Convert to PDF: The Power of On-Premise PDF Creation
Understanding why, when, and how to convert to PDF is an essential skill set in today’s digital world. PDF is a document format that is viewable on almost any device and always looks the same. This flexibility has made PDF the de facto standard for many industries. This includes legal, finance, health care, government, and many more. If you need to submit a form or share a document, chances are you need it as a PDF. Keep reading to learn why PDF files are so popular and how our on-premises PDF conversion tools for creating, merging, and batch converting to PDF can work for you.
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Common Convert to PDF Operations
The common type of conversions that transform files to PDF.
- Convert file to pdf
- Convert jpeg to pdf
- Convert jpg to pdf
- Convert tiff to pdf
- Convert word to pdf
- Convert excel to pdf
- Convert doc to pdf
History of PDF
PDF stands for Portable Document Format. Created by Adobe in 1993, the goal was to create a file format that looked the same when viewed on different operating systems and devices. In those days, this meant a file you could view on Windows, Unix/Linux, or MacOS computers and mainframes. Today, it means a file that looks the same when viewed on a computer, tablet, or smartphone, whether Windows, Mac, Unix, iOS, or Android.
Benefits When You Convert to PDF
In addition to universal compatibility, here are a few benefits of converting your documents to PDF.
- Professional Presentation – Using PDF presents your contracts, reports, and other files as polished, professional documents that look consistent no matter where your clients or colleagues view them.
- File Security and Digital Signing – Safely share sensitive and confidential documents using the security options offered by PDF to protect your data. Passwords, permission settings, and encryption protect your data and prevent editing, copying, and printing. Popular tools Adobe Sign and DocuSign require documents as PDFs to digitally sign them.
- Smaller File Size – Image-heavy reports and presentations are often more compact when converted to PDF. PDF’s efficient image compression results in smaller files that are easier to email, share, and archive your documents.
- Document Archiving – PDF files look and print the same everywhere and are viewable on any platform or device. This makes them ideal for long-term document archiving and content management systems. PDF/A is an optimized version of a PDF file for archiving and long-term storage. A PDF/A document includes all fonts and images in the file. It follows specific standards to ensure the document’s appearance and integrity over time.
Why Convert to PDF with PEERNET PDF Solutions
All PEERNET’s convert to PDF solutions are on-premise solutions that run on your computers and hardware. Despite the increased popularity of cloud-based convert to PDF solutions, on-premise solutions are still viable options for any business with data security or compliance requirements.
Your organization’s needs, security requirements, and operational capabilities will influence your choice between on-premise or cloud-based solutions for converting to PDF. Here are some key points to help you make that decision.
Data Control and Security
An on-premise solution gives you complete control over your files and where and how you store them. You can customize everything to meet your requirements, including file access, security protocols, and backups. Industries such as healthcare, insurance, and finance require on-premise storage to comply with regulations. Keeping your data in-house mitigates the risk of data breaches with third-party cloud PDF converters.
Meeting Regulatory Standards
Healthcare, finance, and other industries have strict requirements regarding where, how, and how much data is stored. They may also require that data be stored within a geographic location. The goal is to ensure sensitive information is protected while also enabling the flow of data to authorized recipients. Two common regulatory standards that often need to be followed are the Health Insurance Portability and Accountability Act (HIPAA) in the United States and the General Data Protection Regulation (GDPR) in the European Union. With an on-premises conversion and storage solution, you have complete control over your data, ensuring compliance.
Offline Access and Controllable Downtime
Cloud-based PDF converter services rely on having a stable internet connection. While not common, the number of day-long or more nationwide internet outages experienced by Microsoft, AT&T, Bell, or Rogers can be a consideration when deciding between a cloud or on-premises solution. On-premises solutions provide uninterrupted access to your files from a big city center to an area with limited data access.
An on-premises system also gives you control over scheduled downtime to perform maintenance, updates, and upgrades at your convenience. You control the maintenance schedule and manage your downtime.
Up-Front Versus On-Going Costs
Lower upfront costs and reduced need for infrastructure and IT personnel can make cloud-based PDF converters attractive at first glance. Over time, however, increased file conversion needs, changes in data transfer costs, subscription fees, and usage-based conversion pricing can cause that initial attractive price to skyrocket.
Despite its higher initial cost for hardware and setup, on-premises storage and conversion can offer cost savings for organizations with large-scale data conversion and storage needs. You control the software you install, access to your data, and how and where you store it.
PEERNET’s Convert to PDF Solutions
Our on-premises solutions range from user-oriented desktop products and mid-range solutions that can be customized to your specific needs to enterprise-level batch conversion services for large-scale convert to PDF requirements.
Convert to PDF and Merge PDF with PDF Creator Plus
When you need to convert any document to PDF and merge PDF files, our PDF Creator Plus solution is your answer. Designed for individual users and their daily needs to convert to PDF, it offers streamlined PDF creation on your local desktop.
- Create new PDF files by printing from any app to the PDF Creator Plus printer. Keep printing to gather all your pages for the final PDF.
- Drag and drop PDF files onto the PDF Creator Plus app to quickly merge multiple PDF files. Drag and drop to seamlessly combine PDF files with pages from other documents.
- Use the powerful page management features to reorder, rotate, copy, add, and delete pages in the page thumbnail view.
- Add shapes, text, and images to any page before finalizing your PDF.
Convert to PDF with PDF Image Printer
If you need to integrate PDF conversion into your business workflow, our PDF Image Printer does just that. This powerful solution creates PDF files from any file you can print. Keep printing to append multiple files into a single PDF. Perfect for daily data capture when you need to create PDF files on the fly, with the power to be used behind the scenes in web services and other workflows.
- Run custom scripts, commands, and other programs upon PDF creation to seamlessly integrate with document management processes.
- Create searchable PDF documents from images or scanned PDFs with convenient OCR features.
- Ensure consistency and efficiency by installing the printer with preconfigured settings for all users.
- Use our Conversion API to add PDF conversion into custom applications, web services, and workflow processes. Tailor the PDF conversion to meet your specific requirements.
Batch Convert to PDF with Document Conversion Service
You are faced with the challenge of converting hundreds, thousands, or even more documents to PDF – what do you do? Where do you start?
Your first step is choosing the correct solution. You want a high-volume, multi-threaded, scalable batch conversion solution like our Document Conversion Service. Equally capable of handling one-time migration of a large volume of existing files, daily file conversion demands to convert to PDF, and scaling to meet your needs as your document volume grows.
- With the included hot folder (drop or watch folder) service, convert to PDF with little or no configuration needed. Drop the documents into the folder for automatic PDF conversion. Create multiple drop folders for different file types, departments, user groups, or whatever you need for your workflow.
- Use our command line tools or .NET API to integrate PDF conversion into existing or new systems, web services, and scheduled tasks.
- Create the exact file you need with our customizable conversion settings. There are settings for file compression, image quality, color, PDF security features for encryption and password, and much more.
- This on-premises solution gives you control over your files – where they are stored, how they are converted, and where to send the final file. The software is installed and maintained on your servers, giving you complete control over your data.
Conclusion
Unlock the power of PDF conversion with our on-premises tools. Convert, merge, and batch convert to PDF – whatever your needs, we have a solution for you.
Each of the three software solutions discussed fulfills a different purpose, from basic PDF conversion and PDF merging and manipulating to large-scale unattended batch conversion to PDF. Enhanced data security, industry compliance, and complete workflow control and integration are but a few of the advantages of our on-premises tools.
Choosing the right tool for the task provides the reliability and flexibility to ensure your PDF conversion needs are met now and in the future.
