The need to convert Microsoft Word to JPEG is not something you would see every day. However, there are occasions when you may find you need to do so. You may need to share your Microsoft Word document with others but are concerned about security and protecting the content. What do you do?
You use a word converter to create JPEG images of your document pages. As an image, the reader cannot edit or modify the contents, and it is challenging, to say the least, to extract the text from the page.
The primary advantage of a JPEG image is compatibility. They are viewable almost everywhere without downloading special software, including Windows and MAC PCs, UNIX computers, and mobile devices like tablets and phones.
Additionally, when you convert your Microsoft Word document to JPEG, an added benefit can be smaller file sizes. Smaller files are easier and faster to store, upload, and email.
How Can I Convert Word to JPEG
Search Google for ways to convert Word to JPEG and you’ll see screen after screen of online converters. They have their uses but not when you have secure content that you can’t upload all willy-nilly.
Other articles involve copying and pasting text in and out of different applications or converting to an intermediate format first. This approach is time-consuming. What if I told you you can do this all in one step?
This is where our Word document to jpeg printer, Raster Image Printer, comes into play. As easy as printing, you can convert your Word files to JPEG images in a single step. And it’s secure too! You’re printing your document on your computer, keeping everything local and offline.
After installing you will see the Raster Image Printer Dashboard icon on your desktop. The dashboard is your one-stop shop for help resources and video tutorials, creating profiles for the printer, and licensing information.
Open the Microsoft Word document you want to convert to JPEG. To create JPEG images we first need to print the Word document to the Raster Image Printer. To do so, select File, then Print from the application menu.
Choose Raster Image Printer 12 from the list of printers and then click the Print button.
A Save File dialog pops up so you can choose where to save your JPEG images. You can also change the file name for the JPEG images if you want.
The next step is to choose what type of file you want to create. Here, we want to convert our Word document to JPEG so we will select Color Optimized JPEG from the Save as type drop-down list.
Lastly, click Save to create your JPEG images.
Convert Word to PDF, TIFF, and Other Images
You can do more with Raster Image Printer than just creating JPEG images. You can also create PDF files, and other image formats like TIFF, PNG, BMP, and GIF.
As an added bonus, it is a printer, and as a printer, it works from any application that can print. That means not only can you create PDFs and images from Word, but also Excel, PowerPoint, Adobe Reader, AutoCAD, the list goes on. That’s a lot of bang for your buck.
https://www.peernet.com/wp-content/uploads/word-to-jpg-post.png600900Robert Massarthttps://www.peernet.com/wp-content/uploads/peernet-logo.pngRobert Massart2023-09-12 13:10:322023-09-12 15:51:42Convert Word to JPEG with Raster Image Printer
Protecting your PDF file with a password lets you control who can read, print, edit, or copy the contents of your file.
Adding passwords is often mandatory in some industries. Secure PDF files are commonplace in many industries, including healthcare, finance, and legal proceedings.
When sharing sensitive information with a select group, adding a password ensures only those with access can view the file.
PDF Password Protection and Permissions
There are two levels of password protection in a PDF file – Open password and Permissions password.
The Open password is the first gatekeeper. You need to enter this password to open and view the PDF file. Permission options set in the PDF are enforced when opened using this password. Permission settings for PDF documents include options for printing, copying, commenting, filling in forms, and adding or removing pages.
The Permissions password, or change password, controls access to the permission settings within the PDF. Opening the PDF file with this password allows you to modify and add new permissions.
It is good practice to use strong and unique passwords and to keep a secure record of them. Losing the password can result in loss of access to your PDF.
PDF Security and Encryption
Adding password protection to your PDF with PDF Creator Plus also encrypts your file contents. Encryption uses your password and a complex algorithm to transform the contents into an unreadable format. Only users with access to the password can decrypt the contents back to a readable form.
Building PDF Files in PDF Creator Plus
Creating a new password-protected PDF or adding a password to an existing one is simple with PDF Creator Plus.
If you have an existing PDF, create a new PDF Creator Plus project by right-clicking the PDF file and selecting Open With, then choosing PDF Creator Plus. This action adds the pages in the PDF file to the project.
If this PDF file is password-protected, you need to know the password to open the document and add the pages to the project.
What if I need a PDF from a Word file, Presentation, or other document, you ask? That’s easy – just print your document to the PDF Creator Plus 8 printer. This action also creates a PDF Creator Plus project populated with the pages you printed.
It is worth it to note here that you can also build PDF documents from multiple files to create your final PDF file. Print your first document or open a PDF to start your page collection. Then, with the PDF Creator Plus project open, continue printing documents, or adding PDF files, to add new pages to the project.
Once the pages are collected, the next step is to create your new PDF and to add, remove, or change the password and permissions as needed.
Password Protection Features in PDF Creator Plus
When you have collected the pages you want, it is time to create your secure PDF. Remember, your pages can be from a single PDF, a document you printed, or a collection of pages gathered from printing and adding PDF files directly to the project.
Select the Create PDF button at the top of the page preview window to open the Create File dialog. From here, multiple options for creating PDF files are available to you. First, select the Use Security checkbox to turn on the security features, then click Save to display the Security Options window.
The Security Options dialog allows you to password protect your PDF and manage PDF permissions. Here, we restricted the PDF to viewing and printing and required a password to open it. Viewers cannot copy text or images, or change the content in the PDF.
We also set the password needed to change the PDF permissions. Readers who know and use this password when opening the PDF can modify the permission settings and remove any security in the PDF.
After selecting your security options, click the OK button to create your new, secure PDF file.
Changing or Remove an Existing PDF Password
Changing or removing a password from an existing PDF file follows the same steps as adding a password. The only caveat is that you need to know the password to open the PDF.
As above, right-click and open your password-protected PDF in PDF Creator Plus using Open With – PDF Creator Plus. PDF Creator Plus will prompt you to enter the password before opening the PDF file and adding the pages.
From here, the steps are the same again. Select the Create PDF button at the top to open the Create File dialog. Check the Use Security checkbox, then click Save to bring up the Security Options window.
Here is where you change the security opens for the new PDF file. To change the open or permission password, select “Password required to open document” and enter the new password. If you want to remove all password protection, uncheck both password options at the bottom.
You can also modify the permissions for the PDF here. For instance, below we added permission to copy text and images and to change the document.
Lastly, click OK to create your new PDF file with the updated or removed passwords.
Creating Unsecure PDF Files
To completely remove any passwords, permissions, and PDF encryption in your PDF file, uncheck Use security when creating your PDF file.
Give it a try!
With PDF Creator Plus 8, it is easy to create password-protected PDF files and to remove passwords from PDF files. You also can choose what your readers can do with your PDF file and its content.
While password-protecting a PDF file offers added security, it is not foolproof. Choose your passwords carefully and keep them secure. Use strong and unique passwords, as weak ones are easy to crack.
See how easy it is for yourself – download the trial and start creating password-protected PDF files.
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If you’re researching how to reduce PDF file size, you’ve probably already encountered the dreaded “file size exceeded” message. Or perhaps your company has PDF size guidelines that you need to follow. PDF files can get surprisingly large for various reasons. You can quickly find yourself with a file too large to email, upload, or send through messaging apps. Let’s add a few tips and tricks to our arsenal to prevent this from happening.
How Do I Find My PDF File Size?
First, how do we find out how big our PDF file is? To do so, find and select the file in Windows Explorer. This makes the Properties button appear on the Home tab. Click this button to bring up information about the PDF file, such as file size and other properties.
What Affects PDF File Size
The next step is determining what is causing your large PDF file size. Once you know this, you can use the tips below to help reduce the PDF file size. Some of the common reasons are the following:
Images in the PDF file
PDF is a scanned document
Image Compression
Downsampling
Embedded Fonts
Images
When looking to reduce PDF file size, first see if there are images in your file. Photos, graphics such as charts and graphs, and logos are a few examples of what is inserted as images.
Are these images color? Black and white? Greyscale? Both the type of images stored in the PDF file and the resolution, or quality, of the images impact the file size. PDF Creator Plus has tools and options that adjust the image content in your file to help reduce the PDF file size.
Scanned Documents
When a PDF file is created by scanning a document, each page becomes an image. Again, how this image is stored plays a part in how large or small the PDF file is. The same tools and options for image content apply when reducing PDF size for scanned documents.
Image Compression
Images in PDF files are compressed using different compression methods to save space. Each compression method uses its own rules to reduce the size of the image while trying to maintain as much visual quality as possible. Different types of images will compress better when using a particular compression method. When your document contains photos, then JPEG compression is your go-to. With diagrams or charts with solid colors, try LZW (Lempel-Ziv-Welch). Documents with gradient color backgrounds, such as brochures, can work best using ZIP (Deflate). Lastly, black and white images give the best results with CCITT Group 4.
Image Downsampling
An image is created from a grid of many tiny squares called pixels. A larger grid allows for more pixels and creates a more detailed image. It also takes more space to store. Downsampling an image refers to reducing the number of pixels by replacing every few squares in the grid with one larger square by combining the colors. This decreases the size of the image but can also make it appear blocky when reduced too far.
Embedded Fonts
What is a font? It is a collection of information that describes the style and size of your letters, numbers, and symbols. For example, Arial is a font, as is Calibri, Verdana, Helvetica, and many more.
With PDF files, it is common to embed a copy of the font information for all fonts used in the document. This ensures that the PDF file will look and print the same everywhere. The downside is that the size of the collected font information can significantly add to your PDF file size. Keep this in mind when creating documents destined to be PDF files. The fonts and how many different ones you use all affect the size of the PDF.
PDF File Size vs. Quality
This is the ultimate balance point. We all want a file that is small and looks good. Downsampling and compressing the images in your PDF file helps create smaller PDF files. There can be too much of a good thing, however. Downsampling too low can cause blocky images. Choosing a compression method that creates the smallest file doesn’t guarantee that the images in your PDF file will still look acceptable.
When creating your PDF Files, experiment with both compression methods and downsampling options to find a balance that works for you.
What if the File Size Gets Larger?
This can happen! Remember, previously, we explained that different compression methods work best when compressing certain types of images. The opposite is also true. Using a compression method unsuited to the images in your PDF files can blow up the file size. An example would be using LZW in a PDF file with colorful photos; the resulting PDF would be much bigger than when using JPEG on the same file.
How to Reduce PDF File Size in PDF Creator Plus
Initially, PDF Creator Plus will use image compression and downsampling options tailored to create a PDF file optimized for the best quality. This means the PDF file will appear top-notch but might not be the most compact in terms of size.
This is a good option when you need PDF files suitable for printing or use in a presentation. This is also a good option when you need to maintain high-resolution images from the source document.
Use Custom Settings for Reducing PDF File Size
However, when you have limitations on the size of the PDF file, you may find you can customize the image compression and downsampling options to create a smaller PDF file that is still acceptable in terms of quality and readability.
To use custom settings when creating your PDF file, you first need to change either compression, downsampling, or both. You can find these settings under the Edit – Applications Preferences menu item.
Check your source document’s images, then adjust the compression methods to match their style and color. Here, we changed the compression for Indexed and Greyscale images from LZW to JPEG. JPEG compression offers excellent size reduction and maintains the image quality when compressing photo-like images. The downsampling options have not been changed.
Next, when creating our PDF file, choose User Settings instead of Best Quality to use your new compression and downsampling changes when creating the PDF.
Turn off Font Embedding
One of the last places to reduce your PDF file size is with font embedding. We don’t often recommend this. When the fonts are not embedded, PDF viewers like Adobe® Reader will attempt to match the fonts as closely as possible. This can affect document layout and appearance. If your document uses readily accessible fonts, you can save space by not embedding font information.
What If the File Size Doesn’t Change?
Not getting the size you want? Tried everything you can think of? No problem. Send a quick message to our friendly PEERNET Support Team – they’re always happy to help. They can assist you in reducing PDF file sizes and clarify why some files might already be at their minimum size.
https://www.peernet.com/wp-content/uploads/reducing-pdf-file-size-in-pdf-creator-plus.jpg800800Robert Massarthttps://www.peernet.com/wp-content/uploads/peernet-logo.pngRobert Massart2023-09-06 10:30:002023-09-07 08:33:01Reducing PDF File Size in PDF Creator Plus
We have exciting news to share with you! Our latest update for Document Conversion Service adds the ability to convert EML files with attachments. What does this mean for you? Well, it means you can now convert Windows Live Mail, Windows Mail, Outlook Express, and Gmail messages and attachments to different formats effortlessly. Want to convert an EML to PDF? No problem! Want to convert EML to TIFF instead? We’ve got you covered for that too.
What is an EML Message?
Emails are a crucial part of our daily lives. We use them for work, personal communication, staying connected with loved ones, and everything in between. Sometimes we need to go beyond the limitations of our email clients and use that valuable content in other ways. That’s where our software’s EML conversion feature comes in handy.
We use EML files, or messages, for email archiving, storage, and transfer. They contain a wealth of valuable information, including text, attachments, and metadata. However, their native format does not always make it easy to add email content to other applications. Additionally, extracting any attachments for further processing can be a painful manual process. With our software’s EML conversion feature, you can now overcome these limitations.
Convert EML to PDF and TIFF
In addition to new image formats for this release, we have expanded our software’s capabilities to include the conversion of EML files. EML (Email Message) files are commonly used for email archiving and storage purposes. With our software, you can now effortlessly convert EML files into various formats, unlocking new possibilities for organizing, sharing, and repurposing your email content.
Convert EML With Attachments
Are you a legal professional or forensic expert looking to transform EML to review and manage electronic evidence? EML files are like containers that hold all the important stuff in our emails—the message text, attachments such as pictures and documents, and other vital details.
With our software’s EML conversion feature, you can now convert these files into various formats that suit your needs. Whether it’s turning an email into a PDF file for easy sharing, or converting it and its attachments into PDF files for further use, our software has got your back. With our software’s EML conversion feature, these tasks become a breeze, even if you’re not a tech wizard.
Using Watch Folder Service to Convert EML with Attachments
The Watch Folder Service is a convenient feature of the Document Conversion Service, which allows you to use a drop or hot folder to easily convert your files.
Our Watch Folder service is capable of monitoring multiple folders and converting any files dropped into them into PDF files or various image formats, including TIFF and JPEG. You have the freedom to monitor as many folders as you wish. Each folder can have its own unique settings tailored to your needs. We provide several sample watch folder configurations to start you off.
When converting and extracting EML files, the service will process the original email and all attached files. This includes any embedded images in the email and signature. If an attachment is an EML or Outlook Message (MSG) file we process and extract it as well.
After conversion, the message contents are saved in a folder with the original EML file name. Attachments with identical names are automatically numbered to avoid file name collisions.
The sample message below, Test Email With Attachments.eml, contains a single PDF file, lorem.pdf, as well as an image in the signature. Here, the EML and the two attachments, a PDF file and a PNG image, are converted to TIFF images and placed in a folder named Test Email With Attachments.eml.
Editing a Watch Folder
To add a watch folder or edit its settings, use the Configure Watch Folder Settings app.
Type “Configure Watch Folder” into the taskbar search field to quickly find it.
Open the Configure Watch Folder Settings app that shows up in the search results.
Enabling Message Extraction in a Watch Folder
Each watch folder definition has a separate section in the configuration file. A watch folder section starts with the text <WatchFolder>, with individual settings and options for that folder following, and ends with </WatchFolder> on a single line.
Each watch folder section contains settings for converting EML with attachments. Both EML and MSG use the same settings collection.
Look for the setting named PreprocessArchiveFormatsFilter. Commenting out this setting, or setting it as an empty string will turn off EML and MSG extraction. Remove the comment markers on the line to enable extraction. The default setting will extract both EML and MSG files. To only extract one or the other, change the setting value to “*.msg” or “*.eml“.
Filtering What Files to Extract
You can choose which attachments to process and skip based on file extension. Settings are available for file inclusion and exclusion. To extract and convert specific file types, use the file extensions for each type separated by the pipe (|) character. The include filter is applied first, followed by the exclude filter.
To include all attachments and exclude none, set both settings to an empty string.
Usually, only one of the filters needs to be set at a time: PreprocessArchive.MSG.AttachmentsIncludeFilter or PreprocessArchive.MSG.AttachmentsExcludeFilter. This will depend on how you need to filter. It is easier to edit the filter to exclude only “.jpg” attachments or include only “.pdf” attachments than to write long, specific lists of all of the file types.
As an example of filtering, if you only want the original EML message and any attached Word and PDF documents, set the include filter to “*.doc|*.docx|*.pdf” and leave the exclude filter as an empty string.
Image Attachment Options
Email messages often have signatures that include images such as company logos or social icons. These images are often relatively small in size when embedded in the email but can become very large when saved as an image using the output type and resolution set for the watched folder.
When including images in your message processing, the following settings help keep the file size of the processed images to a minimum.
Keep the Original Image Resolution
The first way is to keep the converted images at the same resolution as the original. This helps keep lower-resolution images from exploding in size when upscaling them to the resolution set in the watch folder settings image settings.
To do this, the EML and MSG setting PrePreprocessArchive.MSG.ImageAttachmentsKeepSourceResolution defaults to true. This forces the original image resolution when converting to the new format.
This means that if the watch folder creates 300 dpi TIFF images and the email contains a 96dpi JPEG image, the TIFF image we create from the JPEG image will also be 96dpi, and not 300dpi. This results in a much smaller image.
If you want to upscale all images from your email messages to the output image resolution set in the watch folder, change this setting to false.
Image Compression Settings
The compression settings of the output format also affect the final output file size. Below, we are using “High quality JPEG” compression when creating color, indexed, and greyscale TIFF to get a lower file size.
Remember, this setting applies to all documents and images from EML files converted through this watch folder. Applying JPEG compression to text-based documents like email messages can cause slight blurring of text. Always test your settings for file size and document clarity and readability. Depending on the style and type of documents, you might need to adjust the compression settings.
Saving and Using Watch Folder Profile
Once you have made any necessary adjustments, remember to save the configuration file for the Watch Folder service.
To pick up your new settings, you need to Stop and Start the Watch Folder Service first. After the restart, when you drop EML files with attachments into the Input folder for the watch folder you edited, both the EML message and attachments will be converted.
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We are happy to announce our latest release of Document Conversion Service. With this update, our software now supports HEIC, WebP, and AVIF conversion, as well as many other new image formats. Our dedicated team of developers has been hard at work, listening to your feedback and implementing the most requested enhancements. These new features are part of the Document Conversion Service and do not need any extra third-party applications installed.
HEIC, WebP, and AVIF Conversion
HEIC, WebP, and AVIF images have become popular in recent years. Their small file size and impressive visual quality have driven their popularity. However, their compatibility with various devices and software applications may sometimes pose challenges. Our new update removes these barriers by empowering you to convert these popular file formats into more widely supported alternatives.
Converting to PDF
The conversion of HEIC, WebP, and AVIF images to PDF files opens up a world of possibilities. PDF files are widely used for document management, archiving, and file sharing. PDF (Portable Document Format) is a versatile file format. It retains the integrity of your images while offering many additional benefits. Compatibility with multiple devices, secure data encryption, and a standardized layout that preserves your visual content exactly as intended are just a few of them.
Converting to TIFF
The ability to convert HEIC, WebP, and AVIF images to TIFF brings added flexibility and compatibility to your workflow. TIFF (Tagged Image File Format) is known for its lossless compression and high-quality image representation. It is the preferred choice in industries like printing, publishing, and graphic design, with TIFF images you can seamlessly integrate your images into professional projects without loss of detail or color accuracy.
Updated Built-In Image Conversion
In today’s fast-paced digital world, the way we capture, edit, and share images has evolved significantly. As technology advances, so do our expectations for higher-quality visuals and more efficient file formats.
Our developers have enhanced the image conversion capabilities from the ground up for this release. The focus was on new image formats, conversion speed, and image fidelity. In addition to HEIC, WebP, and AVIF, support for many raw camera formats and image formats popular on Linux, MAC, and other platforms have been added.
We understand the importance of efficiency in your workflow where every second counts. That’s why we’ve made significant improvements to the speed of image conversion when rotating and manipulating images. We’ve also improved our detection of portrait and landscape orientation for images.
After speed, file size is always the next concern. Converting images from one format to another, and from one resolution to another can affect file size. For resolution-independent images, this sometimes led to very large files on disk. This latest update recognizes these images and ensures that they are created at the proper file size.
Until Next Time!
That’s all the news for now. We’re always happy to get feedback and suggestions for current and additional features so let us know what you think. We have many new features planned so stay tuned for more updates!
https://www.peernet.com/wp-content/uploads/HIEC-WEBp-and-AVIF.jpg800800Robert Massarthttps://www.peernet.com/wp-content/uploads/peernet-logo.pngRobert Massart2023-08-29 16:19:102023-08-29 16:21:30HEIC, WEBp, and AVIF Conversion – New Features for DCS
Reduce your PDF file size for effortless sharing, downloading, emailing, and mobile viewing. Smaller PDF files will download faster and more readily meet limits for email attachments and mobile device capabilities.
If you are creating non-searchable PDF files where each page is an image instead, jump over to Reduce Non-Searchable PDF File Size for information on reducing raster PDF file size.
Most PDF files are vector PDF files and consist of a mix of text, lines, shapes, and images. When reducing the size of a PDF file images in the file and the fonts embedded to display the text both factor into the size of the file.
To reduce PDF file size we can adjust settings for image compression, downsampling, and font embedding.
Reduce PDF File Size Using Compression
When trying to reduce PDF file size, the first step is to see if the file contains images. High-resolution and large images can increase the file size considerably. Customizing the compression settings for the types of images in your document can have a huge effect.
For color images, use lossless compression methods such as LZW (Lempel-Ziv-Welch) and ZIP (Deflate). A lossless compression algorithm will compress the image with no loss of quality. LZW works best with images with large areas of solid color and repeating patterns. ZIP works well with gradients and varying colors.
JPEG is another popular compression method for color images. A lossy compression algorithm, JPEG creates smaller images by throwing away unneeded color in the image. This creates a smaller image with a trade-off in image quality and works best with photographs.
Black and white, or monochrome, images in a PDF file will use CCITT Group 4, CCITT Group 3, or Modified Huffman compression. These are all lossless compression algorithms, with CCITT Group 4 generally giving a higher compression rate.
Downsample Images to Reduce PDF File Size
Image downsampling reduces the number of pixels in the image, effectively reducing the image size and also reducing the PDF file size. Images are essentially a grid of pixels, or squares, that create the picture. Downsampling takes every few squares in the image and replaces it with a single larger square by combining the colors. This reduces the amount of information needed to store the image but also reduces the image clarity.
Font Embedding and How It Can Reduce PDF Size
Lastly, the fonts used in your document affect the PDF file size. Font embedding includes the font data for the text is the PDF so that it displays correctly on any device, even when the font is not installed on that system.
When using unique and unconventional fonts, embedding them becomes necessary. However, this can result in larger file sizes due to the size of the font file. A common technique to minimize this is to embed a subset of the font data that only includes the characters used in the text.
If your document uses common fonts that are available on most devices, you can save space by not embedding font information.
Adjusting Settings for PDF File Size in PDF and Raster Image Printer
In our image printers, a printer profile controls the type of file to create, the name of the file, and where to save it. A profile also includes advanced options for compression, downsampling, and font embedding. You can create multiple printer profiles for quick access to creating different flavors of PDF files.
To change compression, downsampling, and font embedding settings, you need to edit a personal profile you already have or create a brand new one.
Open the Dashboard using the desktop shortcut for the printer you have installed. We are using PDF Image Printer here, the steps are the same for Raster Image Printer.
A central hub, the Dashboard provides access to everything for your printer. From here you can see your license information, access help resources, and create and edit printers and printer profiles. Select the Edit & Create Profiles tile to open the Profile Manager editor.
Creating a Profile to Reduce PDF File Size
The Profile Manager is where you create new and edit existing profiles. Several system profiles are provided as part of the printer installation. Create a new, personal profile with the Add new profile button, or create a copy of an existing profile with the copy icon on the profile tile.
Create a new, personal profile with the Add new profile button, or create a copy of an existing profile with the copy icon on the profile tile. This will open the new profile in editing mode.
Once in edit mode, give your profile a memorable name and description in the edit fields at the top of the editor.
The left-hand side of the editor sorts the profile options into categories. Select a category to view its options on the right-hand side.
Changing PDF Compression
To change compression, select the Compression category on the left. Different options for Text and line art and Color, Indexed, Greyscale, and Monochrome images are available on the right, You can also disable PDF compression but this is normally not recommended.
The original compression settings for images in PDF files favor image quality over size but still provide a good balance between file size and image quality. You can, however, change the compression methods to reflect the type of images in your PDF file to see if you can reduce the PDF file size further.
ZIP works well with gradients of color and LZW with blocks of solid color. JPEG works best for photograph-style images but is often chosen for its high compression rate. For images that contain text, such as charts and graphs, higher levels of JPEG compression can cause a halo effect that will reduce the overall image quality.
Using Downsampling to Reduce Image Resolution
Downsampling reduces the number of pixels in an image, effectively lowering the image resolution, or dots per inch (DPI). Fewer pixels mean a smaller image and file size. This is a lossy process and it discards some of the image’s details to create a smaller file.
You have the option to set various downsampling levels for color, indexed, greyscale, and monochrome images. Downsampling occurs only when the DPI of the image is higher than the requested DPI.
To Embed, or Not to Embed?
To ensure a PDF displays consistently you need to embed the font data for all the fonts used in the PDF. When font information is missing a PDF viewer will attempt to substitute with the closest font available. As a result, this can cause unpredictable results when viewing the file.
As some fonts can be very large, this can contribute to file size. The default setting of Embed only the characters used (subset) of each font will include only the font information for the characters used in the document. This balances file size with the need to be able to always display the file correctly.
For smaller PDF file sizes, experiment with not embedding font information if using standard fonts like Arial, Times New Roman, and Verdana.
Saving and Using the Profile
When you are done editing the profile, the last step is to save it using the Save button in the upper left corner. To see how much your changes reduce the PDF file size, print your file using this new profile. If you keep the profile open in the editor, you can easily make adjustments and save them while testing to find the best options for your documents.
If you plan to use these settings regularly, you may wish to make this personal profile the default profile used by your printer.
It is important to realize that sometimes the images being placed in the PDF cannot be made any smaller. Adjusting compression options can result in larger file sizes. Downsampling can create a smaller file but has the side effect of a reduction in image quality.
Balance is key, and the size of your PDF file largely depends on the input documents you are converting. Reach out to our support team here at PEERNET and they will be happy to assist you.
https://www.peernet.com/wp-content/uploads/pdf-raster-imageprinter-feature-image.jpg800800Robert Massarthttps://www.peernet.com/wp-content/uploads/peernet-logo.pngRobert Massart2023-08-22 08:35:122023-08-22 08:35:16Ways to Reduce PDF File Size
A non-searchable PDF file contains images of each page instead of pages where you can select and search text. With each page stored as an image, there is often a need to control settings to reduce non-searchable PDF file size.
Non-searchable PDF files are created when documents are scanned or converted from image formats such as TIFF, PNG, and JPEG. You can view and print the file, but not edit or search the text. When you need to keep the original layout and appearance of a document, a non-searchable PDF is a good choice. This type of PDF is also a good choice when you need to protect sensitive information by preventing the selection and copying of text in the document.
If you are creating searchable PDF files, head over to Reduce Searchable PDF File Size for information on reducing searchable PDF file size instead.
In this blog, we will look at color reduction, antialiasing, compression options, and printer resolution in PDF Image Printer 12 and Raster Image Printer 12. We will explore how to use them to find a good balance between file size and image quality.
Reduce Non-Searchable PDF File Size Using Color Reduction
The first way to reduce non-searchable PDF file size is with color reduction. Each page in the PDF is an image. Images can support various color modes and bit depths. Changing the color mode and bit depth of the images in your non-searchable PDF can help reduce its file size.
Images stored in a PDF can be color, indexed color, grayscale, or monochrome (black and white). Grayscale images use only shades of gray, resulting in a smaller file size, while monochrome uses the fewest count of colors, black and white. Consider converting to greyscale or monochrome when you do not have a lot of color in your document.
When you need to keep the color in the document, play with indexed color mode and modify the bit depth. Images can be created at different bit depths, such as 8-bit, 16-bit, or 24-bit. Lower bit-depths take less space. Indexed color mode reduces the number of colors in the image palette, further reducing file size. Try dropping your color to 8-bit or even 16-bit, which can significantly reduce the file size.
Reduce Non-Searchable PDF File Size Using Image Compression
The second way to create smaller PDF files is to compress the images that make up each page. There are many different compression methods that can significantly reduce the image size. The amount of color in your documents will also come into play when choosing a compression method.
Compression methods, like LZW (Lempel-Ziv-Welch) and ZIP (Deflate) are lossless compression methods for color images. A lossless compression method compresses the image data with no loss of quality. Images with large areas of solid color and repetitive patterns compress best with LZW. On the other hand, ZIP compression can be more effective with complex images of varying colors and gradients.
Another popular compression, JPEG, is a lossy compression method. It creates a smaller file size by throwing away unnecessary data. Its smaller size comes with a trade-off in image quality. JPEG works best on documents that are mostly photos and minimal text.
Turn Off Antialiasing to Reduce Non-Searchable PDF File Size
The next action that can help reduce your PDF image size is turning off antialiasing.
Digital images consist of a grid of squares called pixels. Coloring in the pixels on the grid creates the lines, shapes, and text in the image. Straight lines look good because they align perfectly on the grid. Diagonal and curved lines and text with round shapes, however, do not line up or are shown as partial pixels. This causes jagged edges, or the staircase effect.
Adding extra pixels to make these lines and shapes appear smoother and visually appealing is called antialiasing. However, this technique comes at a cost. Adding extra pixels takes up space in the image and results in larger files.
To help reduce non-searchable PDF file size you can turn off antialiasing. You will lose some of the visual quality in the image with the trade-off of a smaller file size.
Printer Resolution and Non-Searchable PDF File Size
PDF Image Printer 12 and Raster Image Printer 12 are printers that create images instead of printing on a piece of paper. A printer always prints at a selected resolution, or dots per inch (DPI). The higher the DPI the more detailed the output.
Images also use this concept of dots per inch when creating the grid of pixels that is the image. The printer resolution determines what DPI, or number of pixels, to use when creating the image. The higher the DPI, the more pixels we need to store and the larger the file. An image with a lower DPI uses fewer pixels per inch and can result in less detail and a pixelated or blocky image.
Again, it all comes down to balancing file size to the desired level of detail and clarity.
Adjusting Color Reduction, Compression, Antialiasing, and Printer Resolution
Our image printers use printer profiles that control what type of file to create. It also includes options such as the name of the file and where to save it, as well as color reduction, antialiasing, and compression options. Printer profiles allow easy access to creating multiple different types of files.
To change the color reduction, compression, antialiasing, and resolution options in a profile, you first need to create a new profile. Alternatively, you can edit an existing personal profile you already have.
Double-click the Dashboard desktop shortcut to open the dashboard.
The Dashboard is your access to everything for your printer. License information, printer profile creation and editing and other tools and resources are all here. Use the Edit & Create Profiles tile to open the Profile Manager tool.
Creating and Editing Profiles
You can edit and create new profiles for the printer using the Profile Manager. We provide system profiles created by PEERNET to start you off. You can create new, personal profiles using the Add new profile button, or copy and edit existing profiles using the copy icon on the profile tile.
When editing a new profile or a copy of a profile, first give them a name you will remember and a short description in the fields at the top of the editor.
Change Color Reduction to Reduce Non-Searchable PDF File Size
When editing profiles, all the profile categories are available on the left-hand side, with the options for the selected category on the right.
Color reduction and antialiasing settings are in the Save Options category. These settings apply when you are creating non-searchable PDF files. To ensure we are creating non-searchable PDF files, under Output Type and Color, toggle the option Create each page as an image to on.
Then, use the drop box next to the Reduce colors to label to select your desired color reduction.
The default setting of Optimal palette means the printer reduces the image for each page down to the smallest number of colors needed. The PDF file maintains all the colors from the original file. Some pages will be full color, some 16-bit or 8-bit color, and some monochrome. Reducing color on the pages that only have a few will help decrease your file size
To further drop your file size, you can limit the colors on each page by creating 8-bit or 4-bit color images only with the 256 color palette or 16 color palette options.
To create greyscale or monochrome images instead, select Greyscale or Black and white.
You can learn more about the other color reduction options in our online user guide.
Disable Antialiasing to Reduce Non-Searchable PDF File Size
Antialiasing adds extra pixels and information to create the effect of smoother lines, curves, and shapes. These extra pixels add more data to be stored, causing the file to be larger. You can turn this option off to see how much space you will save.
Antialiasing is also in the Save Options category. It is on by default. Click on the toggle to turn it off.
Change Compression to Reduce Non-Searchable PDF File Size
Changing the compression method used to save the images in non-searchable PDF files is another way to reduce file size. The Compression category will display the different compression options for Text and line art, Color, Indexed, Greyscale, and Monochrome images. It also allows you to create uncompressed PDF files but this is normally not recommended.
The Color reduction setting does not affect text and line art compression.
The color reduction you have chosen above determines which of the compression options apply, but does not affect text and line art compression, only images.
If you are using Optimal palette, the compression options for Color, Indexed, Greyscale, and Monochrome images can all apply to different pages as each image is reduced to its minimal number of colors.
When color reduction is Greyscale, the compression method chosen for Greyscale images is used to compress the images. Similarly, Black and white for color reduction causes the Monochrome image compression method to be used.
Lowering the Printer Resolution to Reduce Non-Searchable PDF File Size
Lowering the printer resolution works to reduce non-searchable PDF file size because each page is an image. A lower printer resolution means fewer dots per inch, or pixels, to store. Too low of a resolution, however, cause blocky and pixelated images with hard-to-read text.
The resolution the printer will use can be set from the Manage Printers tile on the dashboard.
On the Print Management screen make sure your new profile is selected to be used when printing. Next, open the advanced settings using the down arrow in the row of icons to the right. It will change to an up arrow and additional settings, including Resolution, will appear.
Lower the resolution from the default of 300 dpi. When done, click the Save icon in the row of icons to commit your changes.
Saving and Using the Profile
Save your profile using the Save button in the upper left when your changes are complete. Print your document to the printer using this new profile to see how the changes will reduce your PDF image size.
Keep in mind that when reducing the file size of PDF images, always strike a balance between size and preserving document legibility and quality. Experiment with the different settings to see how they affect your file size and quality. And, as always, reach out to our support team with any questions, they’ll be happy to help you.
If you plan to use these settings regularly, you may wish to make this personal profile the default profile used by PDF Image Printer or Raster Image Printer.
https://www.peernet.com/wp-content/uploads/pdf-raster-imageprinter-feature-image.jpg800800Robert Massarthttps://www.peernet.com/wp-content/uploads/peernet-logo.pngRobert Massart2023-08-17 10:19:372023-08-17 10:19:42Reduce Non-Searchable PDF File Size
When trying to reduce TIFF file size, it’s important to strike a balance between size reduction and maintaining an acceptable level of image quality. TIFF (Tagged Image File Format) has long been a trusted choice for those seeking the highest quality and resolution. However, with these advantages also comes the drawback of potentially large file sizes.
These hefty files can be a burden when it comes to storage, sharing, or uploading online. Fortunately, there are several techniques that you can use to reduce TIFF image size without sacrificing too much quality.
In this blog article, we explore the color reduction, compression, and antialiasing options provided in TIFF Image Printer 12 & Raster Image Printer 12 to help you strike the perfect balance between quality and size.
Reduce TIFF File Size with Color Reduction
The first way to reduce TIFF file size is with color reduction. TIFF images support various color modes and bit depths. Choosing the appropriate color mode and bit depth can make a big difference in file size.
TIFF images can be color, indexed color, grayscale, or monochrome (black and white). Grayscale images use only shades of gray, resulting in a smaller file size, while monochrome uses the fewest count of colors, black and white. If you do not have a lot of color in your document, consider converting to greyscale or monochrome.
If you want to keep the color in the document, you can experiment with indexed color mode and changing the bit depth. TIFF files support different bit depths, such as 8-bit, 16-bit, or 24-bit. Indexed color mode reduces the number of colors in the image palette, further reducing file size. Try reducing the color to 8-bit or even 16-bit, which can significantly reduce the file size.
Compress TIFF File to Save Space
The second way to create smaller TIFF images is to compress the image. TIFF images support different compression options that can significantly reduce their size. The amount of color in your documents will also come into play when choosing a compression method.
LZW (Lempel-Ziv-Welch) and ZIP (Deflate) compression are two commonly used lossless compression methods for color TIFF images. A lossless compression method compresses the image data while still keeping all the original image data intact with no loss of quality. Images with large areas of solid color and repetitive patterns compress best with LZW. On the other hand, ZIP compression can be more effective with complex images of varying colors and gradients.
Lossy compression methods, such as JPEG, throw away unnecessary data. This can give smaller file sizes over LZW or ZIP but comes with a trade-off in image quality. JPEG works best on documents that are mostly photos and minimal text.
Antialiasing and Image Size
Lastly, turning off antialiasing can also help reduce your TIFF image size. A digital image is essentially a grid of tiny squares we call pixels. By coloring in the pixels on the grid we create the lines, shapes, and text in the image. When the lines are straight, they look good because they align perfectly with the grid. Diagonal and curved lines and text with rounded shapes, however, are at other angles or not whole pixels wide. This causes jagged edges, also known as the staircase effect.
Antialiasing adds extra pixels in a mix of the shape and background colors to make lines and shapes appear smoother and more appealing to the eye. This does come at a cost, however. Adding these extra pixels to smooth out the edges takes up more space in the image, resulting in larger files.
To help reduce your TIFF file size, you can turn off antialiasing. You will lose some of the visual quality in the image with the trade-off of a smaller file size.
Setting Color Reduction, Antialiasing, and Compression Options
Our image printers use printer profiles that control what type of file to create, as well as other options such as output location and file name. Color reduction, antialiasing, and compression are also options set in the printer profile. By using profiles, you have easy access to creating multiple different types of files.
To change the color reduction, antialiasing, or compression options in a profile, you first need to create a new profile. If you already have an existing personal profile, you can edit it to make your changes.
Double-click the Dashboard desktop shortcut. This will open the Dashboard, your access to everything for your printer. License information, profile creation and editing and other tools and resources are all here.
In the Dashboard. click the Edit & Create Profiles tile to open the Profile Manager tool.
Creating and Editing Profiles
The Profile Manager tool is where you create and edit the profiles used by the printer. Each printer includes profiles created by PEERNET to start you off. You can create your own personal profiles from scratch using the Add new profile button. You can also start with a copy of an existing profile using the copy icon on the profile tile.
New profiles automatically open in edit mode. It’s a good idea to give them a name you will remember and add a short description. Do that first at the top of the editor before making any other changes to the profile.
Change Color Reduction to Reduce TIFF File Size
In edit mode, you can see all of the profile categories on the left-hand side. The color reduction options are in the first category, Save Options.
In the right-hand panel look for the Output Type and Color section. Use the drop box next to “Reduce colors to” to select your desired color reduction.
The default setting is Optimal palette. This means the printer will reduce each image down to the smallest number of colors required to represent that page. All colors present in the original file are kept in the output TIFF image. With this option, some images will be full color, some 16-bit or 8-bit color, and some monochrome.
To create 8-bit or 4-bit color images only, change the color reduction to 256 color palette or 16 color palette.
To create greyscale or monochrome images instead, choose Greyscale or Black and white for your color reduction setting.
You can learn more about the other color reduction options in our online user guide.
Turning off Antialiasing to Reduce TIFF Image Size
Antialiasing adds extra pixels and information to create the effect of smoother lines, curves, and shapes. This adds more data to be stored, causing the file to be larger. You can turn this option off to see how much space you will save.
Antialiasing is also in the Save Options category. It is on by default. Click on the toggle to turn it off.
Change Compression to Reduce TIFF File Size
The other way to save space is to change the compression method to use when saving the image. To change this, select the Compression category on the left. There are different compression options for Color, indexed, greyscale, and monochrome images.
The color reduction you have chosen above determines which of the compression options apply.
If you are using Optimal palette, the compression options for Color, Indexed, and Monochrome can all apply as each image is reduced to its minimal number of colors.
When the color reduction is set to Greyscale, the compression method chosen for Greyscale images is used to compress the images. Likewise, when color reduction is Black and white, the Monochrome image compression method is used.
Saving and Using the Profile
When you are done making changes, save the profile using the Save button in the upper left. You can now print your document to the printer using your new profile to see the changes in TIFF image size.
Remember, when reducing the file size of TIFF images, it’s important to strike a balance between size reduction and maintaining an acceptable level of image quality. Experiment with the different settings to see how they affect your file size and quality. And, as always, reach out to our support team with any questions, they’ll be happy to help you.
If you plan to use these settings regularly, you may wish to make this personal profile the default profile used by TIFF Image Printer.
Easily convert Word to TIFF with just a few clicks of the mouse!
As simple as printing, both our TIFF Image Printer and Raster Image Printer work with any Windows® application so you can quickly convert Word to TIFF in seconds.
Why Convert Word to TIFF?
There are several reasons to convert Word to TIFF images. One is to be able to share the file easily. Another is to protect the information in your Word files. TIFF images are very difficult to alter and can be viewed by virtually anyone. TIFF is a common format for faxing, and is often used in document imaging, document archiving and eDiscovery software.
How to Convert Word to TIFF
Below, we are converting a Word document to TIFF using the TIFF Image Printer. If you have the Raster Image Printer, your desktop icon will be a different color but the steps are the same.
You will see the TIFF Image Printer dashboard icon on your desktop after installing TIFF Image Printer on your computer. It does not need to be open to create TIFF images, but is the first place to go after installing if you need to find help or activate your license.
The dashboard is a central place to access printer settings, creating and editing custom printer profiles, video tutorial and help resources as well as license activation and information.
Open and Print Your Word Document
After installing and licensing, the first step is to open your document in Microsoft® Word.
Once open, the next step is to print the file. This can be a print icon or through File-Print from the application menu.
Microsoft Word will go to the Print view. From here, choose TIFF Image Printer 12 or Raster Image Printer 12 from the list of printers. Click the the Print button to send the file to our printer to convert it from Word to TIFF.
Setting Name and Location for Your TIFF Image
A Save File prompt appears so you can choose where to save your new TIFF image. The default location is your Documents folder.
The Filename field will show a name for your TIFF image using the original document name when possible. Enter a different name for your PDF file here if you want.
Choosing the Format of Your TIFF Image
Next, in the Save as type drop box, select the printer profile that you want to use to create your TIFF Image. For basic TIFF conversion we recommend starting with the Color Optimized TIFF profile if you are not sure.
A printer profile is a collection of settings controlling the image output created by the printer. TIFF Image Printer and Raster Image Printer both include several profiles for creating common TIFF formats, such as color, black and white, and faxable. To create custom profiles, see the the Profile Manager available from the Image Printer Dashboard
Creating Your TIFF Image
The last step is to click Save to create your TIFF image.
As easy as that and you have a TIFF image from your Microsoft® Word document.
Want to try it out? We offer a free trial for you to do just that. Plus the PEERNET Team is here to answer any questions during your trial.
Download the TIFF Image Printer trial to try it yourself if you are only looking for TIFF images. If you think you may need to create JPEG, PDF, and other image types as well as TIFF images, have a look at the Raster Image Printer trial.
https://www.peernet.com/wp-content/uploads/tiff-raster-imageprinter-feature-image.jpg800800Robert Massarthttps://www.peernet.com/wp-content/uploads/peernet-logo.pngRobert Massart2023-03-14 13:00:572023-08-09 12:27:54Convert Word to TIFF
If you need to convert PDF to TIFF , the TIFF Image Printer can help you do that in just a few clicks!
As easy as printing, with the TIFF Image Printer you can quickly convert PDF to TIFF in seconds. It works with any Windows® application which will make it the PDF to TIFF converter you will turn to time and again.
Why Convert PDF to TIFF?
Convert PDF to TIFF images to protect your PDF documents from unwanted copying or changes. TIFF images are very difficult to alter and can be viewed by virtually anyone. TIFF is a common format for faxing, and is often used in document imaging, document archiving and eDiscovery software.
How to Convert PDF to TIFF
After installing TIFF Image Printer onto your computer, you will see the TIFF Image Printer dashboard icon on your desktop. The dashboard is a hub for your license information, setting printer settings, creating and editing printer profiles, and access to video tutorials and other help resources.
Open And Print Your PDF File
Open the PDF file you want to convert. This can be Adobe® Reader or any other PDF viewer software that can print PDF files.
When you have the file open, the next step is to print the file. This can be a print icon or through File-Print from the application menu.
In the Print dialog, choose TIFF Image Printer 12 from the list of printers and then click the Print button. This sends the file to our printer to convert the PDF to TIFF.
Choose Where to Save Your TIFF Image
A Save File prompt appears so you can choose where to save your new TIFF image. The default location is your Documents folder.
The Filename field will show a name for your TIFF image using the original document name when possible. Enter a different name for your PDF file here if you want.
Select Your TIFF Image Format
Next, in the Save as type drop box, select the printer profile that you want applied to your output TIFF Image. For basic TIFF conversion we recommend the Color Optimized TIFF profile.
A printer profile is a collection of settings controlling the image output created by the printer. TIFF Image Printer includes several profiles for creating common TIFF formats, such as color, black and white, and faxable. To create custom profiles, see the the Profile Manager available from the TIFF Image Printer Dashboard.
Save Your TIFF Image
The last step is to click Save to create your TIFF image.
And there you go. You have now successfully converted your PDF file to a TIFF image, and all as easily as printing the file.
https://www.peernet.com/wp-content/uploads/tiff-imageprinter-feature-image.jpg800800Robert Massarthttps://www.peernet.com/wp-content/uploads/peernet-logo.pngRobert Massart2023-03-13 13:00:002023-08-08 07:52:03Convert PDF to TIFF with TIFF Image Printer
