Changing the Logon Account

If you need the Watch Folder Service to access shared or network folders, then you need to change the Watch Folder LogOn credentials to use a network account or other account that has access to these shared or network folders.

Changing Watch Folder Login Account

  1. Stop the Watch Folder Service. (Click Start – Document Conversion Service 3.0 – Stop Watch Folder )
  2. Open the Services panel. (Click Start – Control Panel – Administrative Tools – Services )
  3. Scroll down to PEERNET Watch Folder Service and double click it.
    Accessing Watch Folder Service Account in Services screen
  4. Click Log On tab.
  5. Enter domain\account and the password that can access the shared/network folders.
  6. Click OK. (the account will be granted the Log On As A Service right)
    Changing Watch Folder Service Account

Entering Network Path in Watch Folder Configuration File

  1. Open the Watch Folder Config File. (Click Start – Document Conversion Service 3.0 – Configure Watch Folder Settings )
  2. Scroll down to the Watch Folder section you are working with.
  3. Enter the URL path to the Input folder you are wanting to monitor.
  4. We recommend leaving the Staging and Working folders on the local drive.
  5. Enter the paths for Failed, Completed and Output.
    Entering URL paths in Watch Folder Config file
  6. Click File – Save.
  7. Start Watch Folder Service. (Click Start – Document Conversion Service 3.0 – Start Watch Folder )

Watch more Document Conversion Service Tutorials

document converter

A Document Conversion Service with Power

document converter

If you are looking to convert PDF, TIFF, JPEG & other image formats in an automated process, PEERNET’s Document Conversion Service is the perfect business solution for your document conversion needs. The software offers flexible and consistent results, scalability, and highly customizable powerful document conversion. It can be configured for continuous conversions from one folder to another folder (pickup folders, hot folders, watch folders). Alternatively you can integrate it into your workflow more closely either using a command line tool or callable API.

Not all document conversion services are created equal though. Here are 4 features to keep an eye out for when selecting a document conversion service for your organization:

1. High Volume Document Management

Owing to an increased usage of local archive systems and cloud storage solutions many companies are converting thousands, or even tens of thousands, of email messages, documents and other files each day. To convert this amount of files, a document conversion solution that is highly available and allows for continuous uptime is required. DCS supports high volume document conversion with clustering and failover.

2. Configuring for Performance

Take control of your conversion service by customizing the efficiency of conversion to meet the specific needs of your organization. DCS allows you to adjust the configuration of both DCS and the Watch Folder. Customizing the Watch Folders to align with your CPU/cores availability ensures the conversion service is kept busy and running at capacity, producing a more efficient conversion rate.

3. Save Time & Resources

For companies looking for an archiving or e-discovery solution, look for a document conversion service with the ability to extract and convert any supported file attachments in an Outlook Message (*.msg) file, as well as the email message itself. Automated conversion of all Outlook files allows for efficient review of email correspondences. DCS’s Watch Folder Service will convert outlook messages and their attachments.

4. Ultimate Automation

Improve the efficiency of your document conversion process by running post-process commands for each file that is converted. These commands can be batch files or other executables. This is ideal for organizations looking to integrate drop folder conversion into their workflow. Easily upload the file to a web server or send an email; the possibilities are endless. DCS offers completely customizable post conversion processing with our Watch Folder Service.

Document Conversion Service is a Windows® software product that runs in the background as a Windows® service and is able to batch convert on a 24/7 basis in a fully automated fashion a multitude of document formats. Play this video to see an overview of Document Conversion Service.


Merging Travel Documents: Travel Tips with PDF Creator Plus

Packing for a vacation can be surprisingly challenging. Between accommodating all the possible weather conditions and addressing all the various activities you have planned, plus meeting the weight restrictions, it’s easy to get overwhelmed.

One thing we all know that we need to take with us on a vacation is our travel documentation. But depending on the length of your vacation, printing off all your travel documents can mean lugging around quite a large and heavy stack of paper.

Have you ever considered "carrying" all your travel documents digitally on your phone, tablet or laptop?

Maybe your response is: "Yes I’ve consider it, but I don’t like the idea of having all of documents spread across my inbox where they are hard to find, instead of one place."

Next time you travel, give PEENET’s PDF Creator Plus a try!

PDF Creator Plus allows you to merge all your documents into one file, delete unnecessary pages, move pages to make your itinerary, and add annotations like packing notes, phone numbers or directions. When you are done editing your documents in PDF Creator Plus, you can save the project for editing at a later time, and you can convert the file to PDF, TIFF or JPEG.

Producing a single PDF file is ideal for storing your travel documents on your various devices during your trip. Upload the PDF to your Google Drive or Dropbox so that you can access them all from your phone, tablet and laptop. Also – be sure to share your travel documents with your friends and family staying at home so that they know where you’ll be and how to reach you. Having all your travel documents in a single PDF file makes sharing them quick and easy.

Watch the video below to see how quickly I can prep my travel documents electronically for a trip:

If ever have any questions or need assistance, you can always contact us for some advice and guidance.

ways to cut down on paper

5 Ways to Declutter using pdf or tiff: Save digital documents. Go paperless

ways to cut down on paper

Eliminate Paper at the Source

The best way to de-clutter is to keep the clutter out of your home, and off your desk, to begin with. Start with getting into the habit of sorting your mail at your recycling bin. This way the unnecessary paper doesn’t even make through the front door, or into a dreaded “I’ll sort it later” pile on your desk. Take paper elimination a step further by unsubscribing from paper mailing lists or making the switch to electronic bills and bank statements.

Scan & Save

If you’ve already paid the bill, reviewed the credit card statement or addressed a letter do you need to store the paper copy forever? Pay the bill, scan it and shred the hardcopy. This will keep you from filling up filing cabinets with paper.

But what do you do with all the paper in your already full filing cabinet? Review all the paper you have stored in there and decide which hardcopies you need to keep and identify what can be stored digitally instead. Now is also a good time to throw out any old statements and receipts that you have accumulated. A good rule of thumb for personal statements is to keep the past year of records. Before you start scanning, decide how you want to store your new digital documents. Scanning and storing all those individual hardcopies can actually produce a surprising amount of digital clutter on your computer when you store each statement separately. Try using one of PEERNET’s virtual printers to merge related documents into a single TIFF file. For example, why not save all of last year’s credit card statements as a single TIFF file using TIFF Image Printer. For the flexibility to produce PDF, TIFF or JPEG file formats, try our Raster Image Printer instead.

Get your Endless Stack of Online Recipes Under Control

Blogs, Facebook, YouTube, Pinterest, Instagram, Snapchat, Tumblr – all invaluable sources of cooking advice and recipes, but unfortunately this means that our favourite recipes are no longer stored in an accessible cookbook, but are instead spread across various websites. Ensure that you don’t lose your favourite recipes amongst the clutter of all the recipes you are constantly printing off with plans to try, by “printing” these online recipes to PEERNET’s PDF Creator Plus. With this software you can edit the document before conversion. Add notes like “Family loved this one!” or “Too spicy – less jalapeños next time”, then save the document securely to your computer as a PDF, TIFF or JPEG file. You can even take it a step further and use a PEERNET image printers or PDF Creator Plus instead of an actual printer when you first find the recipe, and cook from your tablet instead of paper!

Online research – don’t print it off!

No matter your reason for researching – school work, home improvements plans, real estate options – replace your dependence on an actual printer with PEERNET’s PDF Creator Plus. You can “print” all your findings to a single PDF Creator Plus project, appending each document after the previous as you go along. Then you can go back and delete unnecessary information, move pages around, or add annotations like notes or hyperlinks. You can save this PDF Creator Plus project for editing at a later time, keeping all the information easily accessible at your fingertips without taking up space on your desk. Convert the whole project to PDF or TIFF for easy sharing with a friend, spouse, classmate, real estate agent, contractor, etc.

Meet your Suitcase Weight Restriction

Just like you take your e-book reader on vacation with you instead of a stack of books, trade in your extraneous paperwork for the digital alternative. “Print” all your email correspondences and booking confirmations (hotel, day trips, flights, etc.) to PEERNET’s PDF Creator Plus. With this software you can delete unnecessary pages (ie. that final blank pages when you print emails or webpages), re-order pages to match your itinerary, or even go as far as to write the corresponding date and trip day number on each confirmation. Now if you print this document you’ll have significantly reduced your page count, plus the pages are already organized. Alternatively, you can save this project as a single PDF file for safe keeping on your laptop or phone.

Still Not Sure? Please take a couple of minutes to watch the brief video below, which runs through all PEERNET product offerings and should help you determine which product might be right for your enterprise file conversion needs.

And if you still need help with choosing software for your organization, whether you work in a large institution or a small business, you can always contact us for some advice and guidance.

Document Conversion Service Tutorials Coming Soon

Pardon our dust

This tutorial is currently under construction and will be available soon.

Our Support team is Here to Help

Until then, our support team is always available to help you with choosing the correct approach for your conversion needs. Please contact us and we’ll be in touch via e-mail, telephone or web meeting to help answer your questions.

Combine/Merge Multiple Files into One TIFF Image with TIFF Image Printer

You can easily combine multiple files into a single TIFF file with TIFF Image Printer.

For this example, we are going to print a Word document, a JPEG image and a Excel spreadsheet to TIFF Image Printer to combine into a single TIFF file.

Steps For Combining Several Files Into a Single TIFF File

  1. Open the Word file and then click File->Print from the application menu.TIFF Image Printer Merge - Insert Word File
  2. Choose TIFF Image Printer 11.0 from the list of printers and then click the Print button.Convert Word to TIFF
  3. Enter the location and filename for the TIFF file and then click Save.TIFF Image Printer Merge - Naming File
  4. Open the JPEG image and click File->Print from the application menu.PDF Creator Plus Merge - Insert JPEG Image
  5. Choose TIFF Image Printer 11.0 from the list of printers and then click the Print button.convert jpg to tiff
  6. Enter the same filename, choose TIFF Multipaged (*.tif) and check Append to file, then click Save.TIFF Image Printer Merge - Appending to Existing Filename
  7. Now open the Excel spreadsheet and click File->Print from the application menu.spreadsheet to pdf
  8. Enter the same filename, choose TIFF Multipaged (*.tif) and check Append to file, then click Save.TIFF Image Printer Merge - Appending to Existing Filename
  9. Now all 3 files are merged together in a single TIFF file.

Combine/Merge Multiple Files into One PDF File With PDF Creator Plus

You can easily combine multiple files into a single PDF file with PDF Creator Plus.

For this example, we are going to print a Word document, a JPEG image and a Excel spreadsheet to PDF Creator Plus to combine into a single PDF file.

Steps For Combining Several Files Into a Single PDF File

  1. Open the Word file and then click File->Print from the application menu.PDF Creator Plus Merge - Insert Word File
  2. Choose PDF Creator Plus 7.0 from the list of printers and then click the Print button.PDF Creator Plus Merge - Print Dialog
  3. PDF Creator Plus will display the pages from the Word document.PDF Creator Plus Merge - Word Pages Added
  4. Do not close the PDF Creator Plus application and open the JPEG image and click File->Print from the application menu.PDF Creator Plus Merge - Insert JPEG Image
  5. Choose PDF Creator Plus 7.0 from the list of printers and then click the Print button.PDF Creator Plus Merge - Print Dialog
  6. When the Incoming Document window appears, select Append the pages to the end of the projectPDF Creator Plus - Insert Window
  7. This will insert the JPEG image after the Word document pages.PDF Creator Plus Merge - JPEG Image Inserted
  8. Once again do not close the PDF Creator Plus application and now open the Excel spreadsheet and click File->Print from the application menu.spreadsheet to pdf
  9. Choose PDF Creator Plus 7.0 from the list of printers then click the Print button or the OK button.
    • You will see this if you are printing from Excel 2010:convert excel to pdf
    • You will see this if you are printing from Excel 2007 or earlier:converting excel to PDF
  10. When the Incoming Document window appears, select Append the pages to the end of the projectPDF Creator Plus - Insert Window
  11. This will insert the Excel spreadsheet pages after the JPEG image.PDF Creator Plus Merge - Excel Spreadsheet Inserted
  12. Once you have all the pages printed to PDF Creator Plus, click the Create PDF pages as pdf
  13. In the Create File dialog:
    1. Type in a name for your new PDF document and choose where to save it.
    2. Select PDF file(*.pdf) as the Save as type and ensure the Create Multipaged File, Embed Fonts, Include Outline and Include Hyperlinks options are checked.
    3. Click the Save button to convert the pages to a single PDF file.create PDF
  14. A progress dialog is displayed while your PDF is being created.pages to PDF

Delete Pages From the PDF Creator Plus Project

You can easily remove unwanted pages from the page list before creating your PDF file, like a blank page that may have been part of the pages printed to PDF Creator Plus.

  1. When deleting pages from the PDF Creator Plus screen, you can either delete the currently selected page (Page->Delete->Page) or delete a range of pages (Page->Delete->Range).PDF Creator Plus - Delete Feature

Move Pages In PDF Creator Plus

If you need to re-arrange the order of the pages you printed to PDF Creator Plus, then this can be done simply in PDF Creator Plus by doing the following steps:

  1. Click Page->Move Range.PDF Creator Plus - Move Feature
  2. Then select the page range to move and select the position to move them to in the project.PDF Creator Plus - Move window

Celebrating 20 years of business!



PEERNET Inc, a document conversion solutions company,  was founded on June 9th, 1997. As it seems is the case with any good start up story, Peernet came from humble beginnings – working out of a basement. We quickly outgrew that space and moved beyond, but we look back fondly on those early years of innovation and exploration.

The aim of Peernet was simple: produce high-quality, highly configurable, multi-purpose graphic and imaging software for the Microsoft Windows market. Our CEO & Founder, Robert Massart, often points out that he put his vision for Peernet right into our company’s name. The name Peernet was chosen to represent the collaborative nature of our company. According to Rob, “It was always [his] intention to make a company that values networking peer-to-peer among customers and employees, and evolves as a product of these interactions.” To this day, most innovation in our products can be attributed to the suggestions and requests of our clients.

When our company began document conversion and digital imaging was in its infancy. We’ve grown with the industry, while at the same time innovated to grow the industry ourselves. It’s been an honour to contribute to the paperless office transition with our virtual image printers & conversion software.

The very first product we developed was printer software for ID Card printers (PVC printers and thermal printers). Our focus quickly extended beyond software for physical printers to software for virtual printer drivers. At this point I could say “and the rest is history”, because at its core every product we have developed and sold these past 20 years is built upon this concept of virtual printer drivers.

Virtual Printers

TIFF Image Printer Software

Virtual printer drivers convert any printable document to an image. Or in other words this type of software allows the user to create an image from any document they could also print. At the time, our software was most commonly being used as a solution for creating faxable TIFF images and archive-ready TIFF images. The need to convert documents to TIFF was, and still is today, an essential aspect of doing business for bank, insurance, legal and medical companies.

Originally released in 1999 under the PEERNET.DRV product brand name and later renamed, the TIFF Image Printer became our flagship – and most popular – product. Other variations of virtual printers to create PDF files and other raster image files were soon added. These products filled the growing need for customizable desktop solutions that would work within a company’s current business practices (also referred to as workflow integration).

In many ways our TIFF Image Printer was the perfect solution because:

  • It creates one of the widest selections of different formats of TIFF images, including CCITT faxable TIFF and other fax formats used by fax software and other hardware.
  • Custom behavior could be added to the driver to automate handling of the created file; for example it could be automatically opened, faxed, or passed to an archive system.
  • Driver settings could be locked down to ensure the correct file was always created, helping to reduce user error in data entry.
  • The driver settings could be controlled from other programs.

The Move to PDF

PDF Creator Plus

Over the years, the PDF document format gained popularity in the business world. With the increased need to create PDF files by home users and small businesses, we saw an opportunity to create an affordable, easy-to-use solution for PDF creation.

We also wanted to provide home users an easy way to print documents from multiple sources and create a single PDF file.

Many of our clients were using our PDF Image Printer solution but also wanted the ability to combine multiple documents together into a single file – PDF Creator Plus fulfilled that need.

Originally released in 2004 under the name PEERNET ePublisherPlus and later renamed to PDF Creator Plus in 2006, PDF Creator Plus creates vector PDF using our proprietary graphics optimizer that converts Microsoft graphics into high quality PDF documents. This results in smaller file sizes than the raster PDF produced by PDF Image Printer, making it ideal for the home user or small business owner.

Batch Conversion

Document Conversion Service Software

As time went on, we began to recognize a desire from our clients to automate the conversion and storage of documents. This need for automation was largely driven by the transition to paperless offices which was occurring at the time.  The paperless office created an increase in the number of documents that needed to be converted on a daily basis.

Where they used to control the driver when printing from custom programs or at a user level, our clients began to incorporate our printer driver software into their own batch conversion programs. Automation would free up their employees for other tasks.

As more and more of our clients began to create their own batch conversion utilities in-house using our printer drivers, we acknowledged this need in our client base and created the first of our batch conversion solutions, File Conversion Center, and released it in 2002.

This software served many clients well for many years. As primarily a desktop solution, it bridged the gap between user-based batch conversion and fully automated conversion.

As time went on, and the volume of electronic documents needing to be converted daily still continued to grow, we realized that FCC, and our printer drivers had to grow as well. This led to our enterprise-level, scalable and fully automated Document Conversion Service solution, now one of our most popular products.

Released in 2012, Document Conversion Service was a game changer for file conversion and management. It allowed for batch conversion of PDF to TIFF, PDF to JPEG, Word to TIFF, Word to JPEG, Excel to TIFF and Excel to JPEG to name a few. It allowed this conversion to automatically occur continuous in the background, 24/7.

Arguable the most revolutionary aspect of DCS is the sheer amount of available customization and workflow integration tools, making it easy to adapt DCS to meet the conversion needs of any business. The included folder monitoring service providing easy setup for automatic conversion and providing specific post-processing tasks that can be customized for such tasks as uploading directly to a server or an archiving system. Command line tools and a programming API complete the toolset to give our customers the freedom they need to create the solutions they want.



Twenty years later Peernet continues our tradition of innovation and collaboration. The past two decades of business have shown us that there is always a need for high-quality, comprehensive business solutions. We take pride in the reputation for professional and reliable customer support that we have developed.

We continue to work with our clients, bringing them new file conversion solutions to match the current technological landscape. Document Conversion Service, for example, is regularly updated with new features including: clustering, load balancing and fail over protection; vector (searchable) Adobe PDF; and conversion of Outlook Email Messages and their attachments.

When asked where he sees Peernet in another 20 years, our CEO & Founder, Rob says:

“I see Peernet remaining as one of the most robust and stable document conversion solutions in the Windows marketplace, expanding to meet our clients diverse needs in an ever changing ecosystem.”

While the future of Peernet remains to be seen, it is a guarantee that we’ll still be relying upon inventive thinking, peer-to-peer collaboration and friendly, reliable customer support.

We look forward to continuing to innovate and produce solutions that meet the needs of our customers worldwide!

all in one document conversion solutions

Vector PDF Available in Document Conversion Service

PEERNET’s Document Conversion Service is an industry-leading software solution for converting high volumes of documents, and starting with Document Conversion Service 3.0, we’ve added the ability to create vector Adobe PDF files to our long list of features.

Isn't a PDF file just a PDF file?

What is a vector PDF and why do I need it?

If these are the questions going through your head right now, then keep reading!

Many people don’t know that there are actually two types of PDF files: vector and raster. Each has their advantages and disadvantages. The format you will end up using depends entirely on your conversion needs.

Vector PDF

Most of the PDF files you encounter are vector PDF. A vector PDF is a collection of instructions that detail how to draw the text, lines, curves and any pictures that make up each page. This allows you to zoom in and out of the pages in the PDF without the lines and text looking blurry or pixelated.

Vector PDF files are also called searchable PDF files, meaning you can search for text in the file when viewing it in a PDF viewer.

Other advantages to creating vector PDF are:

  • You can copy text from the PDF when the PDF permissions allow.
  • Web links and internal links in the document, where supported, are preserved and clickable.
  • The file size of a vector PDF is generally smaller than a raster PDF. This can be a determining factor when you are creating PDFs to upload or email.

One drawback to vector PDF files is the need to embed fonts into the PDF in order to ensure that anyone who views your file will see the document as you intended. If you do not embed the fonts, the PDF viewer automatically substitutes its closest match when a font is not found, and the results can often have significant differences. Embedding fonts ensures that your document will look correct but will also increase the size of the PDF file.

Raster PDF

A raster PDF file stores each page in the file as an image. If you have ever created a PDF document using a scanner, chances are you created a raster PDF.

You can think of each page of a raster PDF as a picture of that page. Each picture consists of many tiny little squares called pixels. These types of PDF files tend to have a larger file size as each pixel that makes up each page has to be stored.

One advantage of raster PDF files is that, as an image, the pages will always look correct when viewed no matter what fonts may or may not be on the computer.

The other advantage is that text on the pages of a raster PDF cannot be copied easily. You may want to consider raster PDF if file content security is important to you.

The disadvantage of a raster PDF is that the pages will begin to look blurry as you zoom in as you begin to see the square outlines of the pixels used to make the image. This can be quite easy to see with areas of contrasting color or with text on the page. The jagged outlines of rounded letters such as ‘a’ and ‘o’ can also be seen, making text harder to read.

How do I Tell Them Apart?

One way to tell them apart is by zooming into the document. The lines and text in a vector PDF will stay smooth as you zoom in, which with a raster PDF zooming in will show the jagged edges of the pixels.

Text and lines in raster PDF can be jagged; 
vector PDF maintains smooth lines and shapes.

The other way to tell them apart is the blue test. If you try to select text on a raster PDF in Adobe Reader, the entire page will be highlighted blue. In a vector PDF you will be able to select lines of text, as long as the PDF has permissions to copy text.

Select Vector and Raster Compare

Creating Vector PDF in Document Conversion Service

This feature allows Document Conversion Service to convert Word to PDF, Excel to PDF, PowerPoint to PDF and HTML (Web documents) to PDF with hyperlinks intact. You can create vector PDF files from PDF, AutoCAD DWG and other supported formats but not all of the hyperlink information can be retained.

Convert File Sample Program
The fastest way to check out the vector PDF feature is to use the Convert File sample program and the new profile, Adobe Multipaged PDF, to convert a file. This profile is available starting with Document Conversion Service 3.0.


Watch Folder Service
The Watch Folder service comes pre-configured with several sample conversion folders; vector PDF being one of these.

To create a vector PDF using the Watch Folder service, drag and drop the file into the Input folder under the ConvertToAdobePDF folder. Your new vector PDF will appear in the Output folder under the ConvertToAdobePDF folder.

Drop File in Vector PDF Watch Folder

Command Line Conversion Tools
With the command line tools you can convert single files into vector PDF files or combine multiple files into a single vector PDF. Similar to the Convert File sample program above, the only change you need to make is to use the provided conversion profile, Adobe Multipaged PDF.

You can run any of the command line tools from the convenient Tools Command Prompt shortcut from the start menu. To open the command prompt go to Start – Programs – Document Conversion Service 3.0 – Tools -Document Conversion Service Tools Command Prompt.

Document Conversion Service command tools window

To convert a file to a vector PDF file, simply copy and paste the sample command line below into your Tools window. Replace the underlined text with the path to your file.

DCSConvertFile.exe /S=”C:\Test\Output” /N=”CombinedFiles” /NE /P=”Adobe Multipaged PDF” “C:\Test\Input\File1.doc

To combine, or append, multiple files together into a single vector PDF you would use the DCSCombineFiles.exe command line tool.

DCSCombineFiles.exe /S=”C:\Test\Output” /N=”CombinedFiles” /P=”Adobe Multipaged PDF” “C:\Test\Input\File1.doc” “C:\Test\Input\File2.doc

PEERNET.ConvertUtility .NET Library
If you have used the PEERNET.ConvertUtility library to integrate PDF creation into your own program, you can switch from raster PDF to vector PDF by using the Adobe Multipaged PDF conversion profile instead.

The C# code sample below shows how to convert a single file into a vector PDF.

String inputFile = @"C:\Test\InputFiles\File1.docx";
PNConversionItem resultItem = null;
String outputDir = @"C:\Test\Output";
resultItem = 
                             false,                  // overwrite
                             false,                  // create results log 
                             "Adobe Multipaged PDF", // profile
                             String.Empty,           // File-ext
                             String.Empty,           // MIME
                             null,                   // user settings
                             String.Empty,           // no remote conversion (DCOM)
                             String.Empty,           // remote conversion folder
                             String.Empty            // Log path

This C# code sample shows how to combine multiple files into a single vector PDF.

IList<String> fileList = new List<String>();


PNCombineItem resultsItem = null;
String outputDir = @"C:\Test\CombineOutput";
String outputName = "CombinedInput";
resultsItem = 
    PNConverter.CombineFiles(fileList,               // String collection
                             outputDir,              // output folder
                             baseName,               // name of combined file
                             false,                  // overwrite
                             false,                  // create results log 
                             "Adobe Multipaged PDF", // profile
                             String.Empty,           // File-ext
                             String.Empty,           // MIME
                             null,                   // user settings
                             String.Empty,           // no remote conversion (DCOM)
                             String.Empty,           // remote conversion folder
                             String.Empty            // Log path

Vector PDF Conversion

With the capability for vector PDF creation, PEERNET’s Document Conversion Service adds even more to its already robust and powerful feature set. For a quick product overview, watch the short video below:

Check out the full list of features and benefits here, or just get in touch with us and we will be happy to show you how your organization can put DCS to use as a batch document conversion solution that fits your workflow and needs.


5 Problems an Insurance Company can Solve with the Right Document Conversion Tool


Few industries rely more heavily on document conversion tools and digital documentation than the insurance field. Insurance companies around the world have a need to securely store vast amounts of insurers’ documentation, claims, records of correspondence, etc. While digital documentation has its obvious benefits, it also creates challenges, including the demand caused by a high volume of daily conversions and difficulties integrating with proprietary software. PEERNET offers both a desktop and automated batch conversion solution that will seamlessly integrate into your organization’s operations, so that you can solve your insurance company’s problems with the right document conversion tool for you.

1. Problem: Proprietary software which lacks the ability to convert to TIFF.

Details: It is common for insurance companies to use proprietary software with which insurance agents process claims and access insurers’ information. Owing to the age of the software used as well as changes in available technology and data storage techniques, it often lacks TIFF conversion. When upgrading proprietary software is not an option due to cost or a reliance on legacy programs that cannot be changed, many insurance companies will instead opt to use a product such as PEERNET’s TIFF Image Printer or Document Conversion Service. These programs serve as the bridge between their proprietary software and the specific TIFF file format required by their chosen electronic document filing system.

Possible solutions: TIFF Image Printer is a desktop solution that insurance agents, for example, would engage with directly. In this case, a user would “print” directly from their proprietary software to create the required TIFF page. The same step of printing directly to the TIFF Image Printer allows creation of TIFF images from other file types they work with everyday, such as PDF, JPEG, Word, Excel files and more. Customize the printer settings to save the images in a specific location without prompting, set up a naming convention for the created files, and implement a post-conversion action such as previewing the created image or automatically adding it to an archive system. This is an ideal solution for companies looking to streamline the creation of TIFF images directly from their proprietary software and other applications.

A less hands-on approach, Document Conversion Service also bridges the need for TIFF creation between proprietary software and electronic document filing systems by means of its included Watch Folder service. With this approach, the insurance agents would save all files they need converted to a specific, monitored location for automatic conversion. Like the TIFF Image Printer, the same customization options of file naming conventions and post-conversion processing can be set. Document Conversion Service, and its Watch Folder service, checks any number of watched folders at designated intervals and batch converts all documents it finds in parallel, making it ideal for companies needing high volume conversion. Most commonly an insurance agency would adopt this solution if their proprietary software was only able to produce PDF files and they wanted them all converted to TIFF without the direct engagement of staff.

2. Problem: Your company has a high volume of insurers’ documentation and claim paperwork to convert daily.

Details: An insurance company, depending on the size, can easily have upwards of thousands of files daily that require conversion to a file format, such as TIFF image, that is suitable for archiving purposes. These files can come from a variety of sources and include both documentation uploaded by insurers and internal claim documents created by insurance agents. Processing these documents and making them accessible on the company’s website within a reasonable amount of time requires a document conversion tool that can scale between the demands for conversion and the company resources available to perform the conversions.

Possible solutions: PEERNET’s Document Conversion Service offers high-throughput with true parallel conversion and the ability to scale up based on conversion demands. The conversion service runs 24/7 without input from a user. A recent addition to Document Conversion Service and its included Watch Folder service is clustering and failover support, which allows multiple servers to work in tandem on a shared collection of files while providing load balancing and failover support. This approach is ideal for large volume batch conversions and clients requiring 100% conversion stability, such as an insurance company.

3. Problem: Electronic filing systems require specific TIFF file formats for archiving purposes.

Details: The nature of the insurance industry with its myriad of client applications, claims, policies, endorsements and other documents creates a need to store vast amounts of documents in an easily accessible format. In the last decade, technical improvements have made it possible for all that paperwork to be stored in electronic filing or archiving systems that provide insurance agents and adjustors with real-time access to client documentation. Most commonly, these types of systems require input data to be in a specific TIFF file format.

Possible solutions: PEERNET conversion software, including TIFF Image Printer and Document Conversion Service, specializes in high-quality TIFF conversion, guaranteeing the fidelity of your converted documents. Our products have the added benefit of being able to produce the exact TIFF file format your organization requires for your chosen electronic filing systems. While some might consider TIFF to be a singular file format, there are in fact many variations. PEERNET has accounted for the fact that electronic filing or archiving systems are very particular about the TIFF file format used for the input data.

4. Problem: Conversion of the vast amounts of uploaded insurers’ information to an insurance company’s website in an accessible format to provide real-time access for agents.

Details: In recent years many insurance companies have moved towards online submission of insurers’ documentation when they make a claim, rather than having to mail a paper copy. This can result in the upload of prescription, dental and health receipts in many different formats such as JPEG, PNG or PDF. This gives rise to the need to convert these uploaded files before saving them in a document retrieval system for easy access by insurance agent for review as well as for long-term storage of the files.

Possible solutions: Document Conversion Service is the ideal tool to handle this type of problem. A 24/7 automatic batch converter, Document Conversion Service is able to continuously convert uploaded files of a variety of formats to TIFF in the background as part of your organization’s website. As a full-fledged Windows® service, the conversion process runs without the need for an active signed-in user. Clustered conversion and conversion process monitoring methods ensure minimal downtime. Adaptable, files created by Document Conversion Service can incorporate existing naming sequences and file structures for seamless integration into new and legacy document retrieval systems.

5. Problem: Email claim submission requiring significant staff engagement in order to convert and save the insurers’ documentation appropriately.

Details: Some insurance agencies utilize an email system for submission of insurers’ documentation for claim processing. This can lead to significant loss of valuable time as staff then need to open every submission, convert to TIFF and save to a specific location. In addition, email correspondences with insurers often include information relevant to a claim and therefore needs to be saved in the insurers file.

Possible solutions: Document Conversion Service has the ability to extract and convert any documents attached to Outlook Message Archives (*.msg) as well as the email itself. Therefore, staff would no longer need to engage with the conversion or saving procedure of email attachments, thereby freeing up their valuable time for other tasks. Instead, staff could simply save all relevant Outlook emails to a folder monitored by the Watch Folder service. Document Conversion Service would then pick up these *.msg files, and batch convert the messages and attachments, saving the resultant files to a designated location. This Watch Folder feature includes the ability to focus on or exclude specific file formats as well.

Learn more about PEERNET Products that are ideal for the Insurance Industry.

TIFF Image Printer: Helps your company start converting documents to TIFF as quickly and easily as possible. This tool allows TIFF to show up as an option on the standard Windows print menu. For organizations that want to make the transition to paperless as painless as possible, this is a great option.

Document Conversion Service: The solution you need to automate your file conversion process, saving your organization incredible amounts of time and resources. The industry-leading automated, batch file conversion solution. Capable of converting documents in the background, 24/7. Used by trusted institutions and organizations around the world for their file conversion needs.

We’re always happy to lend a helping land. Just get in touch with us to let us know what problems your organization is having trouble with, and we’ll get back to you to let you know how our document conversion tools can help solve your needs.

Our Customers:


Extracting and Converting Outlook Message Attachments

With the release of Document Conversion Service 3.0.009, the Watch Folder Service now includes the ability to extract and convert any supported file attachments in an Outlook Message (*.msg) file, as well as the email message itself.

The original email and all attached files and embedded images in the email and any signature are processed. If any of the attached files are Outlook Message files, they too are recursively processed and any attachments extracted and converted as well.

All of the converted message contents are stored in a folder of the same name as the original Outlook MSG file with an auto-numbered naming sequence in place to handle any file name collisions for embedded images and the attached files.

The sample message below, Test Email With Attachments.msg, contains a single attached PDF file, lorem.pdf, as well as 5 small images from the signature.

When the MSG is processed, the original message file and all attachments are processed and placed into a folder named Test Email With Attachments.msg. The attached PDF file will retain its name, and the inline images that are part of the signature named image001 through to image005.

Setting Up a Watch Folder for Message Extraction

Open the Watch Folder Service configuration file in Notepad by going to Start – All Programs – PEERNET Document Conversion Service 3.0 – Watch Folder – Configure Watch Folder Settings.

Watch Folder Service includes several sample watch folder configurations to get you started. You can modify any of them to suit your needs, or copy and paste a section to create a new one, or use an existing one you have already created. You can enable or disable message extraction in each watched folder individually in the Watch Folder Service.

Enabling Message Extraction

The PreprocessArchiveFormatsFilter setting in each folder will enable or disable message extraction for that folder. This setting determines which archive formats will have additional processing applied by listing them by file extension. Currently only the ‘*.msg’ extension is accepted. Set this as an empty string or comment out the line to disable processing. NOTE: By default, this line is commented out. To enable it, you need to uncomment the line.

Message Extraction Settings

A collection of settings is available to manage the email contents you want extracted.

Message attachments can be inline (pasted in the message body) or attached as separate files. Images in signatures are often inline attachments. You can disable the processing of inline attachments with the setting PreprocessArchive.MSG.IncludeInlineAttachments. We recommend leaving this set to true as inline attachments can also be documents and are not always embedded images. This setting is applied to the list of attachments before the include and exclude filters below.

You can filter, based on file extension, which attachments to process and which to skip. To filter for specific file types, enter in the extensions for each type separated by the pipe (|) character. The include filter will be applied first, and then the exclude filter.

Most often only one of the include filter, PreprocessArchive.MSG.AttachmentsIncludeFilter , or the exclude filter, PreprocessArchive.MSG.AttachmentsExcludeFilter, will need to be set at any one time. This will depend on how you need to filter. It is easier to say exclude only “*.jpg” attachments, or include only “*.pdf” attachments than to write long, specific lists of all of the file types.

To include all attachments and exclude none, set both settings to an empty string.

As an example of filtering, if you only want any attached Word and PDF documents, and the original email message, you can set the include filter to “*.doc|*.docx|*.pdf” and leave the exclude filter as an empty string.

Controlling the Size of Images

Outlook messages often have signatures in them, and those signatures often have images such as company logos or social icons. These images are often quite small in size on disk originally but can explode in size when processed to the output type and resolution you have set for the watched folder.

If you are including the images in your message processing, the following settings can help you keep the file size of the processed images to a minimum.

The first setting, ConverterPlugIn.PNImageConverter.KeepSourceImageResolution, will force any images to maintain their original resolution when converted to the new format. This means that if the Watch Folder is set to create 300 dpi TIFF images and one if the email images is a 96dpi JPEG image, the resulting TIFF image will also be 96dpi, and not 300dpi. This results in a much smaller image.

The compression settings used for the output file format you are creating also affect the output file’s final size.

In this example, we are creating TIFF images and using the highest JPEG compression to get a lower file size. Keep in mind that this compression will apply to all files created, and will work better on highly colored images. JPEG compression on a text-based document such as the email message itself can cause slight blurring of text. There is no one size fits all setting that works for all document types; you may have to change the compression settings to work with your style of documents.

Watch more Document Conversion Service Tutorials

Setting Up High Performance Clustering and Failover

Starting with version 3.0.010, Document Conversion Service now supports clustering and fail over protection.

Clustering is a method of directing multiple computers running DCS at a single shared location of files to convert. The group of computers together is a cluster and each computer in the cluster is a node.

The computers, or nodes, work in tandem converting files from a single shared location to which they all have access. This location is often on a network share external to any of the computers in the cluster. It can contain an existing mass collection of files or be a drop location that periodically receives collections of files to be converted.

Each computer selects a pre-set, customizable, number of files from the shared location to convert, does the conversion and places the converted files into the designated shared output location. This spreads the work out across each computer, or node, in the cluster and allows for faster conversion, load balancing and failover protection.

This approach works well when you have a large existing collection of files to be converted, or a need to convert a significant number of files on a daily basis. If your conversion needs are smaller but 100% uptime on your conversion turnaround is required then a clustered solution is also a good choice.

Clustered Conversion with DCS

Document Conversion Service uses its included Watch Folder Service tool to implement clustered conversion. Each computer in the cluster will need a separate license of Document Conversion Service. You can use different levels of licensing on each computer depending on the processing power of each computer.

On each computer, the Watch Folder tool will monitor the shared collection of files for files to pick up and pass them to the Document Conversion Service running on that computer to be converted. The Watch Folder then copies the converted files back to the final location.

Setting Up the Shared Data Location

You will need a common network share location to store the files that you want to convert as well as the final converted files. This location needs to be accessible for all computers in the cluster. You will also need a domain level or other account that has access to the network share location.

On the network share you will need to create folders for the following four locations used by the Watch Folder.

  • InputFolder – The folder to watch for incoming files to be converted. If desired, a flag can be set to search subfolder content as well as the root folder.
  • OutputFolder – The folder in which to store the converted files.
  • FailedFolder – This folder stores any file that failed to convert.
  • CompletedFolder – This folder is optional. When set to a folder it stores the original file after conversion is complete. When left blank it deletes the source files after conversion has completed successfully.

Setting up Each Computer in the Cluster

You will need to perform the following steps for each computer, or node, that you want in your cluster.  Before you begin make sure you have the following:

  • a Document Conversion service license for each computer in your cluster
  • access to a domain level or other account that has full permissions to the network share location

Step 1: Install Document Conversion Service

Install Document Conversion Service and when prompted for the Logon Account, allow the install to create and use the local DCSAdmin account.

Next, the PEERNET Watch Folder Service Log On credentials need to be updated to use the domain or other account that has access to the network share location. This is critical as the Watch Folder Service tool will run under this account and needs to have full access to the network share to be able to read/write and lock the files as part of the clustered conversion.

The setup initially sets the service to use the DCSAdmin account as part of the install. Go to Start – Control Panel – System and Security – Administrative Tools – Services (or type “Services” into the search field on the Start menu) to edit the service settings.

In the Services control panel applet, locate the service PEERNET Watch Folder Service and double-click it to open its Properties dialog.

On the Log On tab, set the service account to the domain or other account that has access to the network share. This account will also need the Logon As A Service right. This right is automatically granted through the services panel when possible, otherwise talk to your Network Admin to add this privilege to the account.

Click Apply and close the Services panel. Do not start the service at this point!

Step 2: Edit the Watch Folder Service Settings

The next step is to edit the Watch Folder Service settings to enable clustering and set the network share paths for the InputFolder, OutputFolder, FailedFolder and, if using, the CompletedFolder to the network paths created above.

The other two folders used by Watch Folder Service, the StagingFolder and WorkingFolder must be kept unique to each computer in the cluster. If you set these folders to the same location then your conversion will fail; do not do it!

Watch Folder uses these folders as a temporary holding location as it processes files. We highly recommend that these folders be set to a location on the local drive of the computer to reduce network traffic and improve performance.

Open the Watch Folder Service configuration file in Notepad by going to Start – All Programs – PEERNET Document Conversion Service 3.0 – Watch Folder – Configure Watch Folder Settings.

Watch Folder Service includes several sample watch folder configurations to get you started. You can modify any of them to suit your needs, or copy and paste a section to create a new one.

Edit the desired watch folder section to use the network share, replacing the paths shown below with your network share path. You will need to update the InputFolder, OutputFolder and FailedFolder locations. If you are using the CompletedFolder, set the path for that as well.  Keep the StagingFolder and WorkingFolder local to each computer in the cluster.

The last step is to enable clustered processing for this watch folder section by setting ClusteredProcessing.Enabled to true.

Step 3: Start Document Conversion Service

From the Document Conversion Service system tray icon, select Run Conversion Service to start the service.

You can monitor Document Conversion Service as it starts up by opening the logging console from the system tray menu.

The logging console will display status messages as the service starts. Do not leave this tool open and running 24/7. Use it to monitor service start up and as troubleshooting tool only. Leaving it running long term will cause issues with the conversion service.

Step 4: Start Watch Folder Service

Start the Watch Folder by going to Start – All Programs – PEERNET Document Conversion Service 3.0 – Watch Folder – Start Watch Folder Service. You can also start and stop the Watch folder service by selecting the service named PEERNET Watch Folder Service in the Services Control panel.

Start the logging console for the Watch Folder service by going to Start – All Programs – PEERNET Document Conversion Service 3.0 – Watch Folder – Open Watch Folder Log Viewer.

Like Document Conversion Service, the Watch Folder Service tool uses the same logging console to view its log files. Again, only use this logging console to monitor start up and to troubleshoot any conversion issues. Do not leave it running long term.

Step 5: Repeat for Each Computer

Repeat the above steps 1-4 for each computer in your cluster.

Tips to Increase Conversion Speed

Adjust the Conversion Throughput for Each Node

Depending on the capabilities of each computer and the license level of DCS you have installed, you can individually configure each computer in your cluster to maximize your document conversion throughput. See the how-to article Configure DCS and Watch Folder for Optimal Performance for complete details on determining your maximum throughput and applying the settings to both DCS and Watch Folder Service.

Faster PDF Conversion

This tip only applies when you have Adobe Reader (or Adobe Acrobat) installed on the computer. The default behaviour for Document Conversion Service when converting PDF files is to use Adobe to print them internally.

You can configure Document Conversion Service to use GhostScript to convert PDF files instead of Adobe. This approach is generally faster but take care to ensure that GhostScript can render your anticipated type of PDF documents correctly. You will need to run a sample set of PDF files using this approach to determine if using GhostScript instead of Adobe is an acceptable alternative.

How do I Setup DCS to Use GhostScript?

  1. Download and install the latest 32-bit version of GhostScript. Do not download the 64-bit version even for a 64-bit machine. DCS only works with the 32-bit version. If you have an internal version vetted by your IT department, you can use that provided it is 32-bit and version 9.05 or higher.
  2. Open the DCS configuration file by going to Start – All Programs – PEERNET Document Conversion Service 3.0 – Edit DCS Configuration File.
  3. Search the configuration file for the Adobe Acrobat Reader AppFactory section and set the Enabled setting to False to turn off Adobe Reader processing for PDF files. DCS automatically uses GhostScript to convert PDF files when Adobe Reader is missing or disabled.
  4. Next, search for the Ghostscript AppFactory setting. This section includes two additional settings, GS_DLL and GS_LIB, which DCS uses to set the version and location of GhostScript. Remove the comment markers and modify the paths for your version of GhostScript.
  5. Once modified, save your changes and restart DCS to pick up your modifications.

Watch more Document Conversion Service Tutorials

Running Post-Process Commands with Watch Folder Service

Introduced in Document Conversion Service 3.0.010, and updated in version 3.0.015, the Watch Folder Service can now run post-process commands for each file it finds to convert. These commands can be batch files or other executables.

You can specify separate commands to run for when the conversion succeeds and when it fails. When the conversion is successful, we can run the command a single time, or run the command against each file created by the conversion. If the conversion fails, then we run the command against the original source file.

A sample scenario of how this could be useful would be a watched folder set up to run a command to upload all newly converted files to an FTP server or a web server when they are successfully converted, and to send an email with the name of the original file in the case of a conversion failing.

Running a Command on Success

DCS versions 3.0.010 – 3.0.014 will run this command for each file we create. This means the command will be run multiple times when creating single-paged file formats such as JPEG and serialized TIFF from multipaged documents.

Starting with version 3.0.015 the command is called once and it does not run until the file is converted and the created file, or files, have been copied to the output folder. If desired, there is an option to return to the previous behavior and run the command individually for each file created.

Also added in 3.0.015 is the option to create a Unicode text file containing a list of the created files. This text file is placed in the OutputFolder location with the created files. You are responsible for deleting this file when you are done with it.

The following variables for are available to use in the Success command line parameters, and are replaced with their appropriate values when the command runs.

  • $(OutputFilePath) – The full path to the converted file. When creating serialized output this is last file created in the set unless RunAtEnd.Success.RunForEachFile is true, in which case it is the full path to the converted file.
  • $(SourceFileName) – The file name of the original file.
  • $(OutputFileList) – Only valid when RunAtEnd.Success.CreateOutputFileList is set to true, this variable is the full path to a Unicode text file containing a list of all the files created, one per line. This list can be a single file, for multipaged conversion, or many files in the case of serialized conversion.
  • $(OutputFileNumber) – The numerical index of the file being processed in the run command. Index starts at 1.
  • $(OutputFileNumberCount) – This is the total number of files created.

Running a Command on Fail

This command is run when a file conversion fails. The variables below are available to use in the Fail command line parameters, and are replaced with their appropriate values when the command runs.

  • $(FailedFilePath) – The path to the original file in its failed location, usually the FailedFolder.
  • $(SourceFileName) – The file name of the original file.

Waiting for a Command to Finish

When running a command, the Watch Folder will either wait for the command to complete or not wait for it to complete and will move on to the next file immediately. The default action is not to wait for the command to complete.

When waiting for the command to complete, a maximum wait time controls when to stop the running command if it has not completed in a timely fashion. This timeout can be increased but it cannot be set to 0 and it is enforced. The default timeout is three minutes.

  • DoNotWait – does not wait for the command to complete. (Default)
  • WaitForCompletion – wait for the command to complete before continuing.
  • WaitWithExitCode – waits for the command to complete and emits the exit code in the log.

Sample Usage

Below is a sample post-conversion command setup that uploads any successfully created files to another location using command line FTP, and sends a notification email using a SMTP via a PowerShell script for any files that fail to convert.

There are many ways to do these two tasks. The scripts below are just one approach and are only provided to demonstrate setting up post-process commands. Please test accordingly if you plan to use them in a production environment.

The FTP Upload Batch File

The batch file, UPLOAD.BAT, shown here takes a single argument, the full path to the file to upload, which we pass to it using the command line variable $(OutputFilePath).

It creates a data file that is passed to Microsoft’s built-in FTP utility using its scripting option. As the Watch Folder is converting files in parallel, we use the %random% environment variable to create a uniquely named input file for each converted file.

In the batch file, replace the MyUserName, MyPassword and SERVERNAME.COM with the correct values for your ftp server, and set the upload location to the path where you want the files to be stored.

@echo off
REM This code is distributed in the hope that it will be useful, but WITHOUT 
REM ANY WARRANTY; without even the implied warranty of MERCHANTABILITY or 
REM Usage: 


REM Create a random name
set FTPCMDNAME=ftpcmd%random%.dat

REM Replace the values below with your user name, password and server.
set USERNAME=MyUserName
set PASSWORD=MyPassword

REM Set your upload location here
set LOCATION=/ftp/SalesFiles/

REM Create the ftp script
echo bin>> %FTPCMDNAME%
echo put %1>> %FTPCMDNAME%
echo quit>> %FTPCMDNAME%

REM Upload the  file

REM Clean up

REM Uncomment if you want to move uploaded files to a different location.
REM move %1 C:\FilesUploaded


REM Add your own code here to handle missing arguments.
ECHO Missing Arguments


The SMTP Email Batch File
Two files are used to send the email – a batch file, FAILED.BAT, that takes the path to the failed file and sends the email via SMTP using a PowerShell script.

The batch file shown here takes a single argument, the full path to the failed file, which we pass to it using the command line variable $(FailedFilePath). This path is then passed to the PowerShell script.

@echo off
REM This code is distributed in the hope that it will be useful, but WITHOUT 
REM ANY WARRANTY; without even the implied warranty of MERCHANTABILITY or 
REM Usage: 


REM Set path to the script here
SET PS_SCRIPT="C:\ScriptFiles\sendemail.ps1"

Powershell.exe -executionpolicy remotesigned -File %PS_SCRIPT% -FailedPath "%1"

REM Add your own code here to handle missing arguments.
ECHO Missing Arguments


The PowerShell script to send the email is listed below and needs to be updated to use your SMTP credentials. Make your changes then save this file in the location you specified for the PS_SCRIPT variable in the batch file above. For our example, we would save it as C:\ScriptFiles\sendemail.ps1.

# This code is distributed in the hope that it will be useful, but WITHOUT 
# ANY WARRANTY; without even the implied warranty of MERCHANTABILITY or 
# Replace these values with your SMTP credentials
$SMTPServer = ""
$SMTPPort = '587'
$EmailFrom = ""
$Password = "YourGmailPassword"
$EmailTo = ""
$Subject = "File Failed"
$Body = "The following file has failed to convert : " + $FailedPath
# Create the mail object and sent the email
$SMTPClient = New-Object Net.Mail.SmtpClient($SMTPServer, $SMTPPort)
$SMTPClient.EnableSsl = $true
$SMTPClient.Credentials = New-Object System.Net.NetworkCredential($EmailFrom, $Password );
$SMTPClient.Send($EmailFrom, $EmailTo, $Subject, $Body)

Configuring the Watch Folder for Post Process Commands

Each watch folder definition has separate sections for enabling and running post process commands for conversion success and failure.

Take note of the usage of HTML escape characters for the quotation marks around the variable names in the parameters in order to pass the parameters with enclosing quotes.

In the configuration below, the two batch files, UPLOAD.BAT and FAILED.BAT, and the PowerShell script sendemail.ps1 above are all located in the folder C:\ScriptFiles\.

Running UPLOAD.BAT for each successful file:
To run a command on success, set RunAtEnd.Success.Enabled to true.

We want to upload all converted files to an FTP server. The default behaviour is to run this command only once, after the created file is copied to the OutputFolder. This works as expected when creating multipaged formats such as TIFF or PDF.

To handle creating single-paged files formats such as JPG images, or serialized TIFF images where each page is its own file, we need to set RunAtEnd.Success.RunForEachFile to true.

Enter the full path to the command to run, C:\ScriptFiles\UPLOAD.BAT, into RunAtEnd.Success.Command.

The arguments to the UPLOAD.BAT batch file is the full path to the created file. We pass this using the $(OutputFilePath) variable set in RunAtEnd.Success.Parameters. To handle paths with spaces, use the HTML escape characters for quotation marks.

Running FAILED.BAT for conversion failure:

To run a command on failure, set RunAtEnd.Fail.Enabled to true.

Enter the full path to the command to run, C:\ScriptFiles\FAILED.BAT, into RunAtEnd.Fail.Command.

The arguments to the FAILED.BAT batch file is the full path to the original file that failed to convert. We pass this using the $(FailedPath) variable set in RunAtEnd.Fail.Parameters. To handle paths with spaces, use the HTML escape characters for quotation marks.

Watch more Document Conversion Service Tutorials

Configure DCS and Watch Folder for Optimal Performance

Document Conversion Service and the included Watch Folder Service start with default settings for controlling the throughput of documents to be converted. Send too many documents at once and you risk actually slowing down the conversion, the opposite of what you intended to happen.

In the steps below, we will show you how to adjust the configuration of the Watch Folder to ensure that both the Watch Folder and the Document Conversion Service are kept busy and running at capacity as long as there are files to be converted.

How Many Can I Do?

The first thing to establish is how many documents you can convert in parallel. There are two factors used to determine this– the number of CPU/Cores on the computer on which you are running Document Conversion Service, and the license level of Document Conversion Service that you are using.

The higher the license level of Document Conversion Service the more documents you can convert in parallel. Licenses start with Entry Level at a single document, Level I at three documents, Level II at six and so on. If you are running a trial version of Document Conversion Service, it emulates a Level I license at three documents in parallel.

The number of CPU/Cores on the computer will also affect how many conversions you should actually have running in parallel. The first check is the license level and DCS enforces this when the service starts. After that, the rule of thumb is the number of conversions is equal to the number of cores plus half, with a recommendation of an optional extra core or two to allow for operating system tasks. For optimal performance, we suggest adjusting this to one (1) core per conversion thread.

In short, if you have a Level II license for six documents running on a four-core system, you should only run four documents in parallel for best performance.

The opposite of this, when you have more cores than the number of documents in parallel allowed by your DCS license, the number of parallel conversions is limited by your license model.

Configuring for Performance

Once you have determined how many documents you can convert at a time, you may need to adjust the Document Conversion Service to use this setting. If your license level restricts you to less conversions than you have cores, there is nothing to change. Otherwise, follow the steps below to update your settings.

  1. If DCS is running, stop the conversion service. DCS reads and applies settings only on service start.
  2. Open the DCS configuration file by going to Start – All Programs – Document Conversion Service 3.0 – Edit DCS Configuration File.
  3. The configuration file will open in Notepad and is an XML-based configuration file. Scroll down or search for the setting NumberOfDocumentsInParallel.
  4. In most cases, you can leave this setting to Auto, but for our fictional sample above with four cores and optimal performance, we would change this to 4.

Save your changes and restart DCS. If you have the Smart Inspect logging console open, you will see the available conversion threads listed at the end of the Watches panel.

Working Together

With DCS configured to run optimally on your computer, the next step is to adjust the Watch Folder service to take advantage of the conversion threads in DCS and to keep those threads busy converting documents.

To do this, we need to match the number of files that Watch Folder will process in parallel to the number of conversions that Document Conversion Service is set to convert and increase it by a small amount. Increasing this number by one or two will allow us to keep the DCS conversion threads continuously converting as there will always be a document or two queued up waiting as long as there are files left to be processed.

Like DCS, Watch Folder’s configuration file is an XML-based file that you can edit in Notepad.

  1.  If Watch Folder is running, first stop the service by going to Start – All Programs – PEERNET Document Conversion Service 3.0 – Watch Folder – Stop Watch Folder Service. You can also stop the service in the Services control panel. Watch Folder reads and applies settings only on service start.
  2. Open the Watch Folder configuration file in Notepad by going to Start – All Programs – PEERNET Document Conversion Service 3.0 – Watch Folder – Configure Watch Folder Settings.
  3. Scroll down or search for the setting NumberOfDocumentsInParallel and set this to the desired number. For this example, we would set this value to 6.
  4. Save the changes and restart the Watch Folder service by going to Start – All Programs – PEERNET Document Conversion Service 3.0 – Watch Folder – Start Watch Folder Service.

See it in Action!

To see your changes in action, drop a collection of files into one of the drop folders for the Watch Folder service. If you have a custom folder you have added or an existing one that you have modified, then use that folder. If not, then choose any of the pre-configured drop folders that come with the Watch Folder Service.

Below, a sizeable collection of files, larger than the six documents in parallel set in the Watch Folder configuration, have been dropped into the ConvertToTIFF drop folder.

As Watch Folder begins to pick up the files to be processed, you can watch the conversion threads in the Watches panel in the Smart Inspect logging console for DCS. Each thread will show the state of the document as is converting. These threads should never show idle until you are down to the last set of documents equal to the number of conversion threads are being processed. Then, as documents are converted, you will see the threads become idle one by one.

What Do I Do If I Need More?

Once you have configured Document Conversion Service and Watch Folder Service to work together optimally, the next step to increasing your document conversion throughput is to scale up the number of servers and move to a clustered conversion approach.

Watch Document Conversion Service Tutorials


High Volume Document Conversion with Clustering and Failover


If you are looking for a high volume document conversion solution with clustering support, we’ve got some great news with the latest version of our Document Conversion Service software. Meanwhile, if you’re not sure if you need this feature, read on for some info on what clustering support is, and why your organization might need it.

The amount of digital data that is being stored has grown exponentially over the last decade and continues to increase with every passing year. Many businesses are going paperless, storing their critical files in local archive systems or moving them to cloud storage solutions. These files can be Adobe PDF documents, email messages, images, Word documents, Excel spreadsheets or any of a myriad of other file types used to share information in our increasingly connected world.

Many companies archive all of this data to a common format to make it easily accessible for current and historical access. This can lead to thousands, or even tens of thousands of email messages, documents and other files to be converted each day. To convert this amount of files a document conversion solution that is highly available and allows for continuous uptime is required. This is where clustering support comes into play.

Overview of a Cluster

What is clustering?

In the computing world, a cluster is a group of computers that work in tandem, doing the same task on a shared set of data. This spreads the work out across each computer, or node, in the cluster and allows for load balancing and failover protection.

Configuring higher-powered computers in the cluster to perform more of the conversions spreads the work out, keeping each computer busy, but not overloaded.

With multiple computers running, the need to take one computer offline for maintenance will have minimal impact, as the other nodes will continue to convert files from the central location.

We are happy to announce that the newest version of Document Conversion Service now includes clustering support with its included Watch Folder service.

Do I Need Clustering?

While advantageous, clustering is not the correct approach for everyone. It is best suited for dealing with situations with large numbers of files to be converted. If you have a small daily volume of files, it may not be necessary.

It is a good choice when you have any of the following scenarios:

  • You need to be able to convert a certain number of files every day.
  • You have to convert an existing, very large, collection of data by a certain timeframe.
  • You need 100% uptime on your conversion ability.
  • Your desired user experience requires that you can create the converted file in a certain amount of time.

These are just a few examples of some common conversion requirements that will benefit from using a clustered approach to document conversion.

Many Hands Make Light Work

When dealing with large volumes of files to be converted, clustering is an easy, cost effective way to increase the number of documents you can convert in a given timeframe.

A classic case of many hands making light work, it is actually faster to have two or more clustered computers processing against the same document collection than to convert that same collection using a single, more powerful, computer running full throttle.

While it seems like the performance might be a one-to-one match, running a powerful computer at its maximum actually slows down the processing. Not only is the computer busy converting documents, it is also running the operating system and any other background tasks. When pushed to its maximum processing capacity, the time spent switching between all of these tasks and making sure each gets an equal time slice slows the performance of the machine.

Running two less powerful computers below capacity gives each computer the breathing room to perform the necessary background tasks without affecting the speed of the conversions performed on each computer.

Always Have a Backup

As much as we wish otherwise, there will always be times when a computer will need taken offline for maintenance. This could be scheduled maintenance or system upgrades, or a restart needed due to unexpected behaviour from software on the server.

In a non-clustered environment, having to perform maintenance or reboot the computer causes backups and delays in the file conversion performed by that computer. In a clustered environment, performing maintenance on one computer in the cluster does not affect the others. They will continue to convert files while the other computer is fixed.

The nature of clustered conversion is such that it also provides an inherent level of high availability to your system. For a system that must have 100% uptime this approach allows for the loss of one or more computers in the cluster while still providing an acceptable level of service, albeit at a possibly slower rate.

Balancing the Load

Clustering allows you to distribute the document conversion out across multiple computers to provide better overall performance. To make the most out of each computer in your cluster, it is also important to be able to load-balance the amount of documents converted by each computer.

Performing document conversion can be a CPU intensive task. The ability to fine-tune each computer in the cluster to work at its peak performance so that it is busy, but not overloaded, is critical to a stable system.

Each computer’s optimum performance depends on the amount of RAM, the CPU and the numbers of cores it has. Also part of the equation are other services and programs also running on that computer as they, too, take a slice of the performance pie, reducing what remains for conversion.

The true power of a clustered approach for document conversion becomes apparent when using a collection of computers of varying levels of processing power. Having the ability to tailor the work performed by each computer to match its individual specifications allows you to use what you have to get the work done and provides you with a flexible and scalable conversion system.

Clustering and Failover with PEERNET Document Conversion Service

PEERNET’s popular Document Conversion Service now includes clustering and failover support built in to the included Watch Folder tool. Designed from the start with large volume batch conversion in mind, DCS supports converting files from PDF, Office documents and other common formats to PDF, TIFF, JPEG and other image storage types.

Commonly used in the medical, insurance and legal industries, Document Conversion Service and the Watch Folder tool run in the background 24/7 and require minimal active monitoring once setup is complete.

The new clustering and failover ability allows you to direct multiple computers running DCS at a single shared location containing the files to be converted. This can be an existing mass collection of files, or a drop location that periodically receives collections of files to be converted. Each computer will independently convert files from the shared location, increasing conversion speed and allowing for high-availability and failover support.

If you would like to learn more about Document Conversion Service and clustering, or any of its other features, and how we can help you with your conversion needs, we’re happy to help out. Simply contact us with your organization and your requirements and we’ll get back to you shortly.

If you prefer a more hands-on approach, you can request a trial of Document Conversion Service to install and investigate at your leisure. The following articles below will help you get started, and our technical team is always available to answer any questions you may have.

save time on document conversion

5 Company Problems You Can Solve with the Right Document Conversion Tools

save time on document conversion

Undergoing a transition from a paper-based office to one that is more conscious of the bottom-line, and environmental tolls, that paper use can have, is an excellent move to make. However, within each organization, there has to be a catalyst for undertaking this process. Sometimes, that can include issues that your organization is already facing; issues that using the right document conversion tools can actually help you solve!

Here is a look at five common problems within the workflow operations of companies large and small, and how using the right document conversion tools can help address these issues – setting your organization up for a more successful future.

1. The problem: Your organization is wasting financial resources and those of your employees on the costs associated with printing.

In depth: The legacy costs associated with outdated ways of doing business can add up in more ways than one. When it comes to paper, there are a bevy of costs that can drive up your overhead and be felt in your bottom line. Beyond the cost of the paper itself, these can include Costs of printer maintenance – toner and cartridges, repairs; costs of ongoing photocopier maintenance; time spent by administrative staff storing and retrieving documents; the cost of items needed and space taken up to physically store the documents; the costs of associated with mailing or sending hard copy documents; and even things like shredding costs associated with documentation.

Possible solutions: The key to reducing paper use within an organization is to provide an easy alternative that is scalable to the needs of your organization. That is where having the right file conversion software, combined with a transitional plan, will make a world of difference.

2. The problem: Employees are converting documents already, but using a mishmash of different tools.

In depth: There are no shortage of websites out there that allow for document conversion to PDF, TIFF, or other commonly used formats in the corporate environment. But this array of tools can be problematic for several reasons. For one, many of these free online file converters are less than ideal from a security perspective. If you have sensitive corporate documents or client information, the last thing you want to do is to be uploading that to an unknown, untrusted server. And that can be just the start of issues with untrusted online file converters; some can include watermarks on the outputted documents; many will limit the amount of output options available to you; you might be limited by the manipulations you’re able to do; or it might not support the file format that you’re inputting or you want to output in.

Possible solutions: There’s nothing inherently wrong with online file converters. You just have to make sure that you’re using one that’s a trusted converter that’s supported by a respectable company. PEERNET’s is an outstanding option for companies that don’t want to install software, but require a secure, easy-to-use and powerful online document conversion service. Best of all, memberships start at only $1.00.

3. The problem: Members of your staff are not technically savvy, so new software and protocols can be problematic.

In depth: Introducing any sort of document conversion tool can seem like a daunting task if your colleagues are still very used to using a lot of paper, and not what you would call “techies.”

Possible solutions: For a successful move to reduce paper in your organization, the process has to be easy. And one of the easiest ways to start converting documents to PDF, TIFF or other common file formats used in the modern corporate world is to make use of a virtual image printer. An image printer installs on your Windows system and functions as a print driver. What this means is that it makes file conversion as easy as can be. A user simply chooses File > Print on their document, like they would if they were printing a document to hard copy paper. Then, the image printer appears as an option on the print menu dialogue. They select it, and the file is outputted as a PDF, TIFF, or whatever particular format they have chosen in that instance.

4. The Problem: There’s little consistency in the format and formatting of the documents that your employees or colleagues are using.

In depth: Maintaining a consistent look and feel, from one document to the next – and one viewing device to the next – is critical in establishing a high level of professionalism for your company to your customers and clients. But when the people producing documents are making use of a variety of file formats, you can lose some of that professionalism. The problem can be magnified when document formatting doesn’t maintain from one computer to the next. The issue arises regularly with programs like Microsoft Word.

Possible solutions: The issue of inconsistent formatting is solved by converting documents into a graphical-based format like the raster version of Adobe’s Portable Document Format (PDF); or Tagged Image File Format, commonly known as TIFF. Because these formats are rendered as images, the formatting is, consistently, exactly the same from one device to the next. This takes the guess work over worrying if your client will have their margins set the same, or whether that pie chart will be on the correct page that you intended.

5. The Problem: Establishing a consistent system of document conversion seems time-consuming.

In depth: If you’re in a large organization, any corporate undertaking can be challenging. And if you’re processing a large amount of documents daily for conversion to the proper format, that in and of itself can take significant time and resources.

Possible solutions: Automate the process. Batch document conversion is the best way to go for organizations that require a high volume of files to be changed from one format to another. PEERNET offers our enterprise-level Document Conversion Service, built from the ground up for exactly this task. With a little bit of set up and configuration, the process can be completely automated, leaving your employees free to work on the tasks and directives that work towards improving your bottom line, rather than increasing any overhead.

What Problems Can PEERNET Products Help You Solve? The online file converter that you can trust. No software to install, so it’s a really easy to way to make sure everyone is using the same protocol to convert their documents securely. It also offers enough flexibility and functionality to replace several different conversion tools, in one nifty online package.

PDF Creator Plus: A great way to start cutting down on your organization’s use of paper… at a price that won’t break the bank. PDF Creator Plus is built as a cost-effective alternative to Adobe Acrobat, offering the same great features you need to start creating PDF files quickly.

Convert to PDF: This product can fill a specific need: for those who need to easily and quickly convert files to vector-format PDF. Vector files offer the advantage of the text being editable and searchable.

PDF Image Printer: Helps your company start converting documents to PDF as quickly and easily as possible, in most cases. This tool allows PDF to show up as an option on the standard Windows print menu. For organizations that want to make the transition to paperless as painless as possible, and want to utilize the raster PDF format to get there quickly, this is a great option.

TIFF Image Printer: Same as above, but for outputting to TIFF rather than PDF. This is the virtual printer you need if you require an on-demand TIFF conversion option. Quick and easy to use, with the functionality you require.

Raster Image Printer: This is a highly functional, and easy-to-use tool that allows you to present your clients with consistently formatted documents each and every time. Raster Image Printer is an all-in-one solution that handles both TIFF conversion and PDF conversion (and can also output files in JPEG format). Essentially functions as a combo of PDF Image Printer and TIFF Image Printer. A great option for organizations who rely on multiple document format conversions, on-demand.

File Conversion Center: For users or organizations who require a range of options, this desktop application allows for batch conversion of documents, on an on-demand basis, to PDF, TIFF and JPEG file formats.

Document Conversion Service: The solution you need to automate your file conversion process, saving your organization incredible amounts of time and resources. The industry-leading automated, batch file conversion solution. Capable of converting documents in the background, 24/7. Used by trusted institutions and organizations around the world for their file conversion needs.

Use Document Conversion Tools to Solve Your Company’s Problems

PEERNET offers a wide variety of file conversion products to help alleviate the inefficiencies in your organization mentioned above. For more information on how we might be able to help, please take a couple of minutes to watch the video below. It quickly runs through the benefits and uses of each of our products:

Additionally, we’re always happy to lend a helping land. Just get in touch with us to let us know what problems your organization is having trouble with, and we’ll get back to you to let you know how our document conversion tools can help solve your needs.

document converter

How to Convert to the Most Common File Types in Business

Here we’ll take a look at some of the most commonly-used file types in the corporate environments, (with a special focus on two of the most effective and most widely-used file types,
TIFF and PDF), as well as the best ways to convert files from one format to another.

document converter


JPEG is the likely the most common image format used on the web today. The reasons for its popularity have to do with its versatility, which allows it to suit a wide range of applications and made it the format of choice for Internet users. Primarily, JPEG files allow the user to maintain a high-level of quality on their images, while keeping file sizes down. This is due to its ability to use “lossy compression”, by compressing individual pixels in images to compress the overall file sizes.


TIFF is fairly unique in that it is a format that almost bridges the gap from formats that are primarily used for images versus formats that are primarily used for text documents. That’s because TIFF is actually an image format that is widely-used for storing documents in the modern corporate environment.

The format has an interesting history that helps shed some light on its modern uses. Originally it was developed as a format conducive to transferring scanned documents onto the computer – that is, a printed page became a digital, image-based representation. Over the years, developers have added additional functionality to the original TIFF format protocol, and today it is the format of choice across many professional industries.

A few features of TIFF are particularly appealing. Because it is an image format, it displays identically regardless of what the user is viewing it on – and its wide adoption means that TIFF files are almost certain to be viewable on any device.

TIFF also boasts many different options for compression, which adds another level of versatility that makes it appealing to organizations of different sizes, depending on their need to balance quality and file size. Which is to say: the size of the file can be reduced through compression methods, while maintaining a high-quality outputted file. Additionally, its nature as an image format means that links, viruses and hidden data cannot be embedded in the files, which makes it appealing for organizations in this era of heightened alert against malware – and the need to protect customers’ sensitive information.

Document Formats:

Microsoft Office formats
.doc, .docx (Word), .xls, .xlsx (Excel), and others

Many businesses rely on the Microsoft Word suite of products for a lot of their document production. The ubiquitous nature of the software means that its native file formats (based on the .doc file ending for Word; and the .xls format for Excel) are widely used in the corporate environment. While their widespread use makes them convenient, the .doc/.docx file format does have some limitations when it comes to sharing documents with colleagues and clients – primarily due to the fact that in some cases, the formatting can be altered when the file is opened on one computer, smartphone or device in comparison to the one that it was created on.

PDF format

Portable Document Format, commonly known as PDF, are extremely common in the world of business. Their popularity is due to the fact that they act like a digital, visual representation of the printed page which everyone has been familiar with for hundreds of years. That means that formatting is maintained from one device to the next, regardless of operating system, screen size or other factors.

Because it’s so good at what it does, PDF formats are widely used across a variety of industries. Since it came about in the early 1990s, PDFs have been used for customer records, invoicing, sharing information, and much more.

The format has a wide range of other features and benefits not yet mentioned. For one, the format offers password protection for files, adding a layer of security to protect sensitive information from prying eyes. It also works well with multimedia elements; document creators can easily embed links, photos and other elements. And if required, PDF format documents can be uploaded to a company’s website, optimized for search engines, and downloaded by your clients and customers. All in all, the versatility of PDF makes it an ideal format for many companies to utilize quite frequently.

Converting to the Most Common File Types

Often, you might find that you need to convert files from one format to another. The reasons for this can be varied. In the case of a Microsoft Word document, for example, you might find it beneficial to convert the file to a format like PDF or TIFF to ensure consistent formatting – and so that the receiver of the document is able to view the document so that it looks exactly the same as you, the creator, intended.

Your choices for file converters are numerous, so this section aims to clarify which route is the best for you, depending on your particular needs. Options range from online file converters, to purpose-built virtual image printers, and all the way up to batch file converters, designed for enterprise level organizations.

Online File Converters:

Easy to use, no software to install

Sometimes, the simplest solution is to just do something online. In the case of file conversion, there are a variety of options that allow you to convert files from one format to another, including PEERNET’s own

With so many options available for online file conversion, it can be difficult to distinguish from one option to the next. Here are some of the ways that that you’re able to recognize a reputable, high-quality file converter online.

  • It is supported by a reputable, trusted company.
  • The organization that runs the website provides support for your conversion needs.
  • It offers the flexibility to convert to and from a wide variety of files.
  • It offers a range of customization options for the outputted files.
  • It allows you to output files without a watermark or other identifying information. checks all these boxes, and monthly conversion packages start from just $1.00 per month.

Virtual Image Printers:

Simple Way to Convert Files On-Demand

If you are working within an organization, you may find it beneficial to move to an actual piece of software for your file conversion needs. A good intermediary between an online file converter and a full-scale all-in-one document converter is a virtual image printer.

A virtual image printer is essentially a printer driver that you install on your computer. Once installed, an option will appear on the user’s usual Print menu dialogue. This makes it very user-friendly, offering extremely simple conversions from Word to PDF, Word to TIFF, and even to a variety of other formats (including JPEG, PNG and GIF). In PEERNET’s case, we offer:

  • PDF Image Printer: Converts files from other formats into high quality and small-sized PDF documents. Gives the user the ability to perform image adjustments to the outputted file, such as resizing, cropping, rotating, and more.
  • TIFF Image Printer: For users who require the ability to convert files to TIFF rather than PDF, our TIFF Image Printer is an outstanding option. It offers the same functionality as described just above, but is tailored to output files to the TIFF file format.
  • Raster Image Printer: The “Cadillac of image printers”, the Raster Image Printer combines the features of TIFF Image Printer and PDF Image Printer, into one tidy package.

Full-featured file converters

For high volumes of conversion

For organizations either large in size, or for smaller organizations that nonetheless require a high level of functional and fast document conversion, a step up to a full-feature file converter may be the right option.

For organizations with a serious need for regular file conversion — and even the ability to convert files on demand — you might want to consider PEERNET’s Document Conversion Service. The software is designed for high-throughput, and to convert files to TIFF, PDF or other formats automatically, without constant input from a user. Automated batch file conversion can save organizations significant time and resources by making the document creation as seamless and automatic as possible.

DCS allows for conversion from any printable Windows format, including file types generated by such commonly-used programs such as: Microsoft Word (.doc, .docx), Excel (.xls, .xlsx), Outlook, web pages (.html), Powerpoint (.ppt, .pptx), image editors (.png, .tif, .bmp) and many more.

Use the Right Tool for Your Document Conversion Needs

Using the right tool for your document conversion can be a huge time-saver and unlock new efficiencies within your organization, allowing you and your employees to spend more time on the tasks that really matter to your bottom line.

It should be noted as well that PEERNET offers a variety of other products to fill in some of the gaps between the ones mentioned in this post. Please click to view our complete line of file conversion software here.

If you need a bit more information on which direction you should turn to for your file conversion needs, please take a couple of minutes to watch the short video below.

And of course, if you need any further guidance or information, please don’t hesitate to reach out and contact us, and we’ll be sure to get you pointed in the right direction.


Converting Microsoft Office Files to PDF or TIFF: What are the Easiest Solutions?

Microsoft Office is among the most widely-used suite of office products in the modern corporate environment. Microsoft Word, for word processing, and Excel for spreadsheets, in particular, are indispensable. Sometimes though, it’s necessary to convert these Microsoft Office files to another format. The reasons for not wanting to send clients or colleagues documents created by these programs  can be varied, including:

  • Compatibility issues: Though many people have Microsoft Office on their computers, many others do not. This is particularly the case with mobile devices, where adoption of the Microsoft Office suite of products is significantly lower than on traditional desktop computers.
  • Different versions: Because Office has been established for so long in the marketplace, different people have different versions of the software, which can lead to all sorts of issues, particularly relating to the next point…
  • Formatting Issues: Even if the user who receives the file has Microsoft Word on their computer, there’s no guarantee that the document will appear the same on the recipient’s computer or device as it looks on the sender’s.


Those are just a few of the potential issues you can run into with sharing Microsoft Office documents. Those shortcomings can be addressed with converting your files to one of two popular formats that are widely used in the business world: PDF or TIFF.

A quick overview: Why are PDF and TIFF preferable?

The PDF (portable document format) and TIFF (Tagged Image File Format) filetypes share one major element in common: the document formatting appears the same to everybody, regardless of which device, computer or operating system it is viewed on. This makes these formats ideal for sharing – giving you, as the sender, the comfort of knowing that your document will be viewed exactly as you intended it to be.

This is because they are saved as raster files. That means that the outputted file is actually made up of rendered images, rather than individual text characters. That allows the outputted file – actually an image – to display exactly the same, whether it’s on a phone, a tablet, a computer, or even on a printed-out page.

(To be clear, there is another type of PDF file that does not output in raster, but rather vector. See details below on PDF Creator Plus if you have this requirement.)

Converting Word and Excel files to TIFF & PDF:

To convert Microsoft office files (including Word, Excel, Powerpoint and others) to TIFF and/or PDF, PEERNET offers a number of options that you may find useful, depending on your precise requirements and the resources of your company. These products offer support for all Microsoft Office file formats for conversion, including: Microsoft Excel (*.xls, *.xlsx, *.xlsm, *.xls, *.xlt, *.xltx, *.xltm, *.xlsb);  PowerPoint (*ppt, *.pptx, *.pptm); Microsoft Outlook (*.oft, *.msg, *.vcf, *.vcs, *.ics); Microsoft Word(*.doc, *.docx, *.docm, *.dot, *.dotx, *.dotm ), as well as generic filetypes that are readable in Office products, such as Rich-Text files(*.rtf), text files(*.txt, *.log, *.xml) and web files(*.htm, *.html, *.mht).

Converts Microsoft Office files to PDF, TIFF and more

This is an online file converter, ideal for those who have  a fairly limited requirement for file conversion, but would like to keep their options and flexibility open. Using an online file converter means that there’s actually no software to download and install. This, combined with its flexibility to support myriad file types, which is another appealing aspect for many users.

There are many online file converters out there, but is able to set itself apart in a few distinct ways:

  • A user-friendly interface, designed to make submitting and converting files and documents as easy as possible.
  • Best-in-class features for online PDF creation: embedded fonts (searchable and selectable text), vector graphics and where possible hyperlinks and bookmarks.
  • A fully-responsive web design to make conversion easy on any device.
  • No watermarks on your document, ensuring the highest level of professionalism and consistency.
  • The ability to combine multiple files to a PDF file.
  • A variety of output settings, allowing you to customize your outputted document to find the right balance between quality and file size.
  • The peace-of-mind of uploading your files to a site that is run by a trusted, well-established company like PEERNET.

Using an online file converter is a great solution for individual users, or small organizations that have a limited, but regular need for file conversion, and are looking to keep costs as low as possible.

TIFF Image Printer

Converts Microsoft Office files to TIFF

This piece of software essentially functions as a virtual printer, or print driver. Its functionality could not be quicker or simpler. The TIFF Image Printer uses your Windows’ existing “Print document” functionality to create new outputted TIFF files.

While its functionality is rather simple, its set of features is actually quite substantial:

  • Probably the fastest and easiest way to convert Microsoft Office documents to TIFF
  • Control over the output settings of the document
  • Support for automation and custom naming
  • Ability to adjust outputted dots per inch, from 50 to 1200 – wide variation in quality available
  • Ability to perform image adjustments such as resizing, image rotation, cropping, trimming and more
  • Significant compression settings for your TIFF documents
  • Ability to add header and footer endorsements
  • Support for custom paper sizes
  • Version 11.0 is supported on all Windows platforms dating back to Windows XP.

PDF Image Printer

Converts Microsoft Office files to PDF

If you have a need to convert files to PDF, then our PDF Image Printer offers a nearly identical solution as TIFF Image Printer – except that it offers much of the same functionality, tailored towards PDF conversions.

In addition to the benefits offered above, a few of the top features of PDF Image Printer include:

  • Converts to high quality, small size PDFs.
  • Creates secure non-searchable, non-editable, PDF/A-1B compliant PDF files.
  • Supports password protection & 40-bit or 128-bit encryption, and permission levels to restrict access to document contents

Raster Image Printer

Finally, if you need a straightforward solution that gives you the ability to regularly convert Microsoft Office files to either PDF or TIFF, you may want to consider using Raster Image Printer. It combines the functionality of both PDF Image Printer and TIFF Image Printer into one convenient package. The main advantage of using this is that it gives you the functionality and flexibility to convert your Microsoft Office files into either of those prominent formats.

Other Options for Office to PDF or TIFF

For individuals or organizations with a need for more regular conversion of Microsoft Office files – or more powerful conversion features – there are a number of other options available as well.

Here is a brief rundown:

  • PDF Creator Plus – offers much of the same functionality as Adobe Acrobat, but at a more cost-effective price point. PDF Creator Plus allows you to combine, edit and merge all types of printable Windows documents (including Microsoft Office, of course), into an outputted PDF file. This is a standalone piece of software, in contrast to the Image Printers we’ve noted so far. With that comes plenty of annotation tools, customization options, and advanced features for power users. These files are vector files in contrast to the other options we’ve discussed in this post, which output into raster files. The advantage of vector files is that you can search for text in them, in the same way that you would in a Word document. This may prove beneficial for document searchability and discovery.
    As an added bonus, PDF Creator Plus has a Microsoft Word add-in built right in. This allows you to create PDF documents from Microsoft Word with your headings, outlines and hyperlinks intact by using the Save As PDF 7.0 Word Add-In included with the product.
  • Document Conversion Service – For organizations with a need for a high-volume document conversion program in order to change a large amount of Microsoft Office files into PDF or TIFF, PEERNET’s Document Conversion Service is the ideal file conversion solution. It runs 24/7 in the background, and allows for automated, batch file conversion, which can save your organization an incredible amount of time, money and resources over the long haul. It also offers a wide array of advanced features for IT departments and power users, to optimize the efficiency of your document conversion protocol.

For Converting Office Files to PDF or TIFF, We Have You Covered

Whether you need a solution for Word to PDF, Excel to TIFF, or any conversion in between, PEERNET has a product that can fit your needs. For further information, and to clear up what product might be right for you, please take just a couple of minutes to watch the video below.

And of course, if you have any further questions, or need any guidance in choosing the right Office to PDF or Office to TIFF solution, we are always here to help. Simply contact us and we will get back to you to help you find the product that’s right for your needs.

document converter features

The 9 Features You Need in a Document Converter

If you’re either making the transition within your organization to digital documentation for the first time, or just looking for a more efficient method of doing things, the solution is the same: finding and using the ideal document converter for your business’s needs. That can be a daunting task on first glance; there’s certainly no shortage of options out there. And getting it right is absolutely essentially to increasing productivity, lowering costs, and keeping your company competitive with others in your field.

document converter

If this is the stage you’re at, this post is designed is designed to help. Here are some of the main elements you should seek out in determining the right document converter for your needs.

Decide whether you need a piece of software that does one thing really easily and efficiently, or if you need software that allows for flexibility in your document conversion.

If you’re just starting on the path of choosing document conversion tools for yourself or your company, the first question you’ll want to answer is: what file formats do you intend to be using? This will really help define what sort of converter you should be looking for. For example, If you’ve already decided that you will only need to do basic conversions to the TIFF format, you might want to consider something like PEERNET’s TIFF Image Printer. That driver (along with its counterpart, PDF Image Printer) are designed to make conversions as easy as printing out a piece of paper.

If, on the other hand, you require document conversion to a number of different formats — or you’re not yet sure which formats you’ll be using — then keep your options open by going with a converter that allows for more types of outputted file formats.

If needed, seek out powerful features to customize document settings and increase efficiency.

A huge advantage to using professional document conversion tools over a bare-minimum piece of software (or even a free online converter) is the amount of options you have to customize your outputted settings. These can be relatively basic elements like compression (and more on that later), but can also run the gamut of powerful features to get the most out of your document conversion tools. Some of these will include manipulations to the outputted document, such as: cropping, copying, image rotation, resampling, margin trimming. As you move up to more advanced pieces of software for document conversion, your options increase. Some PEERNET software above the virtual image printer level, for example, includes features like right-click-to-convert, drag & drop conversion bins, and the ability to run scheduled conversion tasks. Power users are able to do things like integrate a document converter as part of an automated workflow, or run conversions from the command line.

Make sure the software has the ability to save settings.

Of course, having access to a wide range of output options is great, but be sure that the document converter you use allows you to save settings from one session to the next.

In making a selection, prioritize ease-of-use and user interface, to minimize employee training time.

Although the best document converter software offers robust functionality as mentioned above, there is also a balance to be struck in terms of usability. If tools that do a relatively basic task, like converting a Word document to a PDF, are difficult for a computer user of average skill to do, then many of the benefits of using a professional document conversion tool in the first place are lost. Our different tools and pieces of software offer different levels of customization and functionality, but all (aside from enterprise-level Document Conversion Service) are built with the average corporate worker in mind. Employee training takes time, and time is money, so our document conversion tools are built to minimize this. And our line of virtual printers, such as PDF Image Printer and Raster Image Printer, truly make conversion as easy as can be — utilizing your Windows’ system’s existing print dialogue box.

Be mindful of compression options, to balance the needs of document quality and storage space.

Ensuring the quality of digital documentation is a major requirement for some organizations. For others, it’s a secondary concern; not as important as ensuring that a massive quantity of customer records, client notes and internal communications are able to be kept on file. Every organization’s needs when it comes to document conversion are unique, and that’s why you should look for software that addresses that. A balance between document quality and the size of the files can be a tricky balancing act. The answer lies first in the file format used to store digital documentation (TIFF, PDF, etc.), and second in the compression applied to the outputted document. Basic document converters may lack this functionality; when determining software that’s right for your company, don’t forget about this crucial feature.

If you will be using the software to create PDF files, don’t forget about annotation and editing features.

Portable Document Format (PDF) is one of the file types that is most commonly used for digital documentation in the modern workplace. Their main benefit is that they can replicate the printed page (keeping formatting when transferred from one computer to the next, or when physically printed out). But one of the biggest advantages they have over a printed page is the way you’re able to make notes, highlights, etc. on the digital copy. This makes them great as a tool for sharing information internally with your team, or notating things to your customers or clients. PEERNET’s PDF Creator Plus is similar to Adobe Acrobat, but at a more cost-effective price than the alternative, and as such, includes nearly all the functionality you’ve come to know and expect out of such a product.

Seek out software backed by a reliable company with good quality customer service and support.

There are hundreds, if not thousands, of document conversion products on the market today. So in determining which sort of software is right for your business or organization, don’t forget to look beyond the software itself — and at the company behind it. PEERNET is based in North America, and has many, many years of experience since our start in 1997. We not only have the knowledge that comes with years of building ideal corporate document converter tools, but also supporting them with great quality customer service. Our products are used by many well-known international organizations around the world, including IBM, FedEx and BMW. These orrganizations place their trust in our reputation, quality of product and quality of service to address their needs.
Find a product or products with a cost that suits the needs of your organization.

One of the main benefits of using document conversion software in the office is the fantastic cost savings that it can bring to your organization. This often manifests itself in a number of ways: reduction in paper costs, staffing costs, storage space, non-efficient use of time, and more. But the savings that you can potentially see go out the window if the software you are using to as a digital document creation tool is not in-line with the scale of your business and its document creation requirements. PEERNET file conversion tools are priced to meet the needs of businesses of different sizes: from one-person operations to international, enterprise organizations. Our software is built to be accessible to all those who have a need for file conversion.

For organizations with a need for ongoing file conversions, the ability to automate and batch convert documents.

Finally, for companies with such a regular need for file conversion that it becomes time and resource-prohibitive to have someone doing it manually, a batch document converter is the best option. For those organizations, software such as PEERNET’s Document Conversion Service should be seriously considered. DCS is built with enterprise organizations in mind, or those companies that simply have a need for a high amount of document conversions and/or digital document creation. It operates as a Windows service and is capable of converting files from some of the most common Windows formats to PDF, TIFF, JPEG and other storage types. Best of all, it converts in the background 24/7, so it doesn’t require active monitoring once setup is complete. DCS is commonly used in industries like the medical field, law, and public service; it’s truly the ideal, purpose-built file conversion solution for organizations who have a substantial need for image archiving or to convert a multitude of files, such as for mass TIFF archiving or document records.

Make the Right Choice, and Enjoy the Benefits for Years to Come

Choosing the right software as your primary document converter is one of the most important choices that you can make. Keep these elements in mind as you go through your search and it will help you make the right decision. If you need more help to guide your search, you may find further assistance in a few of these recent blog posts:

As well, please take just a couple of minutes to watch the video below for more information on which PEERNET document conversion software could be right to address the particular requirements of your organization:

Furthermore, if you need any additional guidance, we’re happy to help out. Simply contact us with your organization and your requirements and we’ll get back to you shortly.

file conversion solutions

The Best File Formats for the Modern Office

Today’s corporate environment is changing quickly, driven by new technology. To stay up-to-date, companies should be utilizing the latest in digital technology so that productivity does not suffer in comparison to its competitors.

Using digital documentation, in favor of the old paper-based methods of record keeping, offers a huge range of benefits to your company, going forward. Any successful use of digital documentation will largely be built on a solid foundation of using the right file formats.

modern file formats at the office

For most organizations, we recommend one of two formats for digital records: Either PDF (portable document format) or TIFF (Tagged image file format.) These file types are used around the world by organizations large and small, and by companies who have a need for reliability, dependability and ease-of-use in their company’s documents and records.

Let’s take a look at the advantages of using the right file formats; how they can help you become a more productive and efficient workplace; and some of the best file converter software solutions to help your company stay up-to-date.

The right file formats make it easier to work from anywhere

Today’s workplace is shifting to a more fluid, digital experience where the presence of a physical location is of minimal importance. The traditional norms of being present during certain hours at a certain place are starting to fall by the wayside. New devices and greater connectivity allows today’s younger workforce to work from anywhere – whether that’s in the office, on the road, or at home.

To facilitate this newer mode of collaborative working, digitizing your customer records is definitely the way to go. Digital record keeping allows your employees to access important records and files from anywhere. Rather than being reliant on antiquated methods (such as mailing, filing, etc.), utilizing formats like PDF and TIFF suddenly make it possible for your employees to detach themselves from the requirement of a physical office space, and plug into greater connectivity.

The right file formats help reduce the need for a large physical office /potentially can cut down on administrative work

Opening up the ability to work from anywhere allows for other potential opportunities to cut costs around the office. To start with, taking up less physical space with filing systems, cabinets and the like, can potentially allow you to cut down on office space.

Additionally, moving more of your files to digital form can actually allow you to re-allocate staff to the core objectives of your business. Rather than having them spending their time filing and sorting, they can be oriented towards tasks that serve the most important aspects of your revenue-generating operations. These transitions are fostered by making use of file formats like PDF and TIFF that allow a smooth transition towards a more paperless and digital office.

PDF and TIFF visible the same on all device sizes

With the proliferation of different devices, operating systems and screen sizes, document management from one system to the next has the potential to be problematic. When sharing documents from, say, a computer to a smartphone, you want to ensure that the documents display the same way. Beyond that, you also want to make sure that the format is actually viewable on all devices.

Let’s take a Microsoft Word file as an example; one of the most commonly-used file types in the modern corporate world. There can potentially be several issues that arise with these types of files. First, a file that’s saved in the format of .DOC or .DOCX generally requires that the end user have the Word software installed on their device to view it – and it’s fair to say that most people don’t have Microsoft Office installed on their smart phones (very few would even have it on their tablets). So right off the bat, you can run into issues there. Beyond that, even if the end user does have Word or another word processing program that’s capable of viewing the file, it’s not certain that the formatting will be maintained from one screen to the next. That could make you look highly unprofessional in the eyes of clients, or cause confusion amongst your colleagues. For those and reasons and more, sending documents in a format that maintains its consistency is a must, and PDF and TIFF are the ideal formats to make sure that happens.

It creates consistency in your company’s files and documentation.

Building on the last point, consistency from one format and device to the next can not only make things easier for your employees, but if you’re sharing documentation with clients, it can add a level of professionalism to your documentation. As well, using a consistent file format in PDF/TIFF, and utilizing consistent settings can help ensure that the actual quality of the outputted file is maintained, each and every time.

How to Create TIFF or PDF Files

A successful modern office gives users the tools of the trade to easily create the files that they need. In this section, we’ll look at the approaches you can take towards empowering your employees with this capability, and some of the best options in terms of file conversion software to make the idea into a reality.

Image Printers:

Image printers, sometimes referred to as virtual printers, are a very simple way to create the types of files that are ideal for the modern office environment. They are, basically, a simple driver that you install on your computers that allows for added functionality on your Windows computer’s Print menu. The primary advantage of an Image printer for PDF creation or TIFF creation is its ease-of-use and overall lack of a learning curve.

Recommended solutions:

To create PDF files, you can’t go wrong with PEERNET’s PDF Image Printer. It is the quickest and easiest way to convert your Windows files to PDF. The user simply selects PDF Image Printer from the dropdown menu in the print folder, and the file is outputted to a specified folder.

If you are going with TIFF files, then the TIFF Image Printer offers the same functionality, but for TIFF files.

If you anticipate requiring the regular conversion of files to both formats, then consider our Raster Image Printer product (we call it the “Cadillac” of our image printer family!) It features all the functionality of the two products mentioned above, including advanced image processing features, automation options, compression settings and more.

Purpose-built, on-demand file creation software:

If you need some more customization, you may want to consider making use of specialized software. This class of products allows you to create files on demand, by either selecting, combining or merging different files. The advantage of software such as this is that this class of product tends to offer more features and customization options than a standard image printer.

Recommended solutions:

If you regularly create PDF files but require something a little bit more advanced than simple conversions from one file format to another, you may want to consider a software solution such as PDF Creator Plus. This program offers much of the same functionality as Adobe Acrobat, but is offered at a price that is more cost-effective for users and businesses. Its core functionality allows users to combine, edit and merge other types of documents into a searchable, outputted PDF file. Of course, prior to creating your final outputted file, the software also gives you the option to edit and annotate your documents.

Enterprise-level automated batch file conversion solutions:

The other option, for companies that have a significant need for ongoing file conversion, is an automated file conversion solution that operates in the background. This type of solution does not require someone to manually input files to convert; rather, it can be set up to convert files automatically, saving significant time and resources.

If you need to regularly convert to a various number of file formats, our File Conversion Center may be a good solution. It converts from Microsoft Office (Word, Excel, PowerPoint, etc.), HTML (web pages), PDFs and more; and is capable of converting to non-searchable TIFF, JPEG, PDF and other popular image formats. If your organization has a regular need for file conversion but not at the level that you need to automate the process yet, this might be a good piece of software to explore.

Recommended solutions:

For ongoing, automated batch file conversion, PEERNET’s Document Conversion Service is a best-in-class solution. DCS offers truly automated file conversion. It supports a wide range of the most popular and common file formats, and is commonly used to convert files to PDF, TIFF, JPEG, and more. The newest edition of Document Conversion Service even allows you to create vector PDFs – making the documents searchable, and allowing for clickable links.

Document Conversion Service functions as a true Windows service, offers a robust set of features for power users and IT departments (including command line tools and workflow integration), and a wide variety of other advanced features.

Start Your Transition Today

Make the move towards a more modern workplace environment today! PEERNET products are the ideal solution to help you get there.

If you’re not sure about which product might be right for your company’s needs, please take a couple of minutes to watch the short video below, which should help clear things up.

And remember, if you ever need further assistance we’re always willing to lend a friendly hand. Contact us today!

document converter

7 Keys to a Successful Enterprise File Conversion Transition

Being a part of a large organization presents its own challenges and opportunities when it comes to implementing a strategy for efficient digital document management system. Primarily, the size and scale of the organization will inform the route you take in terms of software and solution section. Training and protocol is also an obstacle, albeit one that can be significantly minimized as part of a cohesive plan. As for the benefits of moving more documentation to the digital realm, they are plain to see.

enterprise document conversion

Organizations in all sorts of industries are already well on board with electronic document management practices, proving their effectiveness. For enterprise-scale organizations, replacing even a small percentage of your documentation with digital equivalents can add up to significant savings in terms of costs, time and resources.

When you see the need to start making more use of digital documentation, the best transitions start with thinking about all the possible considerations. Here are 7 things to think about to ensure a successful undertaking to make greater use of digital documentation in your organization.

1. Get the whole management team on-board, and buy-in from the employees.

Committing to eliminating some of your company’s paper waste and transitioning to a new era of digital documentation is the smart and prudent move at this point in time. The benefits are numerous. For a successful plan to take shape and be implemented, these favorable points must be communicated accurately. Here is a brief summary of some of the main benefits of document digitization, which you can use to get everyone on-board with an accelerated transition to utilizing digital documentation.

  • It can save significant time and resources for your employees.
  • It can save money from your company’s bottom line over the long-run.
  • It can help your employees collaborate more easily with each other.
  • It can help improve your company’s customer service, by providing more easily searchable and retrievable information.
  • It can open up new possibilities for your team to work from different locations.
  • It can help your company become more environmentally conscious.

2. Decide on the best file format(s) for your company’s particular needs.

Choosing the right file format or formats is a fundamental part of a successful transition to start using more digital documentation in your organization. Making the right choice will make everything else easier, and making the wrong one can hinder your company’s availability to productively make the switch.

A majority of enterprise-level organizations that make significant use of digital documentation in this manner make either PDF files or TIFF files the bedrock of their digital filing systems. Both formats have benefits and drawbacks; for more information, please see our post on PDF vs. TIFF.

3. Don’t downplay document security issues; consult with internal or external IT for best solutions.

If you work in a large facility, you probably have some physical security measures in place at your office building or place of work. They may include barriers to prevent entry, locks and/or passwords to view certain physical files or reach certain parts of the building. The same principles should be applied to your digital documentation. Some of the primary things to think about include:

  • Considering the various security features available in each of the main digital document formats used for record keeping in a corporate, institutional and/or enterprise-type environment.
  • Making sure that employees are not tempted to expose your company’s files to untrusted locations. For example, without an enterprise file conversion protocol in place, they may be tempted to use unsafe, free document conversion websites.
  • Ensure employees are familiar with the basics of strong passwords – a basic preventative step that nonetheless provide a vital line of security for your customers or clients’ sensitive information and records.
  • Make sure that digital documents are securely backed up on a regular basis.

4. Ensure a solid organization and naming structure is in place for files.

As with security, many of the same principles from physical, paper document organization apply with digital document organization. You want to establish a clear structure of folders, and where users can expect to find things. After all, one of the main benefits of digital documentation over physical printed documents is the ability to easily and quickly retrieve documents as needed. Here are a few of the foundational elements of establishing this.

  • The naming structure of your documents should be consistent across the board, to ensure that the files are easily scannable, and the correct file, easily retrievable.
  • It should be a simple enough structure that it’s easy to follow and not bothersome to follow. If it’s annoying to do so, employees likely won’t abide when working with their own files.
  • You also may want to consider using some sort of date notation within the name of the files themselves. This can make it easier to sort through, depending on the overall setup you end up going with.

5. When choosing your format, consider the importance of “searchability.”

One of your main determinants between choosing either PDF, TIFF or a combination of both file types should be how you and your team plan to search for information within documents. To wit, if you want to be able to easily search for specific text within documents, then you might want to consider using a format such as vector PDF – which renders individual text characters, and allows the user to do a standard text search to look for certain passages. A raster PDF, conversely, renders all text as images, so it doesn’t give you the same ability. With both types of the PDF format, however, there can be metadata embedded within the document itself for easier searchability and to allow the user to find the document they’re looking for. TIFF files can be integrated with optical character recognition (OCR) features that, as with vector PDFs, allow you to search for specific text characters within the file.

All in all, it’s important to be familiar with precisely what each format offers in terms of search ability and use that as a factor in your decision on file formats.

6. Consider the benefits of automating the file conversion/file creation process.

For enterprise-scale organizations, the best option is often to set things up-front and then let the process run automatically. This is definitely the case for organizations with an ongoing need for file conversion to TIFF, conversion to PDF, or other formats. Automating the process has several big advantages – primarily, the fact that the resources that would otherwise be spent manually converting or creating files are now handled by the automated file conversion solution you’ve put in place.

For this purpose, PEERNET’s Document Conversion Service is the industry-leading solution that’s available for enterprise organizations today. DCS is built with enterprise-scale document conversion in mind – scalable, fast, and boasting a robust set of features that make it a powerful asset for your organization’s document conversion needs.

7. Choose the right software for your organization to convert files to your chosen format.

Finally, choosing the right software can make all the difference in ensuring your enterprise file conversion efforts are a resounding success. They are the tools upon which success or difficulties will be built upon. Here is a brief look at some of the tools offered by PEERNET that have been used by previous enterprise and institutional customers to great effect when either moving to increase their efficiency with processing and creating digital documentation, or even starting from scratch.

To combine edit, and merge files into new PDFs: PDF Creator Plus. This is a software solution, offering functionality quite similar to Adobe Acrobat – at a price that’s actually quite a bit more cost-effective. If your organization has a regular need to create PDF documents from scratch by combining different elements, you can learn more about PDF Creator Plus here.

For Simple PDF Conversion from other Windows file formats: PDF Image Printer. This is a virtual printer that allows users to convert a document to PDF through the standard Windows print menu. Extremely easy to use, so it doesn’t require a great amount of training on the part of your employees. They just navigate to the PRINT menu as they ordinarily would, and select the PDF Image Printer instead of a physical printer. Their converted file is then simply outputted to the specified folder.

For Simple TIFF Conversion from other Windows file formats: TIFF Image Printer. This virtual printer offers the same functionality as described in PDF Image Printer above, except that it outputs converted TIFF files.

To convert to both PDF or TIFF: Raster Image Printer combines the functionality of TIFF Image Printer and PDF Image Printer into one sleek, convenient software package.

For on-demand enterprise file conversion: File Conversion Center. This is a time-saving desktop application that converts your Office, PDF, Postscript, HTML, and more file types into TIFF, PDF, JPEG and other formats. Features include the ability to run scheduled conversion tasks, command line interface, drag and drop conversion bins, and right-click-to-convert-functionality.

For enterprise-scale automated, batch file conversion: Document Conversion Service. As mentioned above, DCS is an industry-leading conversion solution that allows you to convert from a huge range of file types into PDF, TIFF, and other image formats. Features like Workflow integration, customizable drag and drop folders for conversion, and the ability to convert files 24/7 in the background make this the automated batch file converter of choice for organizations with a need for ongoing document conversion and creation.

Still Not Sure? Please take a couple of minutes to watch the brief video below, which runs through all PEERNET product offerings and should help you determine which product might be right for your enterprise file conversion needs.

And if you still need help with choosing software for your organization, whether you work in a large institution or a small business, you can always contact us for some advice and guidance.

save time on document conversion

How Document Conversion Software Helps Your Company Work Faster and Smarter

The companies that are truly flourishing these days have streamlined their processes relating to their adoption and use of technology in the workplace. Making use of digital documentation, with efficient file conversion and creation processes is one of the best ways to move your company in this direction.

If you use any files for record-keeping at all – be it TIFF, PDF, JPEG – you should make an up-front investment in professional file conversion software for maximum efficiency. It is almost certain to pay off, long-term, and allow your company to work faster, smarter, and more efficiently.

The Benefits of Digital Document Filing

If, like many other companies and individuals, you’re already thinking about the ways that moving some of your daily record-keeping to digital formats, then you’re ahead of the game. With proper naming structures and organizations, digital files can prove to be more easily searchable, discoverable and useful. Think of not only the reduction in time spent manually filing and searching for documents – but also, the intelligence that working with digitized data can provide.

PEERNET offers a wide range of file conversion software solutions that fit this mold of improving your company’s efficiency.

The Tools of the Trade

Before we get into exactly how these can help your overall objectives of working faster and smarter, here is an overview of the main tools we’ll be focusing on.

Product Description Works well for… A website that allows you to quickly and easily convert to PDF, JPEG, TIFF and other file types. A cost-effective solution for users who have a regular need for file conversion and who do not want to install additional software on their computers.
PDF Creator Plus Allows you to combine, edit and merge Windows documents into a PDF file. The perfect fit for individual users or companies that are looking for a more cost-effective alternative to software such as Adobe Acrobat.
PDF Image Printer A virtual printer that allows your staff to turn any printable Windows document into a PDF, with the click of a mouse. A good solution for individual users and companies, large and small, who have a need to convert various types of documents to PDF format.
TIFF Image Printer In the same fashion as PDF Image Printer, utilizes the Windows “Print a Document” prompt to quickly and easily create TIFF files. Suitable for companies or users who need a simple way to convert TIFF files, easily and on-demand.
Raster Image Printer Incorporates the functionality of both PDF Image Printer and TIFF Image Printer, as well as the ability to convert files to JPEG in the same manner. Ideal for organizations who utilize both PDF and TIFF on a regular basis.
Document Conversion Service A full-featured, automated batch document conversion solution which is capable of converting documents in the background, 24/7. Built for organizations who have an ongoing need for file conversion from and to a variety of document and image formats. Widely used by enterprise-level organizations.

How these Document Conversion Tools Help Your Company Work Faster

Now that you’re familiar with some of the tools available, let’s take a look at how they can actually benefit your company’s productivity, and therefore, its bottom line.

Spend way less time on the actual conversion process, and more time on what matters to your company.

PDF Creator Plus, PDF Image Printer, TIFF Image Printer, Raster Image Printer, Document Conversion Service

These tools all have something in common – they’ve been built from the ground up, based on years of expertise and knowledge, to provide users with easy, but powerful file conversion options. Here’s how:

  • They simplify your process. Established processes can save your organization significant time and resources, so if you’re converting customer records, receipts, or anything of the like into PDF or TIFF, it helps to have that process in place. Choosing and using the right file conversion software can be the main cog that your process is built around.
  • They allow you to use saved setting profiles. So you can set your preferences once and use them on an ongoing basis, rather than fiddling around with your output settings every time you convert a file. This takes a lot of the hassle out of file conversion.
  • They minimize training time. All but the highest-end professional document conversion software like that provided by PEERNET is designed to be very user-friendly. Our line of image printers, for example, requires only that the user is capable of printing a document – not much to ask, in this day and age.

Use single-purpose virtual printer tools to wean your business off paper and maximize efficiency.

PDF Image Printer, TIFF Image Printer, Raster Image Printer

  • Sometimes, the easiest solution is the smartest one. If you just need to start down the path of reducing your company’s dependence on physical printers, then implementing virtual printers is a terrific way to get started. Reducing your use of printers, and therefore paper, is one of the easiest ways to start working smarter. Our line of image printer products makes the transition painless. Built for speed and ease-of-use, replacing some or all of your physical printer usage with virtual printers save your company time, resources and money.

Use a web-based solution for conversions as you need them.

  • No software, no worries. For users who need to convert files to PDF, on any basis ranging from infrequently to regularly, an online file converter like might just be your smartest choice. It offers conversions from and to a wide variety of file formats. Using a website gives you the flexibility to choose the package that fits your exact needs best – and the ability to use or discontinue the service depending on your requirements at that particular point in time. Or, let’s say you find that you don’t need many conversions one month, but the next you have a great need. Simply upgrade your conversion package from one month to the next.

Use a smarter choice for PDF creation.

PDF Creator Plus

  • Lower Cost, Same Great Functionality. Our PDF Creator Plus software allows you to create PDF documents from scratch by editing, merging or combining other Windows documents into a PDF file. Its core functionality is quite similar to that of Adobe Acrobat, but it is priced at a point that makes it accessible for everyone, including individual users at home, or small companies. The type of outputted PDF files created are vector files, which means that they make use of actual text characters rather than just graphical representations (raster files). That format of PDF file can save you and your colleagues significant time in finding information that you need. Plus, despite its product name, it allows you to use the same functionality to create files in different formats: you can also create TIFF, JPEG, Windows BMP images, and placeable Enhanced Metafile (EMF) files. For combining multiple files into a new PDF document, there’s nothing faster and that, combined with its lower cost to your company, makes it the smart choice.

Use one conversion solution that works for a number of formats.

Raster Image Printer

  • Provides the flexibility to use the format you need at any given time. Some users and companies know that they need to start using digital documentation, or move further towards that direction, but aren’t exactly sure what file format they’ll be using in the future. Other organizations require the flexibility to convert documents to a range of different formats.
    In either case, Raster Image Printer serves as the ideal solution. On its own, it can replace several tools. Whether you need to convert to TIFF, convert to PDF or convert to JPEG, Raster Image Printer can do it fast and efficiently – freeing up your employees or colleagues’ time and resources.

For maximum efficiency, you can completely automate the process.

Document Conversion Service

  • Automated batch document conversion: What could be more efficient than a solution that converts files in the background, 24/7? PEERNET’s Document Conversion Service is the ideal way to achieve this.
    Suitable for organizations of any size that have a need for ongoing file conversion, but commonly utilized by companies that are large in scale, Document Conversion Service is primarily an enterprise batch file converter that is trusted and relied upon by companies around the world. If you have a large amount of files that need regular conversion, Document Conversion Service truly makes your company’s operations as efficient as possible – the smartest and quickest way to get a handle on your file conversion needs.

Get Your Company Working Smarter and Faster

Working smarter at the office can give you the narrow edge you need to beat out the competition. The gap between companies is often narrow, so don’t let document conversion drag you down – use PEERNET products to help your company thrive.

Still not certain which PEERNET offering will most help your company’s productivity? Please take a few minutes to watch the short video below, which should help sum it up for you.

And if you still need a hand to get your productivity on track, please feel free to contact us. We’ll help you out by letting you know which product is really right for you.


PDF or TIFF – Which One is Better for Your Company?

Whether you work on your own, or as part of a medium or even very large, enterprise company, you probably have an ongoing need to maintain digital document records. For that purpose, two of the best formats are PDF (portable document format) and TIFF (tagged image file format). Both are widely-used throughout the business world, and both have their advantages and drawbacks.

In this post, we’ll compare the two file formats to examine which might be the best fit for your needs. Later on, we’ll suggest a few file conversion software solutions that make creating PDFs or creating TIFFs easy, and that can scale nicely to your requirements.

Advantages of Each File Type

File Quality: Both formats are capable of producing high-quality replications of original documents. TIFF was originally designed as a standard format for scanned documents, and it is a lossless format – meaning data in the original file is not lost when it is saved as a TIFF. This ensures a high quality output each time. TIFF does have some compression options available but generally, the outputted file will remain very high quality.


PDF, on the other hand, can run a wider range of document quality, depending on the user’s requirements. It is capable of maintaining extremely high quality (particularly the vector PDF formats), indistinguishable to the human eye. Conversely, the user can also adjust settings to create a much lower-quality PDF document, if there is a need to keep file sizes smaller. Overall, the advantage would go to TIFF, but PDF gives you the added flexibility to easily adjust quality as needed.

File Size: Generally speaking, the higher the quality of a file, the more storage space it will take up. In this category, PDF has the advantage. For all their benefits, outputted TIFF image files are often quite large in size. For smaller organizations or personal users with limited resources this could be somewhat problematic in the long run. If you or your organization has either (a) limited digital document storage space and resources or (b) a massive amount of digital documentation, then PDF could be the right format for you. A lower file size has not only the advantage of a reduced need for storage capacity, but also makes the files easier and more practical to share among clients and colleagues.

Document Security: If maintaining the security of your documents, and potentially the privacy of your customer/clients’ sensitive data, is a priority, then the best course of action is establishing a comprehensive IT security protocol. That includes processes, procedures, and software to keep your documents safe. But beyond that main line of defense, both PDF and TIFF offer some good security features that can provide an added layer of protection.

First, we’ll look at TIFF. The files cannot be embedded with links or other data such as malware, and malicious links are a big tool that hackers use in their arsenal of tricks. The high-quality output of the files also makes TIFF files difficult to edit convincingly, which is another mark in their favour.

PDF files, on the other hand, can be protected via password to prevent prying eyes from reading your documents without the password. Some software also allows the creator to specify certain permissions.

Depending on the specific use of these files and documents within your organization, you may find that either set of security features is more beneficial.

Multimedia Elements: TIFF is a pure image format, and as mentioned, elements like clickable hyperlinks cannot be embedded within the file. While this is a plus from the document security standpoint, it means that TIFF is not particularly well-suited as a multimedia format. PDF, on the other hand, allows you to make extensive use of crawlable text, clickable links and other elements. That makes it a good fit if you want to provide a document that prints out identically each time, but contains additional functionality when viewed on a computer. One thing to keep in mind, however, is that you’ll need to ensure that the image quality is high enough within the PDFs to be printed clearly on a physical piece of paper. With TIFF, you can generally rest easy that the quality is more than high enough to be printed clearly. For this reason (its high-resolution output), TIFF is generally preferred as the image format of choice for the publishing profession.

Searchability: Both formats have their plusses and minuses, and if you have a regular need to search and retrieve documents once they are converted, this is something to keep in mind. The first thing to know is that when we speak of PDFs, we’re actually talking about two different, main types of portable document format files. The first is a raster file, in which all information on page is rendered as an image. This means that any text on the page is not actually read by the computer as text, rather, a graphical image (i.e. you can’t drag your cursor over individual passages, can’t copy and paste the specific text, etc.) TIFF, being a pure image format, renders text in the same manner, so you would need to perform an optical character recognition (OCR) process on the file to convert that image into crawlable, searchable text. On the other hand, there are vector PDFs. In vector PDFs, text is rendered as clickable and crawlable. So if you are looking for a specific piece of information within a vector PDF file, you can just do a ‘Find’ command (ctrl + f in Windows), enter your search query, and it should find that exact text.

In terms of finding those documents in the first place, PDF files allow meta data to be embedded directly within the file, which can help make file sorting and retrieval an easier process. Large-scale organizations making use of TIFF for document storage and retrieval will generally have some sort of database to index the information contained in each TIFF file.

Cross-platform support: A big part of the success of both file formats is their widespread support and usage. Both formats are widely-used and supported on all major devices and operating systems – Windows, Mac, Linux and mobile platforms. This makes both formats a great choice if your employees are working remotely, or if you’re sharing files with a customer or client.

Annotation and document markup: If your company makes use of documents that require notes, annotations, highlights and the like, then PDF is the best option (you can utilize software like PEERNET’s PDF Creator Plus for these sorts of features.)

How to Convert to PDF or TIFF?

Now that you understand the benefits, drawbacks, similarities and differences between these two popular file formats, we’ll take a brief look at the best way to create these files within your own organization.

Online File Conversion

If you are a personal user or part of a small business and would prefer not to install any software on your computer(s), you can consider the use of an online file converter like PEERNET’s It’s an easy and convenient way to create PDF files or create TIFF files on the fly. Membership packages start as low as $1 per month. If you require more conversions, there are flexible packages to fit your level of conversion needs. One of the main benefits of ConvertMyFiles is its flexibility: the site allows you to convert an enormous variety of different filetypes to your preferred PDF or TIFF format, and your files are outputted with no watermark or identifying information on them (unlike some other file conversion websites out there).

Image Printers

PEERNET’s line of image printers makes creating TIFF files and creating JPEG files very easy. These solutions include TIFF Image Printer, PDF Image Printer, and Raster Image Printer (which combines the functionality of the first two into one package.)

Once installed, the image printers basically function as virtual printers, a.k.a. print drivers. So when a user goes to print a document in the usual manner, there is the option to simply “print to PDF” or “print to TIFF”.

This makes it an extremely useful solution to address your need for an easy, on-demand TIFF or PDF creation tool within your company. These image printers seamlessly integrate into your existing operating systems in place within your organization. That integration can save you significant time and resources within your company: there is little training involved, because if a user is capable of printing an ordinary document, they are now capable of easily converting files. The other way that image printers save your company resources is that they are capable of handling any Windows file that you can open and print into TIFF or PDF. So a solution such as Raster Image Printer can save you the trouble of employing multiple different pieces of software.

Ongoing, automated file conversion

Some organizations have a need for ongoing file conversion. This sort of automated conversion requirement is often seen within enterprise-level organizations, and institutions within fields like the medical profession, legal firms or financial services. For this level of requirements, the best solution is to batch convert documents on an ongoing basis; this is what PEERNET’s Document Conversion Service (DCS) is designed for.

DCS is purpose-built from the ground up to save organizations huge amounts of time and resources; rather than converting files to the required format as-needed, the work is done automatically, in the background on an ongoing basis. Document Conversion Service boasts a rich and robust set of features for advanced users to customize the outputted, converted TIFF files or PDF files. Large and prestigious organizations around the world entrust DCS for their PDF and TIFF creation needs.

Start Utilizing PDF or TIFF today

In the end, there is no overall superior file format between PDF or TIFF; both are extremely useful for corporate digital documentation systems. The best format to utilize in your company will very much depend on your particular needs. If you need some more information to decide which format is best for your organization, please contact us and we’ll be happy to point you in the right direction.

Additionally, if you’re unclear about which professional file conversion software solution fits your requirements most closely, please watch the short 2 minute video below.

Convert to JPEG

Converting to JPEG

If you’ve used a computer in the last 20 years, you are surely familiar with the JPEG file format. It is the preeminent and, most likely, the most commonly used image format in personal computing today. Note that in some cases, the file format extension is denoted as JPG rather than JPEG, but it all refers to the same format. JPEG was first developed in 1986 and has proved to be an ideal for many applications, even some 30 years later.

Convert to JPEG

Much of the success of the JPEG format can be chalked up to its versatility. It has the ability to be used in a variety of manners, across all devices and operating systems. Here are some of the major benefits of using the format.

  • It offers lossy compression. What this means, in simple terms, is that it can compress large image files down to smaller file sizes by compressing the image and lowering the quality of it.
  • These smaller file sizes make the images more practical, and quicker, to use in a variety of ways – sharing images, posting them on websites, or saving them to your computer.
  • That being said, JPEG strikes a nice balance between quality and usability. Generally, files are higher quality and able to display a greater variety of colours than formats like bitmap or GIF; but they also maintain a smaller file size than an image format such as TIFF. The higher the quality of your outputted file, the higher the file size, but in many applications (such as web graphics), a lower quality file will be indistinguishable to the naked eye while taking less time to load for the user.
  • It is generally the standard format that digital cameras will shoot photos in (although most also have the option to shoot in RAW, which are extremely large files.)
  • The format is so widely-used that it’s likely to remain a standard file format for generations to come, even as devices change and technology continues to advance.

Why Convert to JPEG?

Your reasons for converting a file to JPEG could be varied and as mentioned, there is no shortage of file conversion products out there. Here are some common motivations for doing so with two of the file formats that are highly utilized in today’s corporate environment.

  • PDF to JPEG: If you have PDF documents that you wish to share on your website, you’re certainly welcome to do so; in fact, here is a guide on optimizing your PDFs for SEO (search engine optimization.) However, if it’s not a multi-page document, a JPEG image may be a more user friendly solution.
  • TIFF to JPEG: The TIFF file format has several advantages and is great for certain situations and applications. One of its main drawbacks, however, can be the size of the files. With JPEG, you can retain good image quality with much smaller file sizes, making them ideal for sharing through email, or on your company’s website, for example.

How to Convert to JPEG

There are a variety of options for JPEG conversion, ranging from options that are ideal for single users at home to enterprise document conversion solutions that are geared towards large organizations. Here’s a look at a few of the solutions available from PEERNET that can help you convert to JPEG.

Online File Converter:

If you are an individual user or part of a small business, you might be interested in using an online file conversion website to create JPEG files. The advantages of using an online file converter is that there is no software to install, and it can be quite a logical choice from a cost-perspective.

PEERNET’s offers a wide range of document conversion types, including conversion to JPEG. The website gives you the ability to convert to and from a huge range of Windows formats to JPEG, including other commonly-seen Windows formats, like TIFF to JPEG, GIF, .BMP, .PNG, and more.

There are a lot of online file conversion options available on the internet these days, and the question of which one you will use for JPEG conversion comes down to a number of factors, and what you or your organization’s priorities are. Here is a rundown of the factors that play in the favor of ConvertMyFiles:

  • The flexibility of different packages to meet your needs: offers four different membership packages, ranging from our copper package (which is $1/month and allows up to 10 conversions per week of JPEG or other types of files), up to our gold package (which allows for file uploads of up to 200 megabytes, and 300 individual conversions per month.)
  • The peace-of-mind of a trusted site: ConvertMyFiles is backed by PEERNET, a trusted organization with extensive experience in serving file conversion customers, from individual users up to large enterprise-scale organizations. You can trust that when you upload JPEG files for conversion, they are being treated securely.
  • The professionalism of the outputted files containing no watermark – many of the free conversion sites will imprint their moniker on your outputted files.

Raster Image Printer

If you’re looking for something with some more customization features, and which is targeted towards individuals or organizations who have more of a regular need to for on-demand file conversion, consider making use of our Raster Image Printer. It is built as essentially a virtual printer, so that users can easily convert documents into JPEG, TIFF or PDF formats, in the same manner as printing a document.

In addition to the ease-of-use that entails, Raster Image Printer is also highly versatile, as it is able to convert any printable Windows document into the formats mentioned above.

Here is a quick look at some of the important features that make Raster Image Printer an excellent choice if you need to convert to JPEG:

  • Built to work on Windows 10 (in addition to earlier versions of Windows.)
  • The ability to create settings profiles – so you can use pre-specified conversion and output settings for your documents, or, specify them for each conversion.
  • Compression settings: take control over the quality and file size of your outputted JPEG file in order to create files at the ideal intersection of file quality and file size, for your needs.
  • Full control of page and image processing, including: auto-rotation, cropping, brightness, margins, and image resolution, and others.
  • Many more features for advanced users.

Raster Image Printer offers the ideal combination between ease-of-use, features, and price. The ability to work with popular formats PDF and TIFF in addition to JPEG make it a popular file conversion solution.

Document Conversion Service

For larger-scale enterprise level organizations with a need for ongoing file conversion, Document Conversion Service is an industry-leading option. It offers conversion to JPEG in addition to conversion to PDF, TIFF and other vital, commonly-used formats in larger organizations, or those that deal with a lot of digital documentation.

Here are a few of the main benefits of utilizing DCS for JPEG file conversion:

  • Document Conversion Service offers a robust feature set that makes it well-suited for companies that require an automated, batch file conversion solution.
  • It allows organizations to constantly convert files in the background, 24/7 – operating as a true Windows service.
  • As with Raster Image Printer, there are a great deal of document/file customization options available to the user.
  • DCS is capable of handling not only common and general filetypes such as Excel files, Word files, and Outlook, but also more industry-specific types – offering support for specialized formats like postscript file conversion, AutoCAD conversion and Design Review Drawing conversions, among others.
  • It allows advanced functionality for IT departments and power users, such as workflow integration for enterprise organizations, command line tools, and an unmatched scalability in the marketplace.

Recap: the Benefits of PEERNET products for JPEG file conversion

  • Consistent conversion, so you know exactly what you’re getting in an outputted file.
  • Ease of use, combined with powerful features, so that basic users can do what they need to, and advanced users can take total control over their files.
  • Support for a wide range of file conversion types.
  • The professionalism of knowing that your converted files will come out looking great, each and every time, with no watermarks or other extraneous visual elements.
  • The security of making use of one common platform/software solution for your file conversions.
  • Ongoing assistance, technical support and a wide range of how-to guides and FAQs if your particular questions are out of the ordinary.

Converting from JPEG to other formats

In the event that you need to convert files from JPEG, into other formats, PEERNET has you covered there as well. Click on the individual conversion to see a listing of the best options for your requirements.

JPEG Conversion for Companies

Do you need a solution within your organization that allows your employees to convert to JPEG, but still aren’t quite sure which direction to go, or what level of software solution you require? We’re here to help you. First, we recommend that you take a couple minutes to watch the video below in order to better understand the offerings that our line of file conversion products can offer you:

If you still need a helping hand, feel free to reach out and contact us. Our friendly and knowledgeable team will be more than happy to point you towards the solution you need.