  1. Click Save-Back, and close Profile Manager.

If you plan to use these settings regularly, you may wish to make this personal profile the default profile used by your image printer.

  • Select the printer you wish to edit and use the Profile drop box to select your desired default profile.
  • Select “Manage Printers” to open Printer Management.
  • Select the Save icon to save changes.
  • Select the Home icon to return to the Dashboard.
  1. Close the Dashboard. Now when you print your document to your image printer, any desired document information that can be stored in the output TIFF image or PDF file will be included. This information can later be viewed by right-clicking your TIFF image within File Explorer, selecting Properties, and viewing the Details tab.
tiff-raster-pdf-imageprinter-feature-image

Split Files by Size or Page Count

File size and page count limits can be set to split multipage TIFF, PDF and ZSoft DCX files into a sequence of smaller files. Splitting can be enabled by file size, page count or both at the same time, and occurs as soon as the limit for the file size or page count limit is exceeded. When both limits are set the split occurs on the first limit exceeded. The file splitting feature is included in the TIFF Image Printer, Raster Image Printer and PDF Image Printer.

File splitting limits are configured on the Save tab, at the bottom of the tab.

ProfileManagerSaveOptionsTabFileSplitting-RAS

The series of files created when file splitting is enabled are numbered in sequence. A fifteen-page report printing to TIFF Image Printer and split to a limit of five pages each creates three output files, each with five pages and named as follows:

  • document_part0001.tif
  • document_part0002.tif
  • document_part0003.tif

The Filename Creator tab controls how this sequence of files is named. The File Split Part Number file part defaults to use the prefix of _part followed by the number of the file in the sequence padded with up to three leading zeroes. This file part can be customized add, remove, or change the prefix and suffix text, and to change the minimum number of characters used for the file number in the filename. A preview of the formatted file name part is show in the row, and a sample file named is displayed at the top if the Filename Creator tab.

ProfileManagerFilenameCreatorTabFileSplitPartNumber

Step by Step Instructions

  1. Launch the TIFF Image Printer Dashboard.
LaunchDashboard
  1. Select “Edit & Create Profiles” to open Profile Manager.
  2. Select “Add a profile” to create a personal profile, or create a copy of one of our system profiles.
  3. Name the profile, add a description, and click Save.
  4. On the Save Options tab, under Output Type and Color, drop the box to select ‘TIFF Multipaged (*.tif)’
AutomaticallySplitFiles
  1. Under File Splitting, to split the file based on a size threshold, enable the first criteria, and set “Start a new file after” to your desired size value (ex. 10MB). To split the file based on a page count, enable the second criteria, and set “Start a new file after” to your desired page count (ex. 100 pages).
FileSplittingSizeThreshold
FileSplittingPageCount
  1. On the Filename Creator tab, you can see the naming convention that will be used when naming each file in your created sequence of smaller files. By default, File Split Part Number file name part adds “_part0001” to the filename from the print job when creating a sequence. If desired, you can add or remove prefix/suffix text or increase/decrease the number of padding zeros.
  1. Click Save-Back, and close Profile Manager.

If you plan to use these settings regularly, you may wish to make this personal profile the default profile used by your image printer.

  • Select the printer you wish to edit and use the Profile drop box to select your desired default profile.
  • Select “Manage Printers” to open Printer Management.
  • Select the Save icon to save changes.
  • Select the Home icon to return to the Dashboard.
  1. Close the Dashboard. Now when you print your document to the Image Printer, the output will be automatically split into a sequence of smaller files using your desired criteria.