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clustering

High Volume Document Conversion with Clustering and Failover

clustering

If you are looking for a high volume document conversion solution with clustering support, we’ve got some great news with the latest version of our Document Conversion Service software. Meanwhile, if you’re not sure if you need this feature, read on for some info on what clustering support is, and why your organization might need it.

The amount of digital data that is being stored has grown exponentially over the last decade and continues to increase with every passing year. Many businesses are going paperless, storing their critical files in local archive systems or moving them to cloud storage solutions. These files can be Adobe PDF documents, email messages, images, Word documents, Excel spreadsheets or any of a myriad of other file types used to share information in our increasingly connected world.

Many companies archive all of this data to a common format to make it easily accessible for current and historical access. This can lead to thousands, or even tens of thousands of email messages, documents and other files to be converted each day. To convert this amount of files a document conversion solution that is highly available and allows for continuous uptime is required. This is where clustering support comes into play.

Overview of a Cluster

What is clustering?

In the computing world, a cluster is a group of computers that work in tandem, doing the same task on a shared set of data. This spreads the work out across each computer, or node, in the cluster and allows for load balancing and failover protection.

Configuring higher-powered computers in the cluster to perform more of the conversions spreads the work out, keeping each computer busy, but not overloaded.

With multiple computers running, the need to take one computer offline for maintenance will have minimal impact, as the other nodes will continue to convert files from the central location.

We are happy to announce that the newest version of Document Conversion Service now includes clustering support with its included Watch Folder service.

Do I Need Clustering?

While advantageous, clustering is not the correct approach for everyone. It is best suited for dealing with situations with large numbers of files to be converted. If you have a small daily volume of files, it may not be necessary.

It is a good choice when you have any of the following scenarios:

  • You need to be able to convert a certain number of files every day.
  • You have to convert an existing, very large, collection of data by a certain timeframe.
  • You need 100% uptime on your conversion ability.
  • Your desired user experience requires that you can create the converted file in a certain amount of time.

These are just a few examples of some common conversion requirements that will benefit from using a clustered approach to document conversion.

Many Hands Make Light Work

When dealing with large volumes of files to be converted, clustering is an easy, cost effective way to increase the number of documents you can convert in a given timeframe.

A classic case of many hands making light work, it is actually faster to have two or more clustered computers processing against the same document collection than to convert that same collection using a single, more powerful, computer running full throttle.

While it seems like the performance might be a one-to-one match, running a powerful computer at its maximum actually slows down the processing. Not only is the computer busy converting documents, it is also running the operating system and any other background tasks. When pushed to its maximum processing capacity, the time spent switching between all of these tasks and making sure each gets an equal time slice slows the performance of the machine.

Running two less powerful computers below capacity gives each computer the breathing room to perform the necessary background tasks without affecting the speed of the conversions performed on each computer.

Always Have a Backup

As much as we wish otherwise, there will always be times when a computer will need taken offline for maintenance. This could be scheduled maintenance or system upgrades, or a restart needed due to unexpected behaviour from software on the server.

In a non-clustered environment, having to perform maintenance or reboot the computer causes backups and delays in the file conversion performed by that computer. In a clustered environment, performing maintenance on one computer in the cluster does not affect the others. They will continue to convert files while the other computer is fixed.

The nature of clustered conversion is such that it also provides an inherent level of high availability to your system. For a system that must have 100% uptime this approach allows for the loss of one or more computers in the cluster while still providing an acceptable level of service, albeit at a possibly slower rate.

Balancing the Load

Clustering allows you to distribute the document conversion out across multiple computers to provide better overall performance. To make the most out of each computer in your cluster, it is also important to be able to load-balance the amount of documents converted by each computer.

Performing document conversion can be a CPU intensive task. The ability to fine-tune each computer in the cluster to work at its peak performance so that it is busy, but not overloaded, is critical to a stable system.

Each computer’s optimum performance depends on the amount of RAM, the CPU and the numbers of cores it has. Also part of the equation are other services and programs also running on that computer as they, too, take a slice of the performance pie, reducing what remains for conversion.

The true power of a clustered approach for document conversion becomes apparent when using a collection of computers of varying levels of processing power. Having the ability to tailor the work performed by each computer to match its individual specifications allows you to use what you have to get the work done and provides you with a flexible and scalable conversion system.

Clustering and Failover with PEERNET Document Conversion Service

PEERNET’s popular Document Conversion Service now includes clustering and failover support built in to the included Watch Folder tool. Designed from the start with large volume batch conversion in mind, DCS supports converting files from PDF, Office documents and other common formats to PDF, TIFF, JPEG and other image storage types.

Commonly used in the medical, insurance and legal industries, Document Conversion Service and the Watch Folder tool run in the background 24/7 and require minimal active monitoring once setup is complete.

The new clustering and failover ability allows you to direct multiple computers running DCS at a single shared location containing the files to be converted. This can be an existing mass collection of files, or a drop location that periodically receives collections of files to be converted. Each computer will independently convert files from the shared location, increasing conversion speed and allowing for high-availability and failover support.

If you would like to learn more about Document Conversion Service and clustering, or any of its other features, and how we can help you with your conversion needs, we’re happy to help out. Simply contact us with your organization and your requirements and we’ll get back to you shortly.

If you prefer a more hands-on approach, you can request a trial of Document Conversion Service to install and investigate at your leisure. The following articles below will help you get started, and our technical team is always available to answer any questions you may have.

pdf-or-tiff

Converting Microsoft Office Files to PDF or TIFF: What are the Easiest Solutions?

Microsoft Office is among the most widely-used suite of office products in the modern corporate environment. Microsoft Word, for word processing, and Excel for spreadsheets, in particular, are indispensable. Sometimes though, it’s necessary to convert these Microsoft Office files to another format. The reasons for not wanting to send clients or colleagues documents created by these programs  can be varied, including:

  • Compatibility issues: Though many people have Microsoft Office on their computers, many others do not. This is particularly the case with mobile devices, where adoption of the Microsoft Office suite of products is significantly lower than on traditional desktop computers.
  • Different versions: Because Office has been established for so long in the marketplace, different people have different versions of the software, which can lead to all sorts of issues, particularly relating to the next point…
  • Formatting Issues: Even if the user who receives the file has Microsoft Word on their computer, there’s no guarantee that the document will appear the same on the recipient’s computer or device as it looks on the sender’s.

pdf-or-tiff

Those are just a few of the potential issues you can run into with sharing Microsoft Office documents. Those shortcomings can be addressed with converting your files to one of two popular formats that are widely used in the business world: PDF or TIFF.

A quick overview: Why are PDF and TIFF preferable?

The PDF (portable document format) and TIFF (Tagged Image File Format) filetypes share one major element in common: the document formatting appears the same to everybody, regardless of which device, computer or operating system it is viewed on. This makes these formats ideal for sharing – giving you, as the sender, the comfort of knowing that your document will be viewed exactly as you intended it to be.

This is because they are saved as raster files. That means that the outputted file is actually made up of rendered images, rather than individual text characters. That allows the outputted file – actually an image – to display exactly the same, whether it’s on a phone, a tablet, a computer, or even on a printed-out page.

(To be clear, there is another type of PDF file that does not output in raster, but rather vector. See details below on PDF Creator Plus if you have this requirement.)

Converting Word and Excel files to TIFF & PDF:

To convert Microsoft office files (including Word, Excel, Powerpoint and others) to TIFF and/or PDF, PEERNET offers a number of options that you may find useful, depending on your precise requirements and the resources of your company. These products offer support for all Microsoft Office file formats for conversion, including: Microsoft Excel (*.xls, *.xlsx, *.xlsm, *.xls, *.xlt, *.xltx, *.xltm, *.xlsb);  PowerPoint (*ppt, *.pptx, *.pptm); Microsoft Outlook (*.oft, *.msg, *.vcf, *.vcs, *.ics); Microsoft Word(*.doc, *.docx, *.docm, *.dot, *.dotx, *.dotm ), as well as generic filetypes that are readable in Office products, such as Rich-Text files(*.rtf), text files(*.txt, *.log, *.xml) and web files(*.htm, *.html, *.mht).

ConvertMyFiles.com

Converts Microsoft Office files to PDF, TIFF and more

This is an online file converter, ideal for those who have  a fairly limited requirement for file conversion, but would like to keep their options and flexibility open. Using an online file converter means that there’s actually no software to download and install. This, combined with its flexibility to support myriad file types, which is another appealing aspect for many users.

There are many online file converters out there, but ConvertMyFiles.com is able to set itself apart in a few distinct ways:

  • A user-friendly interface, designed to make submitting and converting files and documents as easy as possible.
  • Best-in-class features for online PDF creation: embedded fonts (searchable and selectable text), vector graphics and where possible hyperlinks and bookmarks.
  • A fully-responsive web design to make conversion easy on any device.
  • No watermarks on your document, ensuring the highest level of professionalism and consistency.
  • The ability to combine multiple files to a PDF file.
  • A variety of output settings, allowing you to customize your outputted document to find the right balance between quality and file size.
  • The peace-of-mind of uploading your files to a site that is run by a trusted, well-established company like PEERNET.

Using an online file converter is a great solution for individual users, or small organizations that have a limited, but regular need for file conversion, and are looking to keep costs as low as possible.

TIFF Image Printer

Converts Microsoft Office files to TIFF

This piece of software essentially functions as a virtual printer, or print driver. Its functionality could not be quicker or simpler. The TIFF Image Printer uses your Windows’ existing “Print document” functionality to create new outputted TIFF files.

While its functionality is rather simple, its set of features is actually quite substantial:

  • Probably the fastest and easiest way to convert Microsoft Office documents to TIFF
  • Control over the output settings of the document
  • Support for automation and custom naming
  • Ability to adjust outputted dots per inch, from 50 to 1200 – wide variation in quality available
  • Ability to perform image adjustments such as resizing, image rotation, cropping, trimming and more
  • Significant compression settings for your TIFF documents
  • Ability to add header and footer endorsements
  • Support for custom paper sizes
  • Version 11.0 is supported on all Windows platforms dating back to Windows XP.

PDF Image Printer

Converts Microsoft Office files to PDF

If you have a need to convert files to PDF, then our PDF Image Printer offers a nearly identical solution as TIFF Image Printer – except that it offers much of the same functionality, tailored towards PDF conversions.

In addition to the benefits offered above, a few of the top features of PDF Image Printer include:

  • Converts to high quality, small size PDFs.
  • Creates secure non-searchable, non-editable, PDF/A-1B compliant PDF files.
  • Supports password protection & 40-bit or 128-bit encryption, and permission levels to restrict access to document contents

Raster Image Printer

Finally, if you need a straightforward solution that gives you the ability to regularly convert Microsoft Office files to either PDF or TIFF, you may want to consider using Raster Image Printer. It combines the functionality of both PDF Image Printer and TIFF Image Printer into one convenient package. The main advantage of using this is that it gives you the functionality and flexibility to convert your Microsoft Office files into either of those prominent formats.

Other Options for Office to PDF or TIFF

For individuals or organizations with a need for more regular conversion of Microsoft Office files – or more powerful conversion features – there are a number of other options available as well.

Here is a brief rundown:

  • PDF Creator Plus – offers much of the same functionality as Adobe Acrobat, but at a more cost-effective price point. PDF Creator Plus allows you to combine, edit and merge all types of printable Windows documents (including Microsoft Office, of course), into an outputted PDF file. This is a standalone piece of software, in contrast to the Image Printers we’ve noted so far. With that comes plenty of annotation tools, customization options, and advanced features for power users. These files are vector files in contrast to the other options we’ve discussed in this post, which output into raster files. The advantage of vector files is that you can search for text in them, in the same way that you would in a Word document. This may prove beneficial for document searchability and discovery.
    As an added bonus, PDF Creator Plus has a Microsoft Word add-in built right in. This allows you to create PDF documents from Microsoft Word with your headings, outlines and hyperlinks intact by using the Save As PDF 7.0 Word Add-In included with the product.
  • Document Conversion Service – For organizations with a need for a high-volume document conversion program in order to change a large amount of Microsoft Office files into PDF or TIFF, PEERNET’s Document Conversion Service is the ideal file conversion solution. It runs 24/7 in the background, and allows for automated, batch file conversion, which can save your organization an incredible amount of time, money and resources over the long haul. It also offers a wide array of advanced features for IT departments and power users, to optimize the efficiency of your document conversion protocol.

For Converting Office Files to PDF or TIFF, We Have You Covered

Whether you need a solution for Word to PDF, Excel to TIFF, or any conversion in between, PEERNET has a product that can fit your needs. For further information, and to clear up what product might be right for you, please take just a couple of minutes to watch the video below.

And of course, if you have any further questions, or need any guidance in choosing the right Office to PDF or Office to TIFF solution, we are always here to help. Simply contact us and we will get back to you to help you find the product that’s right for your needs.

file conversion solutions

The Best File Formats for the Modern Office

Today’s corporate environment is changing quickly, driven by new technology. To stay up-to-date, companies should be utilizing the latest in digital technology so that productivity does not suffer in comparison to its competitors.

Using digital documentation, in favor of the old paper-based methods of record keeping, offers a huge range of benefits to your company, going forward. Any successful use of digital documentation will largely be built on a solid foundation of using the right file formats.

modern file formats at the office

For most organizations, we recommend one of two formats for digital records: Either PDF (portable document format) or TIFF (Tagged image file format.) These file types are used around the world by organizations large and small, and by companies who have a need for reliability, dependability and ease-of-use in their company’s documents and records.

Let’s take a look at the advantages of using the right file formats; how they can help you become a more productive and efficient workplace; and some of the best file converter software solutions to help your company stay up-to-date.

The right file formats make it easier to work from anywhere

Today’s workplace is shifting to a more fluid, digital experience where the presence of a physical location is of minimal importance. The traditional norms of being present during certain hours at a certain place are starting to fall by the wayside. New devices and greater connectivity allows today’s younger workforce to work from anywhere – whether that’s in the office, on the road, or at home.

To facilitate this newer mode of collaborative working, digitizing your customer records is definitely the way to go. Digital record keeping allows your employees to access important records and files from anywhere. Rather than being reliant on antiquated methods (such as mailing, filing, etc.), utilizing formats like PDF and TIFF suddenly make it possible for your employees to detach themselves from the requirement of a physical office space, and plug into greater connectivity.

The right file formats help reduce the need for a large physical office /potentially can cut down on administrative work

Opening up the ability to work from anywhere allows for other potential opportunities to cut costs around the office. To start with, taking up less physical space with filing systems, cabinets and the like, can potentially allow you to cut down on office space.

Additionally, moving more of your files to digital form can actually allow you to re-allocate staff to the core objectives of your business. Rather than having them spending their time filing and sorting, they can be oriented towards tasks that serve the most important aspects of your revenue-generating operations. These transitions are fostered by making use of file formats like PDF and TIFF that allow a smooth transition towards a more paperless and digital office.

PDF and TIFF visible the same on all device sizes

With the proliferation of different devices, operating systems and screen sizes, document management from one system to the next has the potential to be problematic. When sharing documents from, say, a computer to a smartphone, you want to ensure that the documents display the same way. Beyond that, you also want to make sure that the format is actually viewable on all devices.

Let’s take a Microsoft Word file as an example; one of the most commonly-used file types in the modern corporate world. There can potentially be several issues that arise with these types of files. First, a file that’s saved in the format of .DOC or .DOCX generally requires that the end user have the Word software installed on their device to view it – and it’s fair to say that most people don’t have Microsoft Office installed on their smart phones (very few would even have it on their tablets). So right off the bat, you can run into issues there. Beyond that, even if the end user does have Word or another word processing program that’s capable of viewing the file, it’s not certain that the formatting will be maintained from one screen to the next. That could make you look highly unprofessional in the eyes of clients, or cause confusion amongst your colleagues. For those and reasons and more, sending documents in a format that maintains its consistency is a must, and PDF and TIFF are the ideal formats to make sure that happens.

It creates consistency in your company’s files and documentation.

Building on the last point, consistency from one format and device to the next can not only make things easier for your employees, but if you’re sharing documentation with clients, it can add a level of professionalism to your documentation. As well, using a consistent file format in PDF/TIFF, and utilizing consistent settings can help ensure that the actual quality of the outputted file is maintained, each and every time.

How to Create TIFF or PDF Files

A successful modern office gives users the tools of the trade to easily create the files that they need. In this section, we’ll look at the approaches you can take towards empowering your employees with this capability, and some of the best options in terms of file conversion software to make the idea into a reality.

Image Printers:

Image printers, sometimes referred to as virtual printers, are a very simple way to create the types of files that are ideal for the modern office environment. They are, basically, a simple driver that you install on your computers that allows for added functionality on your Windows computer’s Print menu. The primary advantage of an Image printer for PDF creation or TIFF creation is its ease-of-use and overall lack of a learning curve.

Recommended solutions:

To create PDF files, you can’t go wrong with PEERNET’s PDF Image Printer. It is the quickest and easiest way to convert your Windows files to PDF. The user simply selects PDF Image Printer from the dropdown menu in the print folder, and the file is outputted to a specified folder.

If you are going with TIFF files, then the TIFF Image Printer offers the same functionality, but for TIFF files.

If you anticipate requiring the regular conversion of files to both formats, then consider our Raster Image Printer product (we call it the “Cadillac” of our image printer family!) It features all the functionality of the two products mentioned above, including advanced image processing features, automation options, compression settings and more.

Purpose-built, on-demand file creation software:

If you need some more customization, you may want to consider making use of specialized software. This class of products allows you to create files on demand, by either selecting, combining or merging different files. The advantage of software such as this is that this class of product tends to offer more features and customization options than a standard image printer.

Recommended solutions:

If you regularly create PDF files but require something a little bit more advanced than simple conversions from one file format to another, you may want to consider a software solution such as PDF Creator Plus. This program offers much of the same functionality as Adobe Acrobat, but is offered at a price that is more cost-effective for users and businesses. Its core functionality allows users to combine, edit and merge other types of documents into a searchable, outputted PDF file. Of course, prior to creating your final outputted file, the software also gives you the option to edit and annotate your documents.

Enterprise-level automated batch file conversion solutions:

The other option, for companies that have a significant need for ongoing file conversion, is an automated file conversion solution that operates in the background. This type of solution does not require someone to manually input files to convert; rather, it can be set up to convert files automatically, saving significant time and resources.

If you need to regularly convert to a various number of file formats, our File Conversion Center may be a good solution. It converts from Microsoft Office (Word, Excel, PowerPoint, etc.), HTML (web pages), PDFs and more; and is capable of converting to non-searchable TIFF, JPEG, PDF and other popular image formats. If your organization has a regular need for file conversion but not at the level that you need to automate the process yet, this might be a good piece of software to explore.

Recommended solutions:

For ongoing, automated batch file conversion, PEERNET’s Document Conversion Service is a best-in-class solution. DCS offers truly automated file conversion. It supports a wide range of the most popular and common file formats, and is commonly used to convert files to PDF, TIFF, JPEG, and more. The newest edition of Document Conversion Service even allows you to create vector PDFs – making the documents searchable, and allowing for clickable links.

Document Conversion Service functions as a true Windows service, offers a robust set of features for power users and IT departments (including command line tools and workflow integration), and a wide variety of other advanced features.

Start Your Transition Today

Make the move towards a more modern workplace environment today! PEERNET products are the ideal solution to help you get there.

If you’re not sure about which product might be right for your company’s needs, please take a couple of minutes to watch the short video below, which should help clear things up.

And remember, if you ever need further assistance we’re always willing to lend a friendly hand. Contact us today!

save time on document conversion

How Document Conversion Software Helps Your Company Work Faster and Smarter

The companies that are truly flourishing these days have streamlined their processes relating to their adoption and use of technology in the workplace. Making use of digital documentation, with efficient file conversion and creation processes is one of the best ways to move your company in this direction.

If you use any files for record-keeping at all – be it TIFF, PDF, JPEG – you should make an up-front investment in professional file conversion software for maximum efficiency. It is almost certain to pay off, long-term, and allow your company to work faster, smarter, and more efficiently.

The Benefits of Digital Document Filing

If, like many other companies and individuals, you’re already thinking about the ways that moving some of your daily record-keeping to digital formats, then you’re ahead of the game. With proper naming structures and organizations, digital files can prove to be more easily searchable, discoverable and useful. Think of not only the reduction in time spent manually filing and searching for documents – but also, the intelligence that working with digitized data can provide.

PEERNET offers a wide range of file conversion software solutions that fit this mold of improving your company’s efficiency.

The Tools of the Trade

Before we get into exactly how these can help your overall objectives of working faster and smarter, here is an overview of the main tools we’ll be focusing on.

 
Product Description Works well for…
ConvertMyFiles.com A website that allows you to quickly and easily convert to PDF, JPEG, TIFF and other file types. A cost-effective solution for users who have a regular need for file conversion and who do not want to install additional software on their computers.
PDF Creator Plus Allows you to combine, edit and merge Windows documents into a PDF file. The perfect fit for individual users or companies that are looking for a more cost-effective alternative to software such as Adobe Acrobat.
PDF Image Printer A virtual printer that allows your staff to turn any printable Windows document into a PDF, with the click of a mouse. A good solution for individual users and companies, large and small, who have a need to convert various types of documents to PDF format.
TIFF Image Printer In the same fashion as PDF Image Printer, utilizes the Windows “Print a Document” prompt to quickly and easily create TIFF files. Suitable for companies or users who need a simple way to convert TIFF files, easily and on-demand.
Raster Image Printer Incorporates the functionality of both PDF Image Printer and TIFF Image Printer, as well as the ability to convert files to JPEG in the same manner. Ideal for organizations who utilize both PDF and TIFF on a regular basis.
Document Conversion Service A full-featured, automated batch document conversion solution which is capable of converting documents in the background, 24/7. Built for organizations who have an ongoing need for file conversion from and to a variety of document and image formats. Widely used by enterprise-level organizations.

How these Document Conversion Tools Help Your Company Work Faster

Now that you’re familiar with some of the tools available, let’s take a look at how they can actually benefit your company’s productivity, and therefore, its bottom line.

Spend way less time on the actual conversion process, and more time on what matters to your company.

PDF Creator Plus, PDF Image Printer, TIFF Image Printer, Raster Image Printer, Document Conversion Service

These tools all have something in common – they’ve been built from the ground up, based on years of expertise and knowledge, to provide users with easy, but powerful file conversion options. Here’s how:

  • They simplify your process. Established processes can save your organization significant time and resources, so if you’re converting customer records, receipts, or anything of the like into PDF or TIFF, it helps to have that process in place. Choosing and using the right file conversion software can be the main cog that your process is built around.
  • They allow you to use saved setting profiles. So you can set your preferences once and use them on an ongoing basis, rather than fiddling around with your output settings every time you convert a file. This takes a lot of the hassle out of file conversion.
  • They minimize training time. All but the highest-end professional document conversion software like that provided by PEERNET is designed to be very user-friendly. Our line of image printers, for example, requires only that the user is capable of printing a document – not much to ask, in this day and age.

Use single-purpose virtual printer tools to wean your business off paper and maximize efficiency.

PDF Image Printer, TIFF Image Printer, Raster Image Printer

  • Sometimes, the easiest solution is the smartest one. If you just need to start down the path of reducing your company’s dependence on physical printers, then implementing virtual printers is a terrific way to get started. Reducing your use of printers, and therefore paper, is one of the easiest ways to start working smarter. Our line of image printer products makes the transition painless. Built for speed and ease-of-use, replacing some or all of your physical printer usage with virtual printers save your company time, resources and money.

Use a web-based solution for conversions as you need them.

ConvertMyFiles.com

  • No software, no worries. For users who need to convert files to PDF, on any basis ranging from infrequently to regularly, an online file converter like ConvertMyFiles.com might just be your smartest choice. It offers conversions from and to a wide variety of file formats. Using a website gives you the flexibility to choose the package that fits your exact needs best – and the ability to use or discontinue the service depending on your requirements at that particular point in time. Or, let’s say you find that you don’t need many conversions one month, but the next you have a great need. Simply upgrade your conversion package from one month to the next.

Use a smarter choice for PDF creation.

PDF Creator Plus

  • Lower Cost, Same Great Functionality. Our PDF Creator Plus software allows you to create PDF documents from scratch by editing, merging or combining other Windows documents into a PDF file. Its core functionality is quite similar to that of Adobe Acrobat, but it is priced at a point that makes it accessible for everyone, including individual users at home, or small companies. The type of outputted PDF files created are vector files, which means that they make use of actual text characters rather than just graphical representations (raster files). That format of PDF file can save you and your colleagues significant time in finding information that you need. Plus, despite its product name, it allows you to use the same functionality to create files in different formats: you can also create TIFF, JPEG, Windows BMP images, and placeable Enhanced Metafile (EMF) files. For combining multiple files into a new PDF document, there’s nothing faster and that, combined with its lower cost to your company, makes it the smart choice.

Use one conversion solution that works for a number of formats.

Raster Image Printer

  • Provides the flexibility to use the format you need at any given time. Some users and companies know that they need to start using digital documentation, or move further towards that direction, but aren’t exactly sure what file format they’ll be using in the future. Other organizations require the flexibility to convert documents to a range of different formats.
    In either case, Raster Image Printer serves as the ideal solution. On its own, it can replace several tools. Whether you need to convert to TIFF, convert to PDF or convert to JPEG, Raster Image Printer can do it fast and efficiently – freeing up your employees or colleagues’ time and resources.

For maximum efficiency, you can completely automate the process.

Document Conversion Service

  • Automated batch document conversion: What could be more efficient than a solution that converts files in the background, 24/7? PEERNET’s Document Conversion Service is the ideal way to achieve this.
    Suitable for organizations of any size that have a need for ongoing file conversion, but commonly utilized by companies that are large in scale, Document Conversion Service is primarily an enterprise batch file converter that is trusted and relied upon by companies around the world. If you have a large amount of files that need regular conversion, Document Conversion Service truly makes your company’s operations as efficient as possible – the smartest and quickest way to get a handle on your file conversion needs.

Get Your Company Working Smarter and Faster

Working smarter at the office can give you the narrow edge you need to beat out the competition. The gap between companies is often narrow, so don’t let document conversion drag you down – use PEERNET products to help your company thrive.

Still not certain which PEERNET offering will most help your company’s productivity? Please take a few minutes to watch the short video below, which should help sum it up for you.

And if you still need a hand to get your productivity on track, please feel free to contact us. We’ll help you out by letting you know which product is really right for you.

professional file conversion

10 Big Advantages of Using Professional File Conversion Software in Your Organization

In a wide range of white-collar industries, from financial services and enterprise organizations to the healthcare and medical sector, organizations are looking to improve their efficiencies and utilize technology in the best way. The move in this direction has been on for several decades, but with the proliferation of digital documentation and the explosion in device availability, we’ve seen the shift accelerate in the corporate environment in recent years.

professional file conversion

Now, more than ever, establishing efficient digital documentation can set your company apart from the pack to improve your company’s document management. And for organizations who exist on service, rather than sales (such as some of those in the healthcare field), keeping up with modern technological solutions is a necessity, to avoid falling further behind.

With all that in mind, here is an exploration of the top 10 biggest benefits of utilizing professional file conversion software.

1. It allows you to make use of ideal file formats for security, sharability and consistency.

For corporate documentation and record-keeping, two of the best file formats are called Portable Document Format (PDF) and Tagged Image File Format (TIFF). Professional conversion software allows you and your company to effortlessly create these files, through single-purpose software solutions such as PDF Image Printer or TIFF Image Printer, or through all-in-one solutions such as File Conversion Center or Document Conversion Service. The advantages of these file types are many. Here is a brief rundown of their advantages for use in the workplace and corporate setting.

PDF

  • Stands for: Portable Document Format
  • One of the most widely-used and adopted file formats for document management. Ubiqitous nature of the format means it’s nearly certain that recipient of the document will be able to view it.
  • Formatting is maintained across all devices and operating systems.
  • Smaller file sizes, generally, than TIFF.
  • Good compression to reduce size of high-quality files.
  • That small file size makes the documents ideal for sharing.
  • Password-protection features available for sensitive information.
  • Metadata can be embedded for easier file retrieval
  • Documents can easily integrate non-text elements such as web links, images and the like.
  • Commonly used across a huge range of sectors and industries within a corporate setting.
TIFF

  • Stands for: Tagged Image File Format
  • Lossless file format (what you see is what you get)
  • Maintains the highest image quality (but some compression options available.)
  • Difficult to alter (therefore, good for archiving)
  • Cannot contain links or hidden data, so quite secure from the threat of embedded malware/viruses.
  • Widely supported across devices, operating systems
  • Standard format for FAX
  • As it is an image format, your document formatting is maintained
  • Commonly used by the publishing profession; sectors with a high volume of document storage requirements (medical, law, etc.); businesses looking for a secure file format for their document management needs.

2. There are all-in-one solutions available, so there’s only one program/system to learn for your coworkers and colleagues.

Companies that have a significant need for file conversion can be bogged down by the multitude of programs and options available. If companies use one program to convert files to TIFF, and another to create PDF documents, and yet another for different sorts of file conversions, that ends up equating to multiple times resources being devoted to training and troubleshooting. With an all-in-one solution such as PEERNET’s File Conversion Center, or Raster Image Printer, for example, all your digital documentation needs are covered in one powerful, yet easy-to-use package.

3. Companies can realize significant cost savings with a unified, cohesive transition to digital documentation.

By significantly reducing the amount of paper that the office consumes through a well-planned transition to digital documentation, an organization can foster significant cost savings. These come about by saving money on things like the cost of paper itself; printing costs; reduced maintenance of printers and photocopiers; storage costs; mailing costs and more. There are also some hidden costs that you may not think about right off the bat. For example, reducing the cost of office space devoted to filing cabinets and documents; and, reducing the amount of employee resources devoted to manually retrieving documents. Of course, there are some costs associated with the transition, software, and digital storage space, but given the way that business is moving, it’s a long-term investment that’s certainly worth making sooner rather than later.

4. For companies with a need for ongoing, constant file conversions, there are automated batch file conversion solutions available.

Having the right software solutions in place for on-demand file conversion is one thing. But for those organizations that require a consistent stream of converted files, automated and batch file conversion could be the best solution. Solutions such as PEERNET’s Document Conversion Service make it feasible to have your own file conversion system running 24/7. That means that the files keep converting – no additional employee time and resources required. Here are 5 more of the best things about our automated batch file converter:

  • Built from the start to handle exactly this job efficiently: high-volume document conversion.
  • Once implemented, a huge time-saver.
  • Easily-configurable settings that can be saved and automatically applied, so your conversions are consistent every time.
  • An advanced feature set so that Document Conversion Service can be completely tailored by IT professionals and/or power users to the needs of your organization.
  • A highly versatile solution: converts from virtually any printable Windows format into TIFF, PDF, JPEG and more.

5. The ease of pulling documentation and integrating it with other systems (such as a CRM) can actually help your company improve and transform your customer service experience.

As you’ve probably noticed, today’s consumers are always on the go. They expect things to work perfectly on their devices as they travel around. Time is of the essence, and they don’t want to wait for internal corporate processes. And if your company deals directly in a customer-facing service role, they expect you to have their information on-the-ready as they talk to you, as soon as possible. This is where making use of digital documentation can be a boon to your company’s overall reputation for service. Whether that means emailing them digital invoices or quotes for work; sharing other sorts of documentation with them in a seamless manner; or even allowing your employees to access their clients’ information on the go, a digital documentation and file conversion process can accelerate your organization’s transition to the digital age and provide your customers the type of instantaneous service and support that they’ve come to expect in the 21st century.

6. In contrast to using a hodgepodge of different programs and protocols, making use of consistent formats and professional file conversion software can help lock down your document security.

Document security is absolutely key to maintain the trust of your clients, customers and the public at large. One needn’t look far to see examples of serious corporate security breaches littering the nightly news. Having a secure document conversion protocol in place can help you mitigate the risks of that happening to your organization. If, for example, employees are using some online file conversion service of unknown origin to convert your clients’ files, which could leave you at serious risk. It’s far more preferable to keep things in-house, with appropriate protections in place, and utilize trusted conversion software from reputable companies like PEERNET as a way to manage that risk. Here are some more tips on improving your document security in 2016.

7. Professional document conversion and file conversion software gives you a huge range of output options, depending on your document quality needs, storage capacity and workflow requirements.

Customization is key, and one of the primary benefits of using professional, purpose-built conversion software is the sheer amount of options you have for your outputted documents. Across the board, from single-purpose products such as PDF Creator Plus, to the Cadillac of our software solutions, Document Conversion Service, users have the ability to select – and save – conversion profiles that perfectly fit the ongoing needs of their organization. Whether you need perfect-quality conversions and storage space is not an issue, or conversely, lower-quality documents are fine because storage space is at a premium… or, somewhere in between … professional file conversion software allows you to select the settings that work for you.

8. With conversion to PDF or TIFF format, you can be sure that your clients or customers see a document with the same formatting that you do, in contrast to sharing file formats like Microsoft Word.

As briefly touched on earlier, one of the huge benefits of making use of TIFF and PDF for your corporate documentation needs are the format’s consistency across the array of devices, screen sizes and operating systems. If you send a Microsoft Word file to a colleague or a client, it can appear wildly different on their computer then it does on yours. This can obviously cause a bevy of issues, and generally make you look unprofessional.

9. Digital documentation using consistent formats, naming and filing structure can make your workplace a more collaborative environment.

A well-organized digital filing system can blow away even the most neat and efficient offline system. By employing some basic tenets of digital file organization, you can increase internal efficiencies substantially, allowing your team to smarter, quicker, and more effectively.

10. Making use of digital documentation can significantly cut paper waste at your office, underscoring your organization’s commitment to the environment – which is a big deal in the eyes of many consumers today.

Sure, the cost benefits of reducing your paper usage is a primary driver of interest for many business owners. But also consider the added benefit of improving your organization’s reputation by reducing your reliance on paper. In society today, more and more people are consciously choosing to deal with organizations that mesh with their personal belief system, and a commitment to reducing needless waste definitely follows that trend.

Ready to Utilize File Conversion for Your Organization?

Get started with document conversion software from PEERNET today. Here is a rundown of our main products and how they might help your company, business or organization.

PDF Creator Plus Looking for a more cost-effective alternative to Adobe Acrobat, with the same great features? Look no further. PDF Creator Plus allows you to create PDFs by combining and editing other files (any other type of Windows file that you can open and print.)
Convert to PDF For those who require a virtual printer that outputs vector (which means editable and searchable) PDF, this is a great option.
PDF Image Printer Similar to above, but converts to raster PDF. Very simple, easy to use, and outputs files in a secure and sharable format. The virtual printer of choice for many organizations with a need for reliable PDF conversion.
TIFF Image Printer The virtual printer you need if you require an on-demand TIFF conversion option. Quick and easy, yet powerful features.
Raster Image Printer An all-in-one solution that handles both TIFF conversion and PDF conversion (and can also output files in JPEG format). Essentially functions as a combo of PDF Image Printer and TIFF Image Printer. A great option for organizations who rely on multiple document format conversions, on-demand.
File Conversion Center For users or organizations who require a range of options, this desktop application allows for batch conversion of documents, on an on-demand basis, to PDF, TIFF and JPEG file formats.
Document Conversion Service The industry-leading automated, batch file conversion solution. Capable of converting documents in the background, 24/7. Used by trusted institutions and organizations around the world for their file conversion needs.

Need more information?

Please watch the video below for a quick explanation of what each file conversion product offers, or feel free to contact us to get you and your organization pointed in the right direction.

TIFF file format

The Best Ways to Convert to TIFF

The TIFF file format is widely-adopted and recognized as one of the most useful file formats for companies and organizations with a need for significant digital record keeping.

Initially developed and released 30 years ago, the TIFF format’s staying power is a tribute to its versatility; not only is it a vitally-important image format for use in the publishing industry, but it’s also an excellent format for FAX applications and maintaining digital records.

TIFF file format

Before we get into some of the most common uses for the format, and how to convert to TIFF, let’s take a look at some of the reasons why making use of this particular file format is a good option in comparison to other formats.

  • It’s an outstanding way to maintain image quality, particularly in digital photographs. Unlike other formats, such as JPEG or GIF, TIFF is a lossless format.
  • That being said, the modern standard of TIFF does offer some compression options, allowing the user to save on storage space as necessary.
  • For scanned documents, or files converted from other formats like PDF or .DOCX, TIFF retains its formatting across all screen sizes and devices. The formatting of Microsoft Word (.doc files) can be notoriously unreliable when transferred from one user to the next. While raster PDFs are a better option to maintain formatting, vector PDFs can also look “off” if one user is missing fonts. With TIFF, there’s absolutely no worry. What you see on one computer or device, is what you’ll see on the other.
  • TIFF is a proven file format, having first been established in 1986. That means that regardless of technological developments over the next few decades, its unlikely that TIFF will be phased out or replaced by another format.
  • By the same token, the widespread support for the format means that it’s almost certain that the TIFF can be properly displayed if you are sharing documents with clients or colleagues outside of your immediate work network.
  • Because TIFF is an image format, it cannot be embedded with viruses, malware and the like. You cannot embed hyperlinks, which keeps it secure from malicious attempts at phishing and related malware schemes.

COMMON USES FOR TIFF:

As mentioned, the quality and flexibility of the TIFF file format lends itself well to applications across a variety of industries.

Here are a few examples:

  • It is commonly used as a file format in the photography and publishing industries. For example, here’s how to create high resolution TIFF images for print.
  • Organizations with a need to maintain client records often rely on TIFF as their format of choice.
  • TIFF is one of the more secure document/file formats out there, so organizations with a heavy security requirement often make use of it. Due to its high quality and lack of vector capabilities, altering the files is somewhat more differently to do convincingly.
  • Businesses which make regular use of FAX may rely on TIFF to streamline their process.

5 GREAT WAYS TO CONVERT TO TIFF:

1. ONLINE TIFF FILE CONVERSION.

ConvertMyFiles.com:

If you have a need for quick and regular conversion to TIFF, consider making use of an online file converter such as PEERNET’s own ConvertMyFiles.com.

The online file conversion option offers several benefits for some people, particularly individual home users or small businesses:

  • An extremely cost-effective option, with packages starting as low as $1 per month.
  • No need to install extra software/drivers/image printers on you or your company’s computers and devices.
  • Quality file conversions with a good deal of conversion/output options available.
  • Support for a massive range of file formats and conversion types.
  • No long-term commitment if you need it on a temporary basis.
  • Download your converted file onto the device or system of your choice – PC, tablet or mobile phone

2. A SIMPLE (YET POWERFUL) PROGRAM TO CREATE TIFF FILES.

TIFF Image Printer:

To create TIFF files quickly and easily for your organization, you’ll want to make use of an image printer (sometimes called a virtual printer). Essentially, it’s a driver that you install to your computer or computers, allowing you to create TIFF files in a manner that’s as easy as printing a document to an ordinary printer.

For this purpose, consider use of our TIFF Image Printer.

TIFF Image Printer is intended for on-demand file conversion. It makes converting documents or files to TIFF a snap. First, you open any printable Windows document. Then, open the file > print menu as you otherwise would. Simply select TIFF Image Printer from the dropdown options available and press the print button; it’s as easy as that.

However, if you need more customization in your output options, TIFF Image Printer certainly provides an array of options you can dig into.

Need to adjust the settings of your outputted document? Many of these can be easily accessed from the ‘print settings’ menu. The settings you choose will be dependent on your intended use of the outputted file. This menu will allow you to specify quality settings such as:

  • orientation (portrait/landscape),
  • cropping and trimming features to refine the image during the output process,
  • print quality,
  • lightening/darkening,
  • DPI/resolution options/aspect ratio
  • color/black and white,
  • compression options,
  • “Copy to” and resample options – set your copying options to outgoing pages (similar to resizing an outputted photocopy)
  • Watermarking,
  • Endorsements (headers and footers)

3. AN ON-DEMAND SOLUTION FOR TIFF CONVERSION AND OTHER FILE FORMATS.

Raster Image Printer:

If you’re looking for the functionality of TIFF Image Printer, but require the ability to convert to other file formats, our Raster Image Printer is an exceptional option. It offers much of the same ease-of-use and variety of output options, with the added ability to convert to other widely-used formats such as Portable Document Format (PDF), and JPEG. We call it the “cadillac” of our image printer line.

As with our TIFF Image Printer, Raster Image Printer allows you to make a variety of image adjustments to your files before outputting the version that fits your requirement. And it also allows for output to standard FAX formats, streamlining that process.

4. AN ON DEMAND SOLUTION FOR BATCH CONVERTING FILES TO PDF, TIFF AND JPEG.

File Conversion Center:

If you’re looking for a desktop application capable of batch converting documents on an on-demand basis, consider File Conversion Center. File Conversion Center boasts seamless desktop integration, allowing you to convert files on demand with ease – whether it’s an individual file, or a larger group of files all at once.

There are a number of ways to convert files; either by simply right-clicking on a file to convert; by dragging it into a desktop converter bin, or right on to the one of the Convert To icons located on your desktop.

File Conversion Center allows you to convert your files from any Windows format that can be printed, into the common file formats of PDF, TIFF and JPEG.

5. AN ALL-IN-ONE, AUTOMATED ENTERPRISE-SCALE SOLUTION.

Document Conversion Service:

Finally, for organizations with a requirement for ongoing, automated batch document conversion, consider our all-in-one file conversion solution, Document Conversion Service (DCS). DCS is truly an industry-leading solution for your company’s TIFF creation needs. Designed from the ground-up as a batch file conversion option that handles TIFF and a huge range of other formats.

Document Conversion Service can be configured to batch convert files in the background, 24/7. It offers support for a wide variety of file formats (DOC, XPS, PDF, DWG, DWF, Excel, JPG, TIF, EPS, BMP, PCX, DCX, PNG, GIF, HTML, MHT, Outlook, PPT, PUB, Visio and Postscript), allowing conversion to TIFF, PDF, JPEG and other image formats.

For organizations that deal with a truly large volume of files, and need a TIFF archiving solution for their document records, Document Conversion Service is the most ideal solution for your needs.

 

SUMMARY OF TIFF CONVERTER PRODUCTS

ConvertMyFiles.com TIFF Image Printer Raster Image Printer File Conversion Center Document Conversion Service
PRODUCT SUMMARY: An online file converter allowing you to convert from and to a number of popular file formats.
WHO IT’S BEST FOR: Individual users with a need for quick file conversion and who do not want to download software on their computer 
PRODUCT SUMMARY: A virtual image printer that makes converting files to TIFF as easy as printing a file.
WHO IT’S BEST FOR: Individual users or those at the office who regularly need to convert files to TIFF.
PRODUCT SUMMARY: Similar to TIFF Image Printer, with the added ability for you to convert files to JPEG and PDF as well.
WHO IT’S BEST FOR: Individual users or those at the office who regularly need to convert files to TIFF, JPEG or PDF
PRODUCT SUMMARY: Desktop application allowing for on-demand, batch file conversion from a number of Windows formats to TIFF, PDF and JPEG.
WHO IT’S BEST FOR:  Individual users with an on-demand need for batch file conversion.
PRODUCT SUMMARY: A high-volume solution for organizations and companies with a need for ongoing automated, batch file conversion capabilities.
WHO IT’S BEST FOR:  Enterprise-level companies or organizations of any size with a need for regular file conversion, archiving or document management solution.

EXPLORE THE BEST FILE CONVERSION SOFTWARE FOR BUSINESS.

Whatever the volume and regularity of your TIFF file conversion needs, Peernet has a product that’s right for you – from individual users to enterprise-scale organizations. If you’re not entirely sure which TIFF converter product is right for your needs, please take a few minutes to watch the video below. It sums up our line of product offerings and might give you more insight:

If you still need a little bit of guidance, feel free to reach out and contact the file conversion experts here at PEERNET. We’ll be happy to help you out!

file conversion solutions

Securing Your Company’s Digital Documents

As you might be aware, digitizing your company’s documents has several amazing benefits:

  • Cost savings from reducing your organization’s dependence on paper:
    • Paper
    • Ink
    • Mail & supplies
    • Photocopying
    • Printing
    • Shredding
    • Etc.
  • Easier access to information for colleagues and clients
  • An easier collaboration and revisions process;
  • Making documents and information more searchable and information more easily discoverable;
  • Reduced administration time among employees searching for the right information;
  • Potentially reduced costs stemming from office space to hold the actual physical files

Factors to Take Into Account for Document Security:

digital document security

Of course, while saving on all sorts of costs related to hard copies of documentation is very appealing, one of the aversions that some companies have to moving their client documentation to the digital realm is the important matter of security. And it’s no surprise: we’re often inundated in the news with stories of large organizations that suffer security breaches. Not only can this cause a direct financial hit to the organization, but it can bruise the company’s reputation for years to come.

So, while we of course highly recommend moving any paperwork and documentation you can to digital, it’s vitally important to have a good plan for security in place. With that in mind, here are some things your organization can do to help make the transition smoothly and safely: five things you should do to ensure your company’s digital document security in 2016.

1. Choose the right file format.

Not all document formats are created equally. Here’s a brief rundown of the security features of some of the main types of the main document formats used in the modern business environment. For enterprise organizations, three of the most common formats used for documentation are your standard Microsoft Word files, in addition to Portable Document Format (PDF) and Tagged Interface File Format (TIFF). All have their advantages and disadvantages but, for now, let’s take a look at the different formats from a document security perspective.

  • Security Features of Word files:Microsoft Word files are designed to be edited and shared with ease, and it’s not an inherently secure format. This is one of many reasons why Microsoft Word is not ideal for sharing documents at the office, or with your clients. For a better and more secure solution, look towards formats like PDF, and TIFF.
  • Security Features of PDF files:A PDF file can actually come in a few different types of files. To start, there is a separation between raster PDF (where all text is rendered as an image) and a vector-based PDF, where all text is actually rendered as textual elements.

    A raster PDF means that the text is very difficult to manipulate. Someone is not able to copy the text from a document and paste it to a Word processor, for example – they would have to actually re-type the information, if they were so inclined.

    A vector PDF, conversely, allows the user to select actual text in the document. This can be helpful for search and information retrieval, but does remove one barrier from people copying out the document’s information, if that is a particular concern.

    All types of PDFs can also be protected by password, protecting them from prying eyes. This is a nice security feature to have, particularly when sharing documents via email, file sharing services, or unsecured platforms. PDF also offers other security features such as encryption, and watermarking, making it a good choice for corporate document security.

  • Security Features of TIFF files:The TIFF file format is used by many industries and professions with a need for significant need for privacy, to protect their clients’ information – like the legal industry, financial services or the medical profession, for example.

    What sets TIFF apart from a format like PDF, for example, is that TIFF is strictly an image format. Because of that, it’s very difficult or impossible to have code, or links embedded within it. This is a great security feature, and one that makes it somewhat of a more secure choice than other document formats.

    Beyond that fact, TIFF files do not have the inherent security features built in to PDF files, such as password-protection.

2. Never use untrusted websites for your file conversion.

Choosing a file converter is an important part of your overall transition to digital documentation, but also to your security strategy. Online file conversion sites definitely have their place in the world and their own set of benefits: they’re often low in cost, don’t require a software install, offer a pretty versatile selection of file conversion options. One of the big risks though, particularly for companies and corporate users, is running your files through untrusted connections for conversion. You don’t truly know what’s happening to your files when you upload them, and that could leave you vulnerable to all sorts of issues, from malware to security breaches.

Alternatively, if you want to make use of an online file conversion option, use a website that you know has a trustworthy company behind it, rather than a random home developer based overseas. PEERNET’s ConvertMyFiles.com offers file conversion packages beginning from $1 per week, or $4.99 per month. Don’t take chances with your company’s important documentation online.

3. Get Your Team on Board with Using Good Practices

There are some basic tenets of a successful document security protocol. Regardless of whether your company is a small business or a multinational corporation, employing some of these good practices can help secure your company’s documentation.

  • Keep only the minimum of customer data on file. The less information of customers that you keep on file, the less you expose your business to the risks of a security breach. Companies should never, ever keep their customers’ credit card numbers on file, of course… and in general, keep as little info as they need.
  • Train your employees on suspicious links, emails, etc. A little bit of education can go a long way. Ensure your employees are familiar with common tactics, such as email phishing attempts.
  • Install anti-virus and anti-malware software on all their computers. There are all sorts of nasty viruses out there that can easily infiltrate corporate networks. One particularly nasty strain that has emerged in recent years is what’s known as ransom-ware. This is a bug that gets installed on the users’ computer and locks them out from their files. It then demands a payment made to retrieve the information again – A hospital in California recently fell victim to this scam and was forced to pay significant money to retrieve their valuable, sensitive patient information. While these attacks may not be 100 per cent preventable all the time, installing, regularly updating and running anti-virus software is a good preventative measure that should be done regularly throughout your organization, particularly if your networks’ system contains sensitive customer data.
  • Teach them the basics of strong passwords. Passwords are a basic line of defense, but when they are weak, they`re easily breakable. Spread some information around the office about the importance of strong passwords, and encourage your employees to make a habit of changing their passwords regularly.

4. Automate Your Document Conversion to a Secure Folder

For organizations that have a substantial need for file conversion, one of the most straightforward ways to ensure that your files are reaching a secure destination is by using an automated document conversion solution. Using a solution such as Peernet’s Document Conversion Service (DCS) can be a huge benefit to those organizations that do handle a lot of digital documents. With DCS, you can make sure remove the human element of the secure document handling process, by running automated, batch file conversions. The converted files can then be outputted into a secure folder that is accessible only by the appropriate, authorized parties.

5. Ensure Regular Document Backups to a Secure Location

Just as physical, printed documents aren’t immune from threats like theft, water or fire, the very same thing applies to digital documentation. But should the worst happen, and your company’s security be breached, it can provide some peace of mind to know that you have backups of your company’s important files. Document backup can be an automatic process and more and more, companies are making use of cloud services, which can provide relatively cost-effective offsite storage. Look into the options that suit your companies’ needs best.

Secure Digital Documents: The Competitive Advantage Your Company Needs

The proliferation of digital documentation in the corporate world, from mom-and-pop startups to enterprise level organizations, continues on. Ensuring that your company’s digital files are secure from attackers is a crucial part of maintaining your clients, customers and the public’s trust. Making use of some of these ideas should put you in a good position to ensure your company’s digital security for many years to come.

Digital Document Conversion Solutions

If you’re still looking for the right digital documentation creation and file conversion solution, be sure to check out our range of products at PEERNET. Whether you are looking for a PDF conversion solution, a TIFF creator, or an enterprise-level batch document conversion solution, we have a product out there that should cover your needs. Please take a couple of minutes to watch the video below to find out which product might be right for your file conversion needs:

And should you need any more assistance in determining a product that’s right for you, please reach out and contact us.

PDF for Business

The Best Ways to Convert Files to PDF

Portable document format, commonly known as PDF, is one of the most useful and versatile formats used in the corporate business environment. Whether you work in an enterprise-office environment, you work in small business, or you just have a personal need to process documents, you’ll find that PDF is a convenient and useful digital document format — and a good way to help improve your company’s document management.

Among the advantages of the PDF format include:

  • Widespread use, so the eventual viewer of the document is likely to have software that allows them to view it.
  • A small file size in comparison to similarly-designed formats.
  • Document protection via password, making sure that only the intended recipient can view the document, if required.
  • The ability to use elements such as internet hyperlinks, and easy integration of images and other rich document elements.
  • The fact that unlike other document formats, like .docx (Microsoft Word), the document formatting is maintained from one device to the next.

Now that we’re familiar with the benefits of using PDF, let’s take a look at some of the options to convert to PDF.

How to Convert to PDF

PDF for Business

So you’ve got your file in any number of Windows-based formats. Maybe it’s a spreadsheet with your sales projections (.xlsx). Or a Word document of a report you’ve been working on and are ready to share with the team (.docx). Or any other number of file formats. How do you convert to PDF? And how to choose document conversion software?

There are a number of different software options that you can easily integrate into your Windows installation that makes document conversion a snap.

Let’s take a look at a few of them. All of the following have trial downloads available, if you are interested in trying out any of these solutions for your home or business needs.

PDF Creator Plus

If you’ve worked with PDF creation in the past, you may be familiar with Adobe Acrobat, which is purpose-built software to create a wide variety of PDF documents. PEERNET offers a cost-effective Acrobat alternative that allows you to create documents via combining, editing, and merging other documents to an outputted PDF.

PDF Creator Plus outputs PDFs in the vector format. Vector offers its own set of benefits in comparison to Raster PDF. Using a vector PDF makes your outputted PDF file searchable. This can be a highly useful trait for document management and discovery, particularly if your organization processes a large quantity of documents.

PDF Creator Plus makes PDF conversion easy and quick and easy. Here are a few of the most commonly-used and popular advanced features:

  • PDF Creator Plus allows you to drag in and visually merge multiple files into an outputted PDF file.
  • It allows you to convert from any Windows file;
  • Easily annotate your document, highlighting important segments or blocking out sensitive portions.

PDF Image Printer

An image printer is a very simple, elegant solution to convert documents to PDF; it functions as a virtual printer, installed in the Printers and Faxes folder. Essentially, if you can print a document to paper, then it’s just as easy to print a document to PDF. That’s how PDF Image Printer functions, making it easy as can be to convert any Windows document you can open and print, to PDF. Anytime you go to File > Print from a Windows document, you’ll have the option to send the file to PDF Image Printer 11.0. Simply click that as your option, print, and your file is quickly outputted into PDF format.

PDF Image Printer converts documents into raster PDF format. This format absolutely ensures that document formatting is maintained from one device, screen size, or operating system to the next. While this means that the document is non-searchable, and you can’t copy and paste specific lines of text, this does provide some great benefits as well:

  • It ensures that the document cannot be manipulated easily;
  • Because of this, the file type could be considered more secure than other sorts of formats;
  • No need to worry about the document recipient having the same fonts as the document creator; everything is rendered simply as an image;
  • File size can generally be smaller than a vector PDF.

ConvertMyFiles.com

If you have a need for quick, online PDF conversion without the need to install any software on your home or company computer, consider the website ConvertMyFiles.com.
Starting from just $1.00 per month, the site allows you to upload your documents for quick and easy online PDF file conversion from any device with a web browser (computer, tablet, mobile phone, iPad, iPhone). Users are able to convert to vector PDF, raster PDF, and a variety of other formats, making it a versatile and cost-effective choice for any consumer.

If You Need to Convert to More than Just PDF:

Document Conversion Service

If your organization requires automated file conversion and/or batch file conversion to PDF on an ongoing basis, consider PEERNET’s Document Conversion Service. DCS is designed as a high-volume file conversion solution for enterprise organizations, ideal for converting a variety of document types to TIFF, JPG, PDF and other image formats automatically, often as part of a workflow. Like most of our other software, it allows for conversion from any printable Windows format, including file types generated by such commonly-used programs such as: Microsoft Word (.doc, .docx), Excel (.xls, .xlsx), Outlook, web pages (.html), Powerpoint (.ppt, .pptx), image editors (.png, .tif, .bmp); and a huge variety of other types of files that are commonplace in the modern corporate environments. It also offers highly-advanced functionality that making it a well-suited part of a corporate document workflow process. Most often, it’s used within organizations with a substantial need for document management and archiving; including, but not limited to, governments, law firms, financial services organizations, medical and healthcare establishments, and more. DCS is truly a powerhouse of a document conversion solution, so if PDF conversion is part of your needs, but not the only part, it may be a great solution for your organization.

Raster Image Printer

If you’re looking for a file conversion solution that includes, but is not limited to, PDF conversion, you also may want to consider our Raster Image Printer – our so-called ‘Cadillac’ of image printers. In addition to the Print to PDF functionality that is inherent in PDF Image Printer, Raster Image Printer also allows you to convert any printable Windows file to JPEG and TIFF formats. This is an ideal option if you need on-demand conversion that is easy, yet offers powerful functionality and output options, and is suitable for both home users and corporate workflow environments.

Which Software Solution is Best for PDF Conversion?

The PDF Conversion solution that’s best for your needs will depend, on what exactly your needs are, and to some extent, the frequency and volume of the PDF conversion you require.

PDF Creator Plus PDF Image Printer ConvertMyFiles.com Document Conversion Service
  • WHAT IT DOES:

    PDF Creator Plus is a cost-effective alternative to Adobe Acrobat which allows the user to create PDF by combining, or otherwise editing other types of Windows files.
  • TYPE OF FILE CREATED: Vector PDF
  • WHO IT’S GOOD FOR: Individual home users, or office users, who require a product similar to Adobe Acrobat, at a more affordable cost.
  • WHAT IT DOES:

    PDF Image Printer is a virtual printer, allowing you to create a PDF directly from any printable document.
  • TYPE OF FILE CREATED: Raster PDF
  • WHO IT’S GOOD FOR: Individual users at the home or office, or IT departments in organizations with a need to create PDF files on an on-demand basis.
  • WHAT IT DOES:

    It’s a website that allows you to buy a cost-effective, monthly membership, in order to upload and convert files on demand.
  • TYPE OF FILE CREATED: Raster PDF, Vector PDF, and a wide range of others.
  • WHO IT’S GOOD FOR: Primarily, anyone with a need for easy file creation; do not want to download software, need to use from anywhere on any device.
  • WHAT IT DOES:

    Document Conversion Service is a powerful, enterprise-level file conversion solution, allowing for batch file conversion and automated file conversion.
  • TYPE OF FILE CREATED: Raster PDF, Vector PDF, and more.
  • WHO IT’S GOOD FOR: Generally, enterprise-level organizations with significant, ongoing, file-conversion demands.

Get Started with PDF Conversion from Peernet today.

Converting your files to PDF is not only a great way to increase your company’s efficiency, but for some organizations, it’s a necessary step to improve their workflow. Get started today by trying out the PDF solution that’s right for you. All of the products mentioned above have trial downloads available, so you can test it out for yourself to ensure that the software solution is the right fit for your requirements. If you still need a little bit more information on what product is right for your company’s needs, please take a few minutes to watch the video below.

And if you still require a little bit of extra guidance, feel free to drop us a line and we’ll get you pointed in the right direction.

file conversion solutions

The Best Ways to Improve Your Company’s Document Management

In today’s increasingly fast-paced office environments, saving on processing time relating to documents is a critical part of keeping pace. To do so can seem like an overwhelming task at first, but by making some manageable changes over time, you can make sure that you’re keeping up with and surpassing the efficiency expected from you out of your clientele or customers – and making sure you’re serving them faster and better than any competitor might.

digital document management

Some common concerns that business owners have in the document management space include:

  • Ensuring that their organization is best making use of digital resources.
  • Reducing their organization’s dependence on physical paper documentation.
  • Making sure that they have a great protocol in place for managing, distributing and storing digital documentation and/or files.
  • Reducing the time and resources spent on these operational tasks so that it can be properly allocated to core operations of your organization.

With those in mind, let’s look at some relatively straightforward ways that organizations can improve their document management.

This can allow your employees/colleagues to work faster, smarter, and have a range of benefits beyond the big one – your organization’s bottom line.

  1. Establish a standardized system for document filing and file naming. If people within your organization are manually converting files, establishing a common system for the actual naming of the outputted files is a good place to start. You first want to ensure that everyone dependably knows where a given file ought to go, to make it easy for other colleagues, or clients, to locate it. In determining your filing system hierarchy, you’ll have some options. For internal documents, the best bet might be to separate out your invoices, leads, and other documents by type, into their own folders. You might also find it beneficial to break these down by year.

    In terms of actually determining a structure or naming template to use, you’ll want to be sure that you find a balance between being detailed enough to provide a good description of the document’s contents, but also making sure that it’s quickly evident – and easy to replicate. If it’s too bothersome overtime to follow the format, your employees likely won’t buy into to your document naming scheme. Ensuring that files and documents are named and filed according to established standards can save significant time over the long haul and is a big part of improving your company’s existing document management.

  2. If your company has ongoing conversion needs, investigate if a batch file conversion solution might be a good fit. Batch file conversion is the process of converting many documents or files at once, rather than on an as-needed basis. This can obviously come in very handy for companies with a need for large scale file conversion or document conversion. Converting files in batches can save your organization huge amounts of time and resources, and is an excellent way to improve your company’s management of internal documentation or client information. For more information on batch document conversion, you may want to look into PEERNET’s line of batch document conversion products: Document Conversion Service, or alternatively, File Conversion Center. Both are built for organizations with high file conversion needs, and offer solutions for optimizing that process.
  3. Along the same lines, consider an automated conversion process. Companies that process a large amount of documents (financial industry, medical industry, etc.) can sometimes require ongoing, automated file conversion. For example, your organization might receive information in one file format, and need it to be converted automatically to a different format. This is where automated file conversion really shines as a way to improve the management of documents in a corporate workflow environment. Check out our recent post on File Conversion for Enterprise Organizations for a lot more info on how automated batch file conversion can be a boost to your company’s productivity.
  4. Cut down on confusion by making use of a file type that maintains formatting across all devices and operating systems. If your organization is regularly dispatching or sharing digital files with people outside of the organization (or even just internally), that can sometimes lead to unnecessary confusion. Making use of a format such as PDF offers a huge benefit over sharing Microsoft Word documents, for example. While both are ubiquitous, document formatting is maintained on PDF regardless of device, operating system, screen size, and other factors. So, with PDF, not only can you be nearly certain that the recipient will be able to open and view the document, but you can be almost as certain that the way that you formatted the document is the same way that the recipient will be viewing it. Another option which is commonly used as a file storage option is the TIFF format. TIFF, which stands for Tagged Image File Format, is actually an image format which was originally designed to handle scanned documents, so it’s quite well-suited for corporate document sharing. And like PDF, TIFF maintains its document formatting regardless of the specifications of which device or system it’s viewed on. PDF and TIFF are two of the best formats for sharing documents; making use of these common and consistent file formats is a great way to increase the efficiency of your company’s document management protocol and systems.
  5. Stop using free web-based file converters for your business.File converter websites can certainly serve a purpose for individuals at home. However, in general, their use should be discouraged in a corporate environment. The issues with them can be numerous:

    • SECURITY CONCERNS: You’re never quite certain where your company’s documents are going during the conversion process, which can definitely be cause for concern (especially if your company is holding secure customer information.) You don’t want to be handing over information to anyone who can set up a basic file converter and have it rank in search engines. As well, some of these sites may not exactly be trusted destinations that you want your company’s computers browsing to.
    • RESTRICTIONS: Many free file converter sites are not truly ‘free’ – they’ll do things like stamp a watermark on your document, for example. You may want to check out the “terms and conditions” pages of some of these sites before handing over your information.
    • INCORRECT SETTINGS: Often, these sorts of sites will offer limited functionality and not allow you to specify the settings of your outputted documents. As well, you’ll likely have to re-set your conversion settings every time.
    • LACK OF BATCH CONVERSION OPTIONS OR AUTOMATED CONVERSION. Many of these online conversion sites offer a clunky conversion interface, taking too much time to run their conversions on underpowered servers, or worse, only offering options to convert one file at a time if you need regular, ongoing converisons done, or more than one file converted at a time.

Moving away from these sorts of free online file converter tools, and into a purpose-built software product for your company or organization is a fantastic way to improve your company’s document management, both from a workflow perspective, as well as a security and customer trust perspective. If you’re looking for an online file conversion tool that is secure enough for companies to trust, do check out ConvertMyFiles.com.

Improve Your Organization’s Document Management

Whether you are part of a large enterprise organization, or just a small little start-up, resolve to improve your organization’s document management protocol and capabilities this year. If you’re looking to get a jump on things, PEERNET’s line of file conversion software can definitely help.

  • If you have a need for on-demand conversion to a specific filetype: Take a look at our single-purpose conversion options, referred to as virtual image printers. To convert to PDF, we have PDF Image Printer available, and to convert to TIFF, we have TIFF Image Printer. Finally, our Raster Image Printer offers functionality for conversion to both formats as well as others. As mentioned, converting your files into these formats ensures that they can be read on all devices, with the same formatting maintained.
  • For more PDF creation options. Our PDF Creator Plus 7.0 software is an alternative to the pricier Adobe Acrobat, which offers much of the same features and functionality. This gives you the ability to combine and edit any Windows file that you can open and print into an outputted PDF file. This is very useful software to have on hand for many business owners and organizations.
  • To Convert Files to Searchable PDF: You’ll want to take a look into our Convert to PDF software, which converts from common formats like Word, Excel, Powerpoint, HTML and others into the portable document format.
  • For batch conversion, on demand: Peernet’s File Conversion Center can make a huge impact towards creating a more productive workplace, giving your staff a full set of conversion tools at their disposal to transfer files to PDF, TIFF or JPEG, on demand.
  • For automated batch file conversion: Our Document Conversion Service is a widely-used file conversion solution in enterprise environments, and organizations with an ongoing need for regular conversions to be done.

For more guidance on which Peernet products can help you improve your company’s document management in 2016, please take a couple of minutes to check out the video below.

As well, if you’re still not quite sure, feel free to reach out and contact us. We’ll be happy to point you in the right direction.

batch file conversion for enterprise

File Conversion Options for Enterprise Organizations

For organizations of a large scale – generally referred to as “enterprise” level companies – integrating and optimizing your file conversion process can be an excellent way to improve efficiency within your company or institution.

batch file conversion for enterprise

This newly-found efficiency can manifest itself in a number of ways:

  • Replacing several pieces of conversion software with one integrated conversion solution.
  • Greatly reduced time spent manually converting documents.
  • A more efficient workflow by having your team members collaborate on digital documentation rather than paper copies of documents.
  • The acceleration of processing time, via the reduction of time spent before documents are available in their proper formats.
  • Reduced costs relating to paper purchasing, printing, distribution, and associated costs.

For these reasons and more, selecting and integrating a document conversion solution for your enterprise organization is a task that can ultimately free up resources from the top on down.

File Conversion Options:

File conversion solutions can be broken down into two main types:

  • On-demand file conversion: Files are converted as needed. Output settings can be manually selected each time, or pulled from saved settings.
  • Automated file conversion: Files are automatically converted on an ongoing basis.

Additionally, some enterprise-level organizations may benefit from batch file conversion, which is the process of converting many documents at the same time, rather than individually converting one at a time.

What is Batch File Conversion?

For some organizations, on-demand file conversion is done on an as-needed basis. And for many organizations in the corporate world, that works quite well (in fact, we’ll discuss more about your on-demand options later in this post).

But for many larger-scale organizations, or companies who require consistent and regular file conversion, batch file conversion is an appealing option.

Batch file conversion is essentially the act of converting many documents at the same time. Generally these will be converted using pre-specified settings, but they can also be adjusted or specifically tailored on an ongoing basis.

PEERNET’s Document Conversion Service is an industry-leading Batch File Conversion tool that is ideally suited to the needs of enterprise organizations.

The Benefits of Batch Conversion with Document Conversion Service:

  • Document Conversion Service is designed from the ground up for high-volume document conversion. For companies with a regular need for file conversion, this can provide exceptional cost savings over time.
  • Beyond the directly-attributable cost savings, batch document conversion saves your organization significant time. By converting many files at once, that frees up time for other work than can directly contribute to the goals of your company.
  • File conversion can be truly automated: run conversions 24/7 in the background, allowing documents to be converted without constant attention from an employee or a member of your IT staff.
  • Conversion settings can be set once and used across multiple conversions, saving you time and worry.
  • The quality of your converted document is guaranteed to be the quality that you specify.
  • For more advanced users and IT departments, the software can be operated from the command line, again, to save your organization significant time.
  • Settings can be tailored through the application configuration file to control all aspects of the conversion process.
  • New for Document Conversion Service 3.0: DCS now supports conversions to vector PDF. This allows for searchable PDF documents, converted from a wide spectrum of different file formats.
  • Document Conversion Service offers workflow integration via the PEERNET.ConvertUtility .NET utility library (callable from any language; C++, C#, VB, PowerShell, and others).
  • DCS does not rely on the system default printer, allowing for true parallel processing of documents.
  • It also gives you the capability to control which file converters are running at any time, freeing up resources, memory and processing power to devote to your main conversion tasks.
  • Document Conversion Service is built as a true Windows service, and does not require a signed-in user to operate. Conversion processes are monitored as a service, so they’re automatically restarted to minimize downtime.
  • It offers support for Outside-in ActiveX Control from Oracle ®, adding the ability to convert into 500 more formats as needed.
  • DCS gives organizations the ability to convert text-based reports from older mainframe applications into a versatile, modern format such as PDF or TIFF.
  • It can easily create faxable TIFF files.
  • You’re able to set up a watch folder service to monitor multiple folders.
  • The operator can consolidate disparate information by automatically combining multiple files into a single file, such as a PDF.

Document Conversion Service is highly-specialized, and tailored to the needs of enterprise level organization. It offers seamless workflow integration, and meshes well with any existing content management and file organization processes in place. Take a look at some more of the features that make DCS the most robust enterprise file conversion service on the market today. Here’s a short video on what i can do for you.

What Sort of Organizations Require Automated Batch Document Conversion?

A number of different industries have a need for automated batch conversion of their documents and files. These could include, among others:

  • Medical profession – clinics, hospitals, offices;
  • Legal profession – law offices;
  • Municipalities and government organizations;
  • Banking and financial services;
  • Insurance organizations – agencies and brokerages;
  • National and multinational corporations;
  • And a wide variety of others.

One benefit of converting files into one particular format is that it standardizes your company’s record keeping. It also keeps the ultimate viewer of the document, internally, from maintaining multiple pieces of software, or opening up those various programs each time that they need to view a document. But changing files into widely-used and supported formats — such as PDF and TIFF, for example – also offers you the ability to easily share documents outside of the organization as well. So as an example, if there is an invoice generated by some other enterprise platform that you need to share with a client, conversion through Document Conversion Service makes this readily option readily available.

What Files Types are Supported for Batch Conversion?

Document Conversion Service supports a wide range of files for batch document conversion and automated file conversion applications. Among the most common:

  • PDF files
  • Excel files: .xlsx, .xls, .xlsm and more
  • Image files: JPEG (JPG), TIF (TIFF), BMP, PNG, GIF, and more.
  • Web pages: HTML files, secure HTML files
  • Powerpoint Files, shows and templates: .ppt, .pptm, .pptx.
  • Word Files and word processing files: .docx, .doc, .txt., and many more.

And here are a few more specialized file types that you may find Document Conversion Service useful for in your industry:

  • Design Review Drawings (*.dwg)
  • AutoCAD drawings (.dwg).
  • Postscript files (*.ps)
  • Publisher files (*.pub)
  • And many more. Please see our Supported Conversions page for a full list of supported filetypes that can be converted with Document Conversion Service.
  • We are adding support for new formats all the time, so please reach out and contact us if you require support for a format that you don’t see listed.

On-Demand File Conversion for Enterprise Organizations

Perhaps your enterprise-level organization requires regular file conversions but not to the point of needing an automating solution. There are a number of different directions and software solutions you can look towards to fulfill your requirements if this is the case.

Although the software is primarily built and targeted towards individual end-users, File Conversion Center offers on-demand, desktop file conversion that could serve as an intermediate option for some enterprise-level organizations that require regular file conversion, across multiple formats, but don’t quite need an automated batch processing solution.

Here are the basic features of File Conversion Center:

  • Converts from formats including Microsoft Office (Word, Excel, Powerpoint, etc.); PDF; HTML and PostScript.
  • Converts to formats PDF, TIFF and JPEG.
  • Makes use of drag-and-drop file conversion – drop a file in a given folder, and the converted file is outputted automatically based on previous settings, or settings that you specify.
  • Offers you the flexibility to either convert one file at a time, or convert multiple files at the same time.
  • Offers a wide range of conversion settings to tailor the outputted document for what you’re looking for. Options include basic selections such as file type and output location, and more advanced file customization options – for example, resolution, multi-page file creation, auto-rotation – and a range of different options.

File Conversion Center offers the option to run scheduled tasks, so there is the opportunity, for example, to leave it running its conversion processes before heading home for the evening, and then have the converted files ready for you the next day.

Single-Purpose File Conversion Tools

Some enterprise-level companies, businesses and organizations may only require the use of software that is built specifically to convert to one file format. Although these options do not offer batch file conversion functionality, they are excellent solutions for individual end-users to convert files as needed. If your organization requires regular use of the PDF format, for example, then PDF Image Printer, which converts to high-quality, non-searchable PDF format, might be a great fit. Likewise, if you keep records in TIFF format, our TIFF Image Printer makes TIFF conversion fast and effortless (one of the most common uses of the software is to convert PDF to TIFF.) As well, if you make use of both formats, then you may want to consider Raster Image Printer, which allows for quick document conversion into TIFF, JPEG, PDF, GIF, PNG format and an array of others.

Enterprise File Conversion: Get the Full Scope of Options

For more information on the product options available to your enterprise organization, check out our full product line of file conversion software. If you need more information on which product might be right for your company, please take a couple of minutes to watch the video below:

Or, if you have any further inquiries or questions about file conversion for your enterprise organization, feel free to reach out and contact us. We’ll be happy to point you in the right direction.

How to Choose Document Conversion Sfotware

How to Choose Document Conversion Software

There is a world of choice out there when it comes to document conversion software. Whether you are personal user just looking for occasional one-off or an enterprise organization with a need for consistent batch file conversion, your options are virtually endless. So once you’ve decided that you need a dedicated document conversion solution, what’s the best way to wade through the bevy of options to identify the software that’s right for your needs? This guide should help point you in the right direction.

Assessing Your Needs:

How to Choose Document Conversion Software

Before you go searching out a piece of software or a solution for your file conversion needs, it’s helpful to reflect on exactly the types of features you’re looking for.
Finding the right program or system to handle document conversion or file conversion can be broken down into some of the following main categories and questions:

  • What Volume of Document Conversion Do You Need?

    If you’ve started to think about a file conversion solution in the first place, then you likely have some need for it. But to what extent? Do you anticipate converting documents a few times a week? Or a few times a day? Or, even down to multiple times per minute? Taking stock of your needs will help significantly in starting the process towards your final choice.

  • What Sort of Budget Do You Have in Mind?

    File conversion solutions and software can vary greatly in price, but by the same token, vary greatly in functionality. They can range in cost from totally free (although, as a note of caution, these usually come with caveats – more on that later) to enterprise level license pricing. In general, you are likely to get what you pay for in terms of power and functionality as you move up the chain of file conversion programs.

  • What Types of Files Do You Need Outputted?

    The file formats that your business is making regular use of will be a crucial determinant in choosing your file conversion software. Some programs are likely to handle any file format that you want, while others are more built for a singular purpose (for example, to convert files to PDF, or convert to TIFF.) Keep this in mind when researching potential software solutions.

It’s essential that you take these questions into account when developing a strategy for document conversions.

Answering some Key Questions:

Before we get into a rundown of your various software options, let’s review a couple of important questions that people commonly have regarding file conversion protocol.

Free or Paid File Conversion?

When looking for a file conversion solution, you may be tempted to look at what free options are out there. And for some people, that may be fine. But for the majority of business, enterprise, and even home users, there can be drawbacks to using a typical free online file conversion website. These drawbacks can include:

  • Watermarks on the documents. Almost all free file conversion sites will stamp some sort of mark on the outputted, converted document. This can look highly unprofessional if you’re using the document for anything related to business purposes.
  • You probably don’t know exactly where your documents are going. This is potentially a huge issue in this era of heightened concern over digital security; and particularly, if the information in the document is sensitive in nature or contains your customers’ information. You’ll want to know that the server that you’re uploading this information to is secured, or at very least, run by a trusted, reputable organization.
  • You may be limited in the settings of your outputted files. As a result, the files may be too low-quality, or too large of files for your particular needs. As well, there are often low restrictions as to the size of file that you’re able to upload.
  • You also may be limited in terms of the supported file types. Many of these free online file conversion sites offer quite limited functionality.
  • Conversions can be slow. Some larger files may take up to several minutes to convert. If you have a need for consistent conversions, this is a less-than-ideal use of time.

If you’re really just interested in file conversion for small business or personal use, consider making use of a site like Peernet’s ConvertMyFiles.com. It is a membership-based website with packages starting from as low as $1.00 for one week of conversion time. This $1 Copper package allows you up to perform up to 10 conversions per week. From there, as you need more conversions, there is some outstanding value provided in the bronze, silver and gold packages offered.

Best of all, ConvertMyFiles offers support for a massive range of file types:

  • Adobe PDF Documents (*.pdf)
  • AutoCAD Drawings (*.dwg)
  • Design Review Drawings (*.dwf,*.dwfx)
  • Image files(*.bmp, *.gif, *.jpg, *.jpeg, *.png, *.tif, and many more)
  • Microsoft Excel (*.xls, *.xlsx, *.xlsm, *.xls, *.xlt, *.xltx, *.xltm, *.xlsb)
  • Microsoft PowerPoint (*.ls, *.xlsx, *.xlsm, *.xls, *.xlsb)
  • Microsoft Outlook(*.oft, *.msg, *.vcf, *.vcs, *.ics)
  • Microsoft Publisher(*.pub)
  • Microsoft Visio(*.vsd, *.vdx, *.vsdx)
  • Microsoft Word(*.doc, *.docx, *.docm, *.dot, *.dotx, *.dotm )
  • Microsoft XPS(*.xps, *.oxps)
  • Postscript files(*.ps, *.eps)
  • Rich-Text files(*.rtf)
  • Text files(*.txt, *.log, *.xml)
  • Web files(*.htm, *.html, *.mht)

Give it a try and convert files online today!

What Are the Main Advantages of Using Business-Focused Document Conversion Software?

Here are 10 good reasons why using professional document conversion software is the smart choice to make:

  1. Your conversions will be consistent. This adds dependability to your file conversions, ensuring that your outputted files have a professional appearance.
  2. Rather than bouncing between various websites or programs, training time is limited when making use of one piece of file conversion software.
  3. It’s easy to use. Building off of the previous point, our software is designed with user experience in mind, developed to make file conversion simple.
  4. Professional document conversion programs offer flexibility and customization to tailor your files as needed, depending on size and quality concerns.
  5. Using secure software ensures that any sensitive data contained in converted documents remains protected.
  6. Similarly, acquiring the file converter itself is done through a safe, secure environment, so you wouldn’t have to worry about what your employees are downloading.
  7. A wide range of supported file types. With all-in-one solutions such as Document Conversion Service or our File Conversion Center, you have output files in a wide range of file formats, so if unusual needs spring up, you’ll be covered. Even with software like PDF Image Printer, you have the option to convert from any Windows document file that can be converted, into a PDF document.
  8. In most cases, you don’t have to worry about time or employee resources wasted through server downtime, or internet connectivity issues.
  9. It works on your existing operating system. File converters like those developed by Peernet are compatible with Windows-based operating systems, the dominant OS used in offices and corporate environments throughout the world.
  10. There is a highly-trained and expert support team that stands behind their products and is happy to help with any issues you may run into.

Choosing Your Document Conversion Software:

So, with all that in mind, here is a brief rundown of the software you should choose, depending on your particular needs that you’ve already assessed.

To Convert to TIFF:

  • TIFF Image Printer functions as a virtual printer, allowing conversion of any Windows file you can print.

To Convert to PDF:

  • PDF Image Printer converts Windows documents to non-editable (raster) PDF files.
  • PDF Creator Plus is built as an Adobe Acrobat alternative, allowing you to work with various Windows documents to create vector PDFs (searchable).
  • Convert to PDF is a powerful, yet easy-to-use PDF Converter that allows you to create searchable PDFs, and allows for automated PDF conversion.

To Convert to PDF, Convert to TIFF, and others:

  • Raster Image Printer combines the functionality of PDF Image Printer and TIFF Image Printer into one package, and expands it to allow for conversion to JPEG, PNG, GIF, and a wide range of other file formats.

For Businesses with a Need for Desktop Batch Conversion:

  • File Conversion Center offers an all-in-one solution to convert files to TIFF, JPEG, PDF and a range of other image formats. Conversion tasks can be scheduled and automated document conversion is available for power users.

For Businesses with an Ongoing Requirement for Batch Document Conversion:

  • Document Conversion Service is our top-of-the-line solution for batch file conversion. It offers powerful command line functionality and can convert files in the background, 24/7. It is a highly scalable product with a robust feature set that is suitable for businesses with a need for consistent or constant file conversion, and enterprise organizations.

Make The Right Choice:

If you still need a little assistance in choosing the right document conversion software for your needs, please take a couple of minutes to watch the video below, which should help steer you in the right direction.

As well, if you still have questions about document conversion software, feel free to contact us here at Peernet – we’ll be happy to provide some insight and offer you some guidance on what sort of software solution might fit the needs of you and your organization.

document conversion software for business

How Document Conversion Software Saves Your Business Time and Money

Making use of professional document conversion software can save you, as an individual user, or your organization, a lot of time and money. Above and beyond the simple cost reductions by reducing your use of physical paper, making use of software that addresses the size and scale of your operations can improve efficiency and allow you to spend your time and resources on tasks that are essential to your actual operations.

Here’s a look at how PEERNET software can help address this for you or your company, integrating with your existing structure or workflow.

document conversion software for business

Batch Document Conversion

Companies with a frequent need for document conversion and file conversion will find several benefits from making use of a batch document conversion software.

This type of solution can address several needs:

  • A standardized document conversion program and protocol, to reduce or mitigate training costs across the organization.
  • A significant need to reduce employee time and attention devoted to administrative tasks, to remain efficient and competitive with others.
  • A system of document organization that makes files and documents easy to search, retrieve and locate.

Document Conversion Service: Automated Batch Document Conversion software

Document Conversion Service from PEERNET is built to be a software solution that saves your organization time, and resources that can be applied elsewhere. The software is adept at handling high volumes of document conversions. Built with enterprise business in mind, it is also scalable to meet the needs of different organizations.

One of the big benefits of Document Conversion Service is its power and flexibility within your organization’s document conversion protocol. Not only is it a highly efficient standalone conversion solution, but it can also be integrated into your existing workflow. It features powerful command-line functionality, can run 24/7 in the background, and incorporate workflow integration via the PEERNET.ConvertUtility .NET utility library (callable from any language; C++, C#, VB, PowerShell, and others).

File Conversion Center: Desktop Software to Replace Many Different File Conversion Programs

If you have a need for an all-in-one document conversion solution, but don’t necessarily need an automated process, PEERNET’s File Conversion Center provides an ideal solution. In contrast to Document Conversion Service, File Conversion Center is built as a desktop, interactive software product, rather than a truly automated solution. It converts files from a range of formats into three of the most common business document formats (PDF, TIFF and JPEG), among many others. File Conversion Center makes your document conversion as easy as dragging and dropping, though of course, also offers a powerful set of features that allow you to customize your outputted files. File Conversion Center integrates seamlessly into your Windows desktop to give you right-click or drag-and-drop conversion from all your files and folders to save you significant time related to document conversion and batch document conversion, while also offering a cost-effective replacement for the work that you may be using several different programs (and licenses) to currently carry out.

On Demand File Conversion Solutions:

Even if your organization is not quite at the point where you need regular, large-scale and ongoing file conversion, you’ll likely find some value in some of our other offerings that are built to be efficient file conversion solutions.

These programs save you time by:

  • Simplifying the document conversion process.
  • Reducing the need to train employees on different systems or software
  • Allowing you to set conversion output options, and save them for future use
  • Giving you the peace of mind that document formatting will be maintained after your conversion.

At this level, many of our products are developed based on the specific file type that you need to convert to. Here are a few of the more popular file types that our clients are looking to convert to – PDF & TIFF. Here’s a brief look at each of the pieces of software within this segment, and how they can save your organization time and money – two of your most valuable organizational resources.

Image Printers:

How they save you time:

Image printers are one of the easiest ways to convert documents on your computer, from one file format to another. They essentially behave exactly like a physical printer does in the office, except instead of spitting out a paper document, you end up with a digital copy of your converted file. The image printer is installed and recognized by your computer in a very similar manner to a physical computer. Then, to convert a file, you simply print the document from the regular print menu, and select the image printer instead of a regular printer. Just like that, your converted file is outputted to a specified folder on your computer.

How they save you money:

Our line of image printers are priced as an affordable, cost-effective option for businesses of all sizes who require regular, on-demand document conversion. They integrate seamlessly with your existing Windows operating system, and are likely one of the simplest methods of bringing your small team onboard to document conversion.

Here are the programs we offer that install in minutes, and make image printing a snap for your team at the office.

TIFF Image Printer: TIFF Image Printer makes converting files to TIFF very easy. TIFF is a versatile image format that’s ideal for document management and is used in professions with a need a for a highly-secure and consistent document format, like the legal and medical industries. The TIFF Image Printer can be accessed by any Windows program that can print. It allows you to customize the properties of your outputted files, to a degree not seen in other software, and offers advanced features that make image processing easy. It also has built in support for various fax options.

PDF Image Printer: PDF Image Printer produces non-searchable (raster) files that mean the files can not be easily altered, thus making it a secure format. It is ideal for producing a version of your document that maintains the exact format you intended, regardless of what device or operating system the file is eventually viewed on. As with TIFF Image Printer, our PDF Image Printer makes the file conversion process as simple as can be, functioning the same as if you were to print a document out to an ordinary printer.

Raster Image Printer: Raster Image Printer combines the feature set of TIFF Image Printer and PDF Image Printer, as well as support for the other formats that are most relevant in the modern business environment.

Other PDF Software: For Both Individual Users and Businesses of any Size

Our line of document conversion software also includes PDF Creation and PDF Conversion software with our Convert to PDF and PDF Creator Plus desktop applications.

In short, PDF Creator Plus 7.0 is built specifically as a cost-effective alternative to Adobe Acrobat. It allows you to merge, edit and combine any sort of standard Windows document (for example, Word documents, Excel spreadsheets, Powerpoint presentations) into an outputted, searchable PDF file. It takes many of the most-frequently used features you would use in a PDF creation program, packaged into one piece of software that is offered at a fraction of the price, making it a cost-effective option for businesses and users.

Meanwhile, our Convert to PDF software can save you or your organization lots of time, by offering the ability to create high-quality and searchable PDF files in an extremely easy and convenient manner. Unlike PDF Creator Plus, which allows you to merge multiple files, Convert to PDF strictly allows for one-to-one conversion. A conversion wizard guides you through the process, and the software can store your preferred conversion and output settings for future use.

Web-Based File Conversion:

If you’re an individual user, or working in quite a small office, perhaps you’re just looking for occasional use of file conversion services. Maybe you don’t want to install software on your computer.

If that’s the case, consider our file conversion website, ConvertMyFiles.com, for your document conversion needs.

How ConvertMyFiles.com saves you money:

ConvertMyFiles.com does not require you to download any software to your computer. So not only is there no costs relating to software and storage, but it’s also an extremely cost-effective option for individuals or companies that have a more occasional need for file conversion. The converted files are stored digitally for a specified period depending on your membership level (see chart below), but you can download them anytime for permanent keeping within that time period. Another great benefit of ConvertMyFiles.com is that, unlike other free or low-cost online file conversion tools, there is no watermark on your images. You’re also able to choose from a variety of output options for your converted files. Finally, with one account, you can access ConvertMyFiles.com on the go, from your desktop, laptop, tablet or even mobile phone, making it a highly-flexible file conversion solution for people on the go. When it comes to saving you time and money, ConvertMyFiles.com definitely fits the bill.

Here is a full list of features and functionality at the three membership levels:

Bronze Silver Gold
$4.99/mo.
Upload files up to 50MB
Up to 50 conversions per month
Converted files kept for 1 week
Emails answered within 5 days
$9.99/mo.
Upload files up to 100MB
Up to 125 conversions per month
Converted files kept for 2 weeks
Emails answered within 3 days
$24.99/mo.
Upload files up to 200MB
Up to 350 conversions per month
Converted files kept for 4 weeks
Emails answered within 1 day

PEERNET Document Conversion Software: The Solution that Saves Your Business Time and Money

As you’ve been able to see in this post, PEERNET offers a range of products that closely fit the needs of many different users, from multinational enterprise corporations, all the way to individual home users. To further sum up our offerings, please take a couple of minutes to watch the video below, in order to help determine which product might be best suited to save you time and money.

And as always, if you have any questions, or we can assist you with your document conversion requirements in any way, please don’t hesitate to contact us at your convenience.

virtual image printers

How to Convert PDF to TIFF, PDF to JPG, Excel to PDF, and Other Common Office Document Conversions

Converting documents around the office can feel like a bit of alphabet soup. PDF, TIFF, JPEG, DOC… for those who aren’t familiar with the intricacies of file formats, which formats are best for which tasks, and how to go about converting them, it can certainly cause some confusion. If you fall into that group, this guide is for you.

Why is document conversion necessary?

Common document conversions

Sometimes, you’ll have a file on your computer that you need to share with a client or a colleague. Before sending it to them, you might have a few concerns:

  • Will the client be able to view it on their computer?
  • Will they see the formatting the same way that I do?
  • Are there any security issues with the file? Does it need to be password protected?

For these reasons and more, document conversion (also known as file conversion) is sometimes necessary. With that in mind, let’s take a look at some of the more common document conversions you might run into at the office, and how to go about converting those files.

PDF to TIFF

PDF stands for portable document format, and it is one of the most common file formats around in the modern business environment. A PDF is usually opened and read with a program like Adobe’s Acrobat Reader, and can be easily created with Peernet’s own PDF Creator Plus.

While PDF is a versatile format, appropriate for many uses around the office, some companies make use of the TIFF file format. TIFF is actually an image format, originally designed specifically to handle scanned documents.

There are several ways to convert PDF to TIFF, but the simplest and most cost-effective way for many small and medium-sized businesses is to make use of TIFF Image Printer. This piece of software (which will come up again during this piece) allows for quick and easy conversions to TIFF, from PDF, and a huge range of other file formats.

Best of all, it’s really simple to use; as easy as printing out a paper document.

PDF to JPG (JPEG)

PDF is one of the most common document formats used in modern computing, while JPG is probably the most common image format used on the modern web. Naturally, you might run into cases where you need to convert one to the other. Those reasons for converting PDF to JPG could be any number of things; for example, maybe you have a page of a document that you want to display on your company’s website, but don’t want to ask visitors to download the whole PDF document. For individuals or small to medium-sized business users, your best bet is likely by making use of Raster Image Printer.

Larger organizations or users with the need to regularly make this conversion may get more use out of software such as Document Conversion Service 3.0.

Excel to PDF

Spreadsheets built in Excel can be a tremendously useful business tool. But for one reason or another, you may not want to share an entire spreadsheet with a client or colleague.

  • Maybe you want to keep the reader focused on relevant parts of the spreadsheet or charts.
  • Perhaps other parts of the spreadsheet contain sensitive data.
  • Maybe the spreadsheet contains lots of extraneous information.
  • Maybe you know that the user is on a device that does not deal with the Excel format well.

Whatever the reason is, you can easily convert from Excel to PDF with the click of a mouse, using any number of Peernet offerings:

  • Use PDF Creator Plus to easily convert Excel files to searchable PDFs. This can be useful if you want to merge your Excel conversions with other formats such as Microsoft Word, PowerPoint, or others, to combine them into a custom PDF output.
  • Need to create non-searchable and non-editable PDF files? PDF Image Printer allows you to easily create high quality and small size files when converting from Excel to PDF.
  • Use Convert to PDF to create high quality and searchable PDF files – a conversion wizard guides you through the process and makes it really easy; you can also save your settings for future conversions.

If you need to just do a single conversion, or don’t require software for regular conversions, you’ll probably find ConvertMyFiles.com to be useful to convert Excel to PDF. In fact, your first conversion is free (up to one per month.) Beyond that, a cost-effective $4.95 fee allows you to do up to 50 Excel to PDF file conversions (or, a huge range of other file conversions) per month.

JPG (JPEG) to TIFF

Converting JPG to TIFF (sometimes denoted as JPEG to TIFF) can be a useful conversion if your company is already making use of the TIFF file format for your corporate record keeping or client information. For example, perhaps a photograph from a client needs to be archived, or they sent send you a photo from their digital camera of a receipt. In those types of instances, it may be necessary to convert the JPG image to TIFF, which is a higher quality and lossless format. If such a need arises, you can use TIFF Image Printer to easily carry out the conversion in a matter of seconds. For more info, see our easy-to-follow guide on how to convert JPG to TIFF.

Word to PDF

One of the biggest problems with sharing Microsoft Word documents between different computers, operating systems and devices is that often, the formatting will get ruined. This results in an amateur-looking document that does not accurately portray your intention as the writer. Even though you haven’t made any errors, the layout of the document can be drastically altered. This can come down to a number of issues:

  • Having different fonts installed;
  • Having different default page settings (margins, orientation, etc.);
  • Because of these factors, page breaks can become non sensical.

The solution to this issue is to always convert your Word files to PDF before sending them off to a client. Peernet offers a variety of solutions to carry this out.

  • Use PDF Creator Plus to convert Word files to searchable PDFs, quickly and easily. This piece of software allows for you to merge your Word conversions with other formats such as Microsoft Excel, PowerPoint, or others, to combine them into a custom PDF output.
  • Need to create non-searchable and non-editable PDF files? PDF Image Printer allows you to easily create high quality and small size files when converting from Word to PDF.
  • Use Convert to PDF to create high quality and searchable PDF files – a conversion wizard guides you through the process and makes it really easy; you can also save your settings for future conversions.

Don’t want to install software? Just as with your Excel to PDF conversions as listed above, be sure to check out ConvertMyFiles.com to convert Word to PDF files using any device, with a simple file upload. ConvertMyFiles allows for one free conversion per month, and for only $4.95 per month, you can do up to 50 conversions per month. It’s a great solution for users who have a regular need to convert Word to PDF on a more sporadic basis.

PUB to PDF

Microsoft Publisher is a tool used in the desktop publishing industry. It’s generally used for page layout, and offers more flexibility in terms of design considerations than a standard Microsoft Word document. If you work with Publisher, however, you know that it can be problematic to share designs with clients who do not have Publisher installed on their own machines. The solution to this is to convert PUB to PDF.

The simplest way to do this is probably with Peernet’s Convert to PDF piece of software. You simply go to print your PUB file, and select PDF Creator Plus as your printer option. Once the files are outputted, you just click “Create PDF” within PDF Creator Plus to finalize the saving of your file. For more information, please see our guide here on How to Convert PUB to PDF.

Word to JPG (JPEG)

On occasion, you may need to convert a Microsoft Word file to a JPEG image. Perhaps you need it in that format to easily insert into another document, brochure, pamphlet, etc.; or, maybe you need to display a particularly-formatted composition on your website. Whatever the case, Raster Image Printer makes Word (.doc) to JPG file conversion as easy as printing a document.

How to Batch Convert to PDF and Batch Convert to TIFF

Converting dozens, or hundreds of files to PDF or TIFF format can be cumbersome, especially if you’re a small, medium sized, or even large organization with limited time and resources. There are a few options available to you. A program such as File Conversion Center is an ideal time-saving desktop application that nicely fits the needs of many organizations. It’s able to convert files from Microsoft Office formats (Word, Excel, PPT, etc.), web pages, and more to PDF (as well as TIFF and JPEG). Conversion is easy and the flexibility and control offered is unmatched.

For an even more automated approach, for companies needing a high volume PDF Conversion tool, there is our Document Conversion Service (DCS). This software is commonly used for not only batch PDF conversion, but other popular conversions such as PDF to TIFF, PDF to JPEG, Word to TIFF, Word to JPEG, Excel to TIFF, Excel to JPEG, and a whole lot more. And the new edition of Document Conversion Service, version 3.0 introduces vector (searchable) PDF creation, so operations like Word to PDF, Excel to PDF, Publisher to PDF, Visio to PDF, and a wide range of others are now supported. This makes DCS an even more attractive option for enterprise-level companies who have a consistent need for file conversions across their organization, as well as any business whose operations depend on automated, batch file conversion.

The Best Software for Document Conversion

As you’ve seen throughout this article, there are a wide range of different software options for converting files, and the best software for your file conversion needs may depend on factors such as your industry, the size of your organization, and the types of conversions you need to regularly process. So in essence, the best document conversion software will be unique to your specific conditions and needs.

One final note on software conversion, however: if you are a small to medium-sized company, looking for a solution for converting documents to all three of JPEG, TIFF and PDF, consider Raster Image Printer. As mentioned in the Word to JPEG conversion, it easily converts any printable Windows document on demand, combining our PDF Image Printer and TIFF Image Printer into one simple package. It also allows on-demand conversion to image formats such as GIF, PNG, and a range of others. If you need the functionality to convert to multiple formats, but don’t require the power and flexibility of a full-feature enterprise product like Document Conversion Service or File Conversion Center, Raster Image Printer is an excellent middle ground.

Free File Conversion Options

As mentioned a few times previously in this article, if you are an individual user looking to convert one document at a time, or a limited amount of document conversions, your best bet might be to make use of an online file converter, like ConvertMyFiles.com. There’s no software to download at all, and the site allows you one free document conversion per month. It also has paid packages for multiple conversions available for as low as $4.95 per month.

Any Questions?

If you didn’t find the answer on how to do a specific file conversion here, please watch the video below to assess which document conversion software might be right for your needs.

And of course, if you need some guidance in selecting a product, we’re always happy to help. Contact us with your inquiries.

Document Conversion Service - Windows 10 Certified - Update Now

New Product Releases, Built for Windows 10

Peernet is proud to announce the release of new versions throughout most of our software portfolio!

The new software versions coincide with the rollout of Windows 10, the latest operating system from Microsoft. All of our programs have been updated to work seamlessly with the new OS, in addition to containing a number of updated features that improve the user experience.

Best of all, if you already own one of our products, we have some tremendous offers available. Simply log in here and click the appropriate link for big savings on your software upgrade.

If not, here’s a quick look at each of our newly-upgraded products, and why they might be right for your needs!

Document Conversion Service 3.0

Document Conversion Service - Windows 10 Certified - Update NowFor businesses with the need for batch file conversion, Document Conversion Service (DCS) is the ideal solution. Our customers around the world commonly use DCS as an enterprise-level conversion solution.

DCS allows for customizable drag & drop file conversion as well as powerful functionality like command line tools to convert files and folders, and Workflow integration. The new version of DCS allows you to convert to vector (searchable) PDF files from Microsoft Office documents. That opens up the functionality for Word to PDF, Excel to PDF, PowerPoint to PDF, HTML to PDF and much more!

What’s New in version 3.0:

  • Creation of PDF files containing PDF graphics, embedded fonts, hyperlinks and more.
  • Support for Windows® 10 and Windows® 10 Server.
  • Support for Adobe® Reader DC.
  • Improved startup of DCS service by refactoring application pool to be self regulating.
  • Improved retry logic when a document fails to open or convert correctly.

Image Printer 11.0

(TIFF Image Printer 11.0, PDF Image Printer 11.0, Raster Image Printer 11.0)

Our line of image printers makes document conversion so easy – the user simply prints a Windows document as they normally would, and just selects the Image Printer rather than a physical, Raster Image Printer - Windows 10 Certified - Upgrade Nowin-office printer.

TIFF Image Printer allows you to easily convert to TIFF using this method. PDF Image Printer provides the functionality to print to PDF. And Raster Image Printer is an all-in-one conversion solution that allows you to quickly and easily create files, converting from any printable document format to TIFF, JPEG, PDF, GIF, PNG and more.

What’s New in all three products, version 11.0:

  • Support for Windows® 10 and Windows® 10 Server.
  • Improved page size matching when dealing with documents with custom page sizes.
  • Printer core is now fully 64-bit when installed on a 64-bit operating system.

PDF Creator Plus 7.0

PDF Creator Plus - Windows 10 Certified - Upgrade NowIf you need a program with the functionality of Adobe Acrobat, but at a budget that suits your needs, check out PDF Creator Plus.

This program allows you to combine, edit and merge Windows documents to create PDF files.

What’s new in version 7.0:

  • Support for Windows® 10.
  • Improved page size matching when dealing with custom page sizes.
  • Printer core is now fully 64-bit.

File Conversion Center 6.0

File Conversion Center - Windows 10 Certified - Upgrade NowAn ideal time-saving product for businesses large and small, to save time and make file conversions more efficient. File Conversion Center allows you to batch convert files to PDF, JPEG, TIFF and a number of other formats.

What’s new in version 6.0:

  • Support for Windows® 10
  • Support for 256-encrypted Adobe PDFs
  • Improved paper size matching
  • Fully 64-bit printer core components

Convert to PDF 4.0

Convert to PDF - Windows 10 Certified - Upgrade NowTo convert files to searchable PDF format, Convert to PDF is your ideal piece of software. It easily converts any printable Windows document to a virtual PDF printer, allowing you to easily customize the quality of the conversion as well as various other settings.

What’s new in version 4.0:

  • Support for Windows® 10 and Windows® 10 Server.
  • Improved page size matching when dealing with documents with custom page sizes.
  • Printer core is now fully 64-bit when installed on a 64-bit operating system.
all in one document conversion solutions

Why Your Business Needs an All-in-One Document Conversion Solution

Getting ahead in the modern business environment depends largely on the efficiency of your employees and the systems that your company has in place. The ability to produce better results, more quickly than the competition, is one of the things that what sets leading businesses apart from the pack.

all in one document conversion solutionsThe transition toward computer-based workflows in the business world over the past few decades has certainly created some new efficiencies that have allowed for better use of time, money and resources. Digital document management leading to increased productivity stands out as a prime example.

A truly paperless office may not be too far off in the future, but it’s been a long transition to get to the point where we are now. So for a majority of organizations, a 100% paperless existence is not quite the reality of their current situation in 2015. However, industries including law, medical, retail, suppliers, and a whole range of others have made great strides in digitizing much of their documentation and customer information.

While this has allowed for deployment of resources away from administrative tasks, by the same token, shifting document management towards a more paperless model has also, for some companies, created a new set of inefficiencies. These often stem from issues relating to file formats, and the process of digital file conversion.

The Problems with Relying on Different Pieces of Software

Whereas businesses once relied simply on paper documentation, today, they make use of all sorts of different file formats, including TIFF, PDF, JPEG, and wide range of others. This modern environment often requires a range of document conversion options, and unfortunately, many companies are losing out by relying on a patchwork of file conversion solutions.

Here are some of the issues that commonly arise when companies, large and small, rely on different software programs for their document conversion needs.

  • Different programs’ features are not located in the same places. One of the biggest problems with relying on a hodgepodge of software is that each program might feature a drastically different user interface. This can be confusing or frustrating for your employees.
  • Some programs may have features that others don’t. Small differences in functionality of different programs can lead to big-time confusion.
  • It can lengthen training time for new employees. If your organization is using multiple pieces of software, it stands to reason that new contributors will need to learn each of them. This is an unnecessary expense in terms of time and investment.
  • You end up having to deal with different companies for troubleshooting purposes and technical support. If you’re not sure how to carry out a specific function, or change a conversion setting, for example, do you know how to get help? It can be frustrating to track down good quality technical support.
  • Pay for many different products that each do one thing. Logically, your company’s software budget could be vastly inflated by investing in a wide range of single-use programs. This budgetary inefficiency could be sucking up financial resources that could be better put to use investing elsewhere in your company, including core operations, hardware upgrades/IT, human resources, employee perks, and more.

The Better Way: Using an all-in-one document conversion solution

This is where an all-in-one document conversion solution, like the range of products offered here at Peernet, can provide your business with real, tangible long-term benefits.
There are several advantages to using one coherent document conversion system has over using the aforementioned patchwork of different programs. Some of these benefits include:

  • Establish an efficient protocol for document conversion. Convert documents more quickly, and set up a framework for conversions, including: document settings, file management, storage and more. The more automatic the process, the more resources are freed up for your staff to work on tasks that require more human interaction.
  • A committed customer support team that’s intricately familiar with each product. When you need assistance with a software product, it’s comforting to know that you can rely on a team to work you through your issue. Our website is loaded with helpful how-to guides, frequently asked questions, as well as options for customer support.
  • Purpose-built features based on years of experience. Peernet has been in the digital document conversion business for a long time. That means that our line of products is built upon those many years of experience, their practical use in day-to-day business operations and the features that our clients have asked us to deliver.
  • A high-quality product design and user interface. Building off that last point, our software has been refined over many iterations so that the current versions are highly stable, intuitive programs that can offer the highest-level file conversion functionality, in an easy-to-understand package for the user.
  • The efficiency of paying for one product that does many things. Our line of final converter software extends from more entry-level type programs up to highly-efficient, enterprise level solutions. As such, the different programs are priced to meet the needs of the intended target audience. Rather than paying for a variety of different programs, simplify your accounting and make the efficient investment in one program that suits your goals and operations, and offers the wide range of functionality that your organization requires today and in the future.

Programs for your document conversion needs

Peernet offers a number of products that can meet your needs, and open up new efficiencies in your document conversion operations. Here’s a look at three pieces of software we offer, each of which can replace many different file converters.

Document Conversion Service

Document Conversion Service, or DCS for short, is useful for a huge range of common business file conversions. DCS is ideal for organizations looking for a high-volume document conversion software that is capable of handling a wide variety of format conversions. What makes it good for high-volume needs? For one thing, its batch conversion ability. The software is designed to convert files in the background, around the clock, so your employees’ time and resources are freed up for work that’s essential to your day to day operation.

DCS is also very customizable to the needs of your organization. For basic uses, it’s as simple as dragging and dropping files, but it also boasts a robust feature set including Command line tools, workflow integration, and is very scalable to meet the needs of your organization.

Finally, DCS stands out for being able to handle a huge variety of file formats for conversions. Whether your business is looking for a relatively common file conversion such as PDF to TIFF, or more unique conversions like Word to TIFF, Excel to PDF, or PUB to PDF, our Document Conversion Service is able to handle them all easily.

Take a look at some of the common conversions that our clients use DCS for, and just imagine all the pieces of individual software it could replace in your organization:

Converts From: Converts to
DOC
PDF
Excel
JPG
TIF
PNG
GIF
HTML
Outlook
PPT (Powerpoint)
…and 10+ other formats
JPEG
TIFF
PDF
…and a wide range of other image formats!

Raster Image Printer

Raster Image Printer is an easy-to-use solution for document conversion on your Windows system. For the user, it functions much like a physical printer does on your Windows desktop – simply print a document, and then select Raster Image Printer rather than your office laser printer. A virtual “print-out” (i.e. file) is then created, making this one of the simplest ways to integrate file conversion within your organization. This is a perfect solution for many companies who have the regular need to convert to PDF, convert PDF to JPG, print to JPG, and many, many more file conversions.

Converts From: Converts to
Any Windows document you can open and print to your printer.
Examples include:
Excel
DOC
PDF
PPT (Powerpoint)
TXT
HTML (web pages)
JPEG
TIFF
PDF

File Conversion Center

We built File Conversion Center as a desktop application to save you time in your day-to-day conversion needs. Conversions can be done on-demand, or scheduled. File Conversion Center is available in both Standard Edition (suitable for most individuals or small businesses needs), as well as Professional Edition (offering more advanced functionality.)

Here are some of the common image formats that our clients use File Conversion Center for in their daily operations.

Converts From: Converts to
HTML (web pages)
Microsoft Office (Word, Excel, etc.)
PDF
PostScript
And a range of other popular file formats…
JPEG
TIFF
PDF
And other image formats!

Get Started Today

Find the all-in-one document conversion solution that’s right for your needs. Watch the video below for more information on which product can be most beneficial to your organization:

As you can see, there’s likely a product that fits your document conversion needs perfectly. Make the leap to have your organization and employees spending less time managing file conversions and more time on the operations that make a true day-to-day impact on your company’s bottom line.

Need some more assistance? Contact us and we’ll be happy to discuss your company’s needs and which of our products is right for you!

ways to cut down on paper

5 Ways to Reduce Paper Use in the Office and Why It Improves Your Bottom Line

Software to reduce Paper use at the officeWhen running an organization, it’s always important to be vigilant when looking for ways to increase productivity. Improved processes mean higher efficiencies, less waste, and over-all higher profit margins.

One of the simplest ways to reduce waste and thereby cost, and prevent inefficiencies that often gets overlooked starts with reducing paper use in the office.

Excess Paper, Excess Cost

A 2014 study on the amount of paper waste in the United States shows that the average office worker in the U.S. uses 10,000 sheets of copy paper each year. This equates to 4 million tons of copy paper used annually!

We all know that the blank white paper we use for copying machines doesn’t come cheap (it’s not like it grows on trees), so why spend more money on paper that you don’t need.

Distribution, Communication, and Other Office Inefficiencies

Beyond the cost of copy paper itself, there or other costs to be associated with the over-dependence on paper.

Anytime an employee needs to print off a copy of their latest report to deliver to their superior for consideration, they spend time at the machine waiting for the pages to come out for packaging and delivery. Once the report has been completely printed and stapled, it then needs to be delivered, where it may get lost in the shuffle and never even make it to the reader. Lastly, once the document’s been read, it then needs the effort of being filed, where it only serves to take up additional space.

All of this could easily have been resolved by sending an electronic copy, eliminating the need to print the document, or deliver the report, with a lower chance of the message getting lost on someone’s desk. And since the file is electronic, it can easily be found again for future reference and retrieval.

Now that we have an idea of why it’s a great idea to cut back on paper-use, here are 5 ways to achieve office paper reduction!

1. Use Both Sides

This tip is simple. By printing documents on both sides of a page, you cut back the costs by half. One page now serves as two, but printing still takes the same amount of time, if not longer, and presents the same inefficiencies as above.

2. Proof-read Before You Print or Copy

This should be a standard practice regardless of your office’s desire to save on paper costs, but always make sure to read, and re-read your document for any errors before printing.

Not only will this practice save you the embarrassment of poor grammar or spelling, it definitely prevents mishaps where an entire document needs reprinting because the third word, in paragraph two, on page ten has a typo.

In line with this tip, preview documents you wish to print, and print only the pages you need. Why print fifty-six pages, when all you need are two?

3. Eliminate Unnecessary Forms

Are you or your employees still required to fill out request sheets to get the supplies they need? Maybe you have physical calendars people need to fill in for availability and appointments?

Every sheet of paper that is printed to provide a form can easily be eliminated by converting it to electronic, where people can fill out their information via computer. This also allows for more effective and efficient coordination and planning!

4. Go Electronic

We hinted above, that sending your reports electronically can save time and money, but there are a number of other big benefits for business to choosing electronic over paper as well.

By digitizing your office documents, you can share documents, instead of printing copies for distribution. You can also ensure that reports are proof-read via your word-processor to reduce grammatical and spelling errors before printing, and save paper that’s wasted with physical edits. Also, by editing margins and font sizes, you can increase the word count per page, further reducing the number of pages used.

5. Regularly Maintenance Your Copy Machines and Printers

Have you ever had a printer that garbles up documents as you print them? Maybe the ink is fading and you end up with barely legible pie charts and graphs? Or worst of all, maybe your printer is constantly printing out test sheets, which all result in wasted paper.

Eliminate these issues by following the advised procedures and taking proper care of your printing machines.

Save More by Going Paperless

With all the benefits listed above on how to save by reducing paper use, it’s clear to see that offices should shift away from dependence on printed documents, and towards electronic documents.

With electronic documents, there are a number of things to consider, such as increased security by converting to PDF, ensuring that quality and format remains consistent across all documents with our document conversion service, and ensuring the best visual representation of any images or graphics in reports with a TIFF image printer.

Standard word processors present a minimum level of electronic document control, but with Peernet’s range of document conversion software, you have increased control over all your document needs.

Reduce your paper use, and watch your costs go down, and productivity go up!

3 Examples of How Businesses Got Ahead Through Digitizing Their Documents

digitizationA study by the Association of Records Managers and Administrators estimates that more than 90% of business records created today are electronic. They would agree that for successful businesses, it is important to constantly strive to have the best practices and processes in place in order to get ahead of competitors, and thrive through efficiency.

With the state of technology today, and the speed with which it is advancing, it’s easy to see how failure to adapt to, and adopt new tools can leave a company behind in the dust. This blog addresses how 3 real companies ditched their reliance on paper and got ahead in the business world through document conversion and digitization.

Speed Up Performance

A large insurance company based in the UK provides multiple forms of insurance to their clients. This company partners with banks, and uses them as a channel to provide their insurance products to the bank’s customers. Because of the complexity of the insurance requirements from customers, the insurance company’s success had come from the ability to respond swiftly to the often varied demands.

In order to scale the organization efficiently, the company needed a way to streamline operational efficiency in responding to client needs. In order to achieve this, they spent time digitizing more than 100,000 documents through tools with similar capabilities to image printers that print to image.

This project helped shift the company towards a paperless office with simpler processes, and easier to manage electronic documents. With less effort required to sift through paper work, employees were able to pursue more streamlined processes, making document management much easier, and speeding up their ability to respond to client demands.

Reduce Storage Space

Law firms go through dozens of documents a day if not more, with each consisting of countless pages outlining various case details. Even a simple discussion can lead to a briefing spanning hundreds of pages.

For one of Canada’s largest law firms these documents lead to two very real problems.

The first problem comes in the form of storage. Having all these paper documents necessitates a lot of physical storage space which can be costly, and could be better used. This issue could easily be solved by converting the paper documents through print to jpg. Also, over time as more and more documents get added to the records, these spaces get more and more difficult to navigate, leading to the second issue.

When you have a large number of documents and you need to find one particularly quickly, physical storage does not facilitate easy searching. Depending on the complexity of the filing system, you can spend valuable hours looking for the right document on a case that is highly time sensitive. An easy fix would be to create pdfs for easy filing.

The law firm found a solution to both these problems in converting their paper documents into electronic documents. Electronic documents allowed for centralized storage of critical information, and allowed for easy searchability.

Not only did this reduce the cost and fees associated with storage, but it also improved the efficiency of the firm in finding critical documents, allowing them to better serve their clients.

Increase Searchability

One of the world’s largest corrugated cardboard manufacturing companies had had enough with their manual, labour intensive process of sifting through invoices for their accounts payable department. Their former process required thirty-two personnel to sort through approximately 35,000 purchase orders and financial invoices from over 10,000 unique vendors per month. With these numbers, it was easy to see how all this added up to frustration.

All these monthly documents required manual processing. To reduce these efforts, systems were put in place which allowed for automated approvals on files after they were digitized, or data enriched via a process similar to jpeg to tiff or convert pdf to tiff. By converting the paper invoices into electronic documents, specialized software would then recognize critical information fields and automatically process the information, removing the dependence of manual labour from staff.

The thirty-two employees were freed for reallocation to other areas of the organization where they could provide more value following the implementation of these new processes. The increased efficiencies also led to faster document handling processes, which in turn led to vendors being more accountable, as errors were caught much more quickly, and much earlier in the process.

Increase Productivity, and Manage Your Documents More Easily

With the above real world examples, it’s easy to see the importance of eliminating the dependence on paper documents, and switching to the far more efficient, easier to find, and less cumbersome electronic documents.

Improve your company’s efficiencies, reduce waste and materials costs, and streamline processes with our tiff printer which allows you to take any Microsoft document and print to tiff, or any of our other conversion software tools to suit your document conversion needs.

Increasing Productivity with Document Conversion Software

4 Ways That File Conversion Software Can Increase Your Company’s Productivity

It’s a given that having file conversion software on your computer can make your life easier. Can it actually increase productivity at your company? We believe that it can.

On the whole, document conversion software frees up employee resources, saves time, and offers high-level reliability to ensure that you and your employees can remain focused on the business itself.

Here are some ways in which that might manifest itself in your organization.

Increasing Productivity with Document Conversion Software

Simplified Document Management: Reducing your company’s reliance on physical paper, and increasing your digital documentation is not only a pragmatic long-term move for your business’s bottom line, it can also make life easier for your employees. Shifting your company’s business documents to digital, in conjunction with a centralized location for your files and a consistent file naming system, can take the frustration out of searching for records, client information, etc. as well as save time.

With High-Quality Conversion Software, Have Confidence in Your Conversions. Sure, an online file converter has its purposes, but in some cases, there are also some drawbacks to using online file converters for business. Professionally-developed document conversion software, that is designed for uses in the office, offers a number of benefits to organizations; one of those main features is conversion reliability. It’s as easy as setting conversion profiles once, and you can trust that your conversions will come out as intended.

Powerful Features, but Easy to Use: Our line of virtual printers makes converting documents a breeze for anyone familiar with Windows. For basic conversions, there’s very little learning curve for anyone with a cursory knowledge of computers, and even the more advanced features are usually pretty self-evident. And if you have specific requests, we have an extensive FAQ/knowledge library for all our products here, and are happy to help you with any other document conversion questions or requests. Relating back to the reliability we mentioned, once you familiarize yourself with our document conversion software, it all adds up to less time spent figuring out how to change settings, and more time on what’s important.

Batch Convert Documents in the background: For organizations that require serious converting power, our batch file converter, Document Conversion Service Software for Windows is ideal. This software is designed to process many documents concurrently, 24/7, converting from and to the most popular document formats. Document Conversion Service product is designed for companies looking to replace several systems with one system that does it all. Its automated nature can improve your company’s workflow, while its ease of use and reliability frees up employee resources to be focused on the core initiatives of your organization.

Get Started on the Path to Greater Productivity.

View our full suite of document conversion software. Whether you are looking to convert documents to TIFF, create PDF documents, set up automated document conversion or have any other document conversion needs for yourself or your organization, we have a product that’s likely right for you. Put your firm on the road to increased productivity today!

PDF for Business

7 Big Benefits of Using PDF for Business

PDF for Business

Portable Document Format, or PDF for short, was developed in the early 1990s. At that point in time, sharing documents between different computers and operating systems could be highly problematic, so the idea was to create a file format that would maintain fixed formatting.

Over time, it’s grown into one of the most widely-used document formats in the world.

PDFs are particularly useful for many companies in the business world. Whether you’re invoicing clients, maintaining customer records in a consistent format, or sending important memos, you can be sure with PDFs that the person viewing the document will see it as it was intended to be.

Here are 7 big benefits to making the PDF format a part of your business operations, and some options for how to create PDFs.

  1. Document format is maintained. One of the problems with sharing documents made in Microsoft Word or other word processors is that when you share a file from one computer to the next, the formatting can prove to be very different. This can cause confusion, or make you look bad to your clients or colleagues. You can rest easier with the PDF format, that your document will be presented exactly how you layed it out. It’s also ideal for sending documents that are intended to be printed out.
  2. The format is ubiquitous. Because it’s so good for what it sets out to do, PDF has been widely adopted all around the world. The format is easy to view and share, so whether you’re sharing a document with someone down the street, or on the other side of the world, PDF is a safe choice to send it in.
  3. They tend to have a small file size in comparison to other formats. The TIFF file format has many benefits beyond PDF, but the PDF format has the big advantage of compressing high-quality files to a relatively small file size. That’s ideal for saving hard drive space, particularly if you’re working with limited storage resources.
  4. The files can be protected by password. If you’re a business of any size, it’s possible, or even likely, that you’re handling some of your customers’ sensitive information. PDF files can be password-protected, giving you the ability make sure prying eyes are kept away from your important business documents.
  5. It works on any operating system. PDF works on all the major operating systems currently in use. So whether the viewer is on a PC or a Mac, or even on a newer mobile operating system like iOS and Android, there’s almost no worry about the receiver being unable to view the document.
  6. Easily integrate non-text elements (e.g. images, hyperlinks, etc.) PDFs allow you to maintain visually-pleasing layouts, and make use of links that will open up in the viewer’s web browser when viewing the documents on a computer or mobile device.
  7. It’s not likely to go away. Technology moves quickly, but PDFs are probably here to stay for the long-haul. The format is so widespread and has so much history behind it that it would take a fundamental shift in computing for everyone to adopt a different standard. An investment in PDF software now is sure to stand up in the long run, and give your company an excellent return on investment.

What Program Should I Use to Create PDF?

PEERNET offers a variety of software which is designed to suit your needs. Whether you’re a home user or part of a large corporation, we have a PDF Converter or creator that’s right for you.

PDF Image Printer: PDF Image Printer functions as a virtual printer, so you can “print” any Windows document to PDF format. It’s perfect for people who need to archive and share files in a secure PDF format, and allows for password protection and encryption.

PDF Creator Plus: A cost-effective alternative to Adobe Acrobat, which allows you to create PDF files by combining and editing other files. Convert from any Windows document to PDF. Ideal for home use or at the office.

Document Conversion Service: Our enterprise-level software which allows for around-the-clock batch document conversion. Ideal for converting a variety of document types to TIFF, JPG, PDF and other image formats automatically, often as part of a workflow.

If you have any further questions about converting files to PDF, feel free to contact us.

TIFF Image Printer, Raster Image Printer, Document Conversion Service collage

Why File Conversion Software Is a Great Business Investment

There are many file conversion programs on the market, and the features and functionality of those programs can greatly vary. So if you have a regular need for document conversion at the office, it can be difficult to know which level of product might be right for you.

At Peernet, our software is designed for three main categories of users:

  • Individuals at home for personal or business uses.
  • Individuals at the office for one-off, batch, or automated documents conversions.
  • Enterprise solutions for IT & end users with workflow integration.


Future of Document Conversion - PDF, TIFF

In this post, we’ll take a look at why professional file converter software makes sense for business users.

In general, businesses often require a higher level of security, reliability, professionalism, consistency and flexibility from their file conversions than what personal, “one-off” users might require.
With that in mind, here are some of the big reasons why it makes sense, even for very small businesses, to invest in proper enterprise-level conversion solutions.

SECURITY & RELIABILITY:

If your business operations call for regular file conversions, your employees may take it upon themselves to download some piece of untrusted software on their computer. That’s not a comforting thought, particularly if your documents contain important information that could be compromised.

With trusted software like the products provided by Peernet, there’s no worry about the types of programs that you or your staff are downloading. Our software is highly secure, and trusted by clients around the world – including large multinational organizations.

There’s also the potential concern of, once you upload your files for conversion, where do they go? Again, many businesses have sensitive customer data on file, and this information should not be trusted to anything less than a highly secure conversion system.

And when you’re using a Peernet file conversion product, there’s no worry of downtime, incomplete conversions, or server time-outs. Our software is rigorously tested, designed with reliability in mind. You can have confidence that the conversions are getting done, and done correctly.

PROFESSIONALISM:

A free online file converter has its uses, but is not always appropriate for a professional business to be using. For one thing, free file converters often stamp a wordmark on your converted documents. That’s not ideal for an organization trying to establish a professional identity with their clients.

Another drawback of online file converters is that you may be limited in your conversion options. Finally, online file converters are not built for a high volume of conversions, and not built with speed in mind.

Peernet products give you the control you need to easily output professional document conversions, every time. And software like our Document Conversion Service are purpose-built to handle high-volume document conversion.

CONSISTENCY:

An all-in-one piece of software such as Document Conversion Service can replace many other programs. With one program, or a suite of software in place, you can ensure several things:

  • Your conversions are consistent on an ongoing basis;
  • Your team all has the same knowledge about how to use the software;
  • Files are outputted at a consistent quality, so you can be assured there will be no surprises in your converted document;
  • Files are outputted at a similar size, so you can accurately forecast your file storage needs.

FLEXIBILITY & CUSTOMIZATION:

A collection of output settings that works well for one organization may not be right at all for another one. That’s why it’s important to have control over the output settings of your document and file conversions. Our top-level suite, Document Conversion Service, even has the ability to add additional image conversions beyond what’s included out-of-the-box.

Along the same lines, some businesses have document conversion needs that are somewhat specific to their industry. As an example, one of our clients recently expressed a need to convert wide-format text documents, which was no problem. Peernet takes all our client’s requests into account and sometimes even programs new features specifically to fit the custom needs of our varied client base.

EASE OF USE:

Even though some of our software is designed with business users in mind, that doesn’t mean that it’s difficult to use. We’re dedicated to creating software that carries out complex conversions, while remaining easy-to-use for the everyday user.

Our line of Virtual Image Printers makes it so easy to create PDF, TIFF, JPEG and more. In simple terms, the image printer is installed, where it then can be accessed in the exact same manner as any ordinary, physical printer. So if you or your staff members can print a document, you can use our virtual printers to create image files.

As well, all of our products run on Windows, so there’s instant familiarity with the software’s menus and navigation for the vast majority of users.

EXPERIENCE THE DIFFERENCE THAT PROFESSIONAL FILE CONVERSION SOFTWARE MAKES.

Don’t trust your company’s important file conversions to untrusted software, or an overseas website. No matter the size of your company or the industry that you’re in, Peernet has a file converter that’s right for your business.

If you’re not sure which piece of software you need, view our conversion software page to get started! Or contact us any time so we can help you discover which product is perfect for your needs.

Document Conversion Service box shot

Adding New Image Conversions to Document Conversion Service


Document Conversion ServiceOur high volume conversion software solution, Document Conversion Service, already includes support for converting the industry’s most commonly used image formats of JPEG, BMP, TIFF, JPEG and BMP.

But as any business owner knows, you may run into situations where you will need to convert image formats other than these common formats.

As part of our commitment to our clients, we have included the ability to add support, as needed, to convert additional image and document formats within Document Conversion Service.

How Does it Work?

Document Conversion Services leverages part of the Windows operating system for viewing and editing images called Windows Imaging Component to allow for the dynamic addition of different image and document formats.

These different formats are added by installing what are commonly called codecs. A codec, sometimes also called a plugin, or an extension, is a small program that knows how to read and write one or more image or document formats.

dcs-wic-integration-diagram

What Formats Can I Add?

As the Windows Imaging Component is part of the Windows operating system, codecs are included for the JPEG, TIFF, GIF, PNG, BMP, ICO and HD Photo image formats.

Document Conversion Service includes its own native support for JPEG, TIFF, GIF, PNG and BMP so the initial configuration only uses the codec for ICO and HD Photo formats.

A few third-party companies provide collections of codecs for a modest fee. One of these is FastPictureViewer Codec Pack, which supports over 45 image formats and over 500 raw digital camera formats and gives you access to formats such as Adobe Photoshop files and Adobe Digital Negative files.

Support for the DejaVu file format (*.djvu) can be added through the DjVu Shell Extension Pack.

Microsoft has provided a free Microsoft Camera Codec Pack that that provides support for some of the most popular digital cameras such as Canon, Fujifilm, Kodak, Olympus, Sony and many others.

As the idea behind the Windows Imaging Component is to provide support for images, many digital camera vendors also provide individual codecs for their proprietary raw image format as well.

How Do I Add A Codec to Document Conversion Service?

When downloading and installing codecs it is also important to remember to match the bit-ness to your operating system. As Document Conversion Service only runs on a 64-bit operating system, you will need to download the 64-bit version of any codec, or codec package, that you are interested in.

When installing a codec for Document Conversion Service, the conversion service needs to be stopped and the codec installed under the correct user account. Most codecs also require a system restart as part of the install.

The last step is to tell Document Conversion Service to use the codec for that particular file extension. The file extensions supported by the FastPictureView Codec Pack, Microsoft Camera Codec Pack and the DjVu Shell Extension Pack have already been added and cover most of the image and camera vendor raw image formats and their file extensions so in most cases no changes are needed.

A complete step-by-step how to guide, How to add Windows Imaging Component Codecs for Document Conversion Service is available to help you add these codec packs.

As always, if you want to add support for any of the above codec packs and aren’t sure where to start, don’t hesitate to contact us – we’re always happy to help!

ways to cut down on paper

6 Easy Steps to Reduce Your Office’s Paper Use

Software to reduce Paper use at the office

With the dawn of a new year, it’s a good time to start fresh and assess your business’s efficiency. One of the most straightforward ways to cut costs and streamline operations in the long haul is to reduce the amount of paper your company uses.

Many businesses, of all sizes, have a desire to reduce their dependence on paper, but don’t quite know where to start with the project. Here are some of the most common ways that businesses who use a lot of paper can cut back:

  • Printed Internal and External Communications: Email, Faxes, Memos, Reports;
  • Forms;
  • Billing – Receipts, Record Keeping
  • Client & Customer Information

Here are some basic steps to ensure a smooth reduction in the amount of paper that your business uses. Of course, your individual experience may vary, but use these ideas as a starting point for your business.

1. Do some research and accounting to accurately determine your company’s paper usage.

To assess where your organization needs to go, you should first know where you currently stand. Pull invoices, receipts, whatever you can wrangle up to figure the most accurate figure as you can for your company’s paper use over the past year.

2. Take a bit of time to do a paper use audit.

Make a list of all the daily, weekly, and monthly tasks that would generally require printing and document storage.

Use that to see where you could potentially ‘trim the fat,’ and set realistic goals for paper reduction within a given timeframe.

3. Assess software that can help your business reduce your printed document needs, and start testing it on a trial basis.

File formats such as PDF and TIFF are a simple way to bring your office’s record-keeping into the modern era.

PEERNET offers a variety of easy-to-use, yet powerful software products that make it simple for your employees to get on the bandwagon. Product offerings range from more basic, entry-level functionality (like TIFF Image Printer, for example, a simple way to create TIFF files on your computer), ranging up to Document Conversion Service, the high-volume enterprise solution for converting a variety of document types to TIFF, JPG, PDF and other popular image formats automatically.

Check out our software page to determine which product might be right for you and your business.

4. Get your colleagues on board.

Your paper reduction program can only be as successful if your staff really buys in to the idea. Establish some sort of incentives or rewards at different checkpoints throughout the year; people always take more interest in a project like this when there’s the potential to be rewarded for their cooperation.

If you’re not the ultimate decision-maker at your organization, prepare a clear outline and plan to present to the higher-ups to ensure that they are buying into the paper reduction philosophy and action plan.

5. Track your results.

Check back at the specified date to see whether your goals have been achieved, or why you may have fallen short. Adjust your plan, or employees’ behaviour appropriately.

6. Commit to enterprise document digitization software that can reduce your office’s paper dependence.

Once you find the software that’s right for you, complete the transition within your company.

Get Started with Reducing Your Paper Use.

PEERNET’s range of document conversion software gives your business the tools it needs to smoothly transition into a new era of reduced paper use at the office. From basic tools to full-featured, enterprise solutions, we have a product that fits the size and needs and your business. Trial downloads are available for all products, so there’s no commitment until you’re sure that the software is right for the needs of your business.

TIFF Image Printer box shot

Converting Wide Format Text Documents


PDF Box

NOTE: Also see our how-to guide on Converting Landscape Text Files with Document Conversion Service.

A customer recently approached us with a need to convert text-based reports to PDF files. His particular text documents were being generated by a financial software application and were much wider than normal landscape mode text documents.

Large banking institutions and institutions in the health industry, like hospitals using older mainframe-based applications, often create these types of text files.

Sample Landscape Text Report

With a few tricks, you can use Microsoft Word to properly display and print the report to any of the printers in PEERNET’s suite of file conversion software to convert the text document to PDF, TIFF or another image format. Even if your files are not quite as wide as the client above, many organization’s files are wider than the standard Letter, Legal or A4 sized paper; if that’s the case, you can use the same steps below to customize your conversion process to fit your organization’s particular needs.

The basics are as follows:

  • Open the text file in Word and select one of PEERNET’s printers as the printer
  • Set the document font
  • Set the document orientation
  • Set the document margins
  • Set the document paper size

Open the Text File and Select the Printer in Word

If your text file is very wide, when you open this document in Word, it will look very, very wrong. Don’t worry! The steps listed below will change that.

Landscape Text File Open in Word

The first thing that needs to be done is to select one of PEERNET’s printers. By doing so, we are increasing the number of predefined paper sizes that are available to help us layout the document.

To select the printer, click on File and then on Print in the left hand column and choose one of PEERNET’s printers. We do not actually need to print the document at this point so just click the back arrow in the upper left corner or on the File tab to return to your text file.

Landscape Text Select Printer

Set the Document Font

Text-based reports are often designed to be printed on a certain size of paper with specific margins and using a specific font at a specific font size. A change in any of these can result in a report that’s laid out incorrectly.

Select Landscape Text Font and Size

The default font used for text documents in Microsoft Word is Courier New, size 10.5, or Courier New, size 10, for versions of Office prior to Office 2010. If you know the font that needs to be used, select the entire document contents and set that font from the Font section on the Home tab. If you don’t know the font type and size, leave the font set to the default for now. You can always change this later after applying margins and paper size to your document to get your text to align properly.

Set the Document Orientation

In Microsoft Word, text files are opened in portrait orientation by default. If this text document is very wide, the first thing you’ll need to do is change the orientation to landscape. You can do this right from the Orientation drop down on the Page Layout tab. Depending on the layout of your text document, you may or may not need to do this.

Landscape Text Select  Page Orientation

Set the Document Margins

When opening TXT files, Word defaults the document margins to the last used custom margin settings. For text documents this is often not what is desired. Changing the margins also allows each line of text to be wider or narrower, as needed, to get each line to match the required layout of the text file.

You can change the margins to one of Word’s predefined margin settings available from the Margins drop down list on the Page Layout tab, or use the Margins tab on the Page Setup dialog to set your own custom margins.

Landscape Text Select Margins

To have Word automatically determine the smallest margins, set all of the margins to 0 and then click OK to set them. If the printer doesn’t support 0 width margins, Word will prompt you with a message stating that the margins are outside the printable area. Click the Fix button from this prompt to set the smallest margins allowed for printer you have selected.

Landscape Text Auto Margins

Set the Document Paper Size

The last step is to set the actual paper size. Like margins, there are several paper sizes available from the Size drop down list.

In some cases, all you need to do is choose a different paper size to have the text file display properly while in others you may need to set a larger or even a custom paper size for the document to be displayed properly. In the sample document below, the original text report was designed to be printed on landscape A3 (11.69’ x 16.54”) sized paper so we will start with choosing A3 from the list.

Landscape Choosing Paper Size

Setting the paper size to A3 widens the report; but because the font used by Word is not the original font used when the report was designed, the layout is still not quite correct. The highlight rectangle shows that the columns and underlines are not aligned, and the text “Page 1 of 1” is wrapped to the left when it should be at the very end of the previous line.

Landscape Text Wrapped Text

To fix this adjust the width of the paper size until the report is displayed correctly. From the Size menu in Page Layout go to More Paper Sizes… and adjust the width until the text is wrapped correctly. In our case, we had to increase the paper width from 16.59 inches to 21 inches.

Landscape Text Final Size

Printing the Text Report

Now that the report is displaying correctly on the screen, we can print this to any of PEERNET’s line of conversion software to get our report in PDF, TIFF or other image format.

If you need the report in its original size of A3, you can choose to scale the paper size to A3 when printing from Word, or use the scaling features on the PEERNET Image Printers to create your final A3 sized output.

Give it a Go!

This process might seem to have a lot of steps, and may seem complex at first. But after doing it once or twice, you’ll see how easy it really is. As always, if you have problems getting your text file the way you need it to look, don’t hesitate to contact us – we’re always happy to help.

If you are automating your conversion with our Document Conversion Service, pop over to our how to guide Converting Landscape Text Files with Document Conversion Service to learn how to create a conversion profile to handle these types of documents.

Document Conversion Service box shot

Convert a List of Files From the Command Line Using Document Conversion Service


Document Conversion Service

The Need:

You are looking for the ability to convert a list of files from a command line.

The Solution:

Use the command line DCSConvertFileList that is included with our Document Conversion Service software.


You can use the DCSConvertFileList command line in different ways, depending on what your exact need is.

  1. You can run DCSConvertFileList directly from the the Command Prompt screen. You can access this screen from the Start menu, which contains a shortcut to the Tools Command Prompt.

    Document Conversion Service command tools window

  2. Alternatively, you can use the DCSConvertFileList command line in a BAT file that runs in a Scheduled Task.

Here’s an example of what the command line would look like if you wanted to convert a list of files (Filelist.txt) to 300 dpi TIFF files and save the TIFF files to the Output folder:

DCSConvertFileList /P=”TIFF 300dpi OptimizedColor” /S=”C:\Test\Output” /I=”C:\Test\Input\Filelist.txt”

When using the command line tools, the type of output created is based on the conversion profile passed with the /P command line switch. A selection of common conversion profiles are included with the Document Conversion Service install.

See the section Conversion Settings in the user guide for more details, and instructions on creating your own custom profiles.

For more information on DCSConvertFileList and some more command line examples, see Convert a List of Files Using a Command Line Tool.


Document Conversion Service is an off-the-shelf, high-volume file converter for converting documents to PDF, TIFF, JPEG, & other image formats. It is a Windows® software product that runs 24/7.

Real electronic discovery using Document Conversion Service

eDiscovery with Excel and Document Conversion Service


Document Conversion Service

NOTE: Also see our how-to guide on Converting Excel files for eDiscovery.

eDiscovery or electronic data discovery is the process of collecting and converting documents from their native formats to either PDF or TIFF formats to be used in digital forensic procedures to extract and analyze data.

Excel spreadsheets can pose certain challenges when trying to convert them to a different format and to have all required data in the spreadsheet both visible and readable in the final format.

Before converting your Excel documents, think about what data you will need to include and how you need to present that data. Some key things to consider are:

  • Showing all hidden data.
  • Making sure all columns and rows are wide or tall enough to display all cell contents.
  • Hiding auto date, time and file name fields in headers and footers.
  • Removing color formatting to show all text.
  • Modifying the page layout to best fit the page size used in the new format.

Using Document Conversion Service, the Excel document is actually printed when the conversion takes place. Excel files can be quite large and were often never intended to be printed, or were designed to be printed without showing any hidden data. Once hidden rows and columns are also displayed, how the spreadsheet is printed may also need to be adjusted to encompass the new rows and columns.

Hidden Data in Excel

As a part of data discovery, you may need to ensure that any hidden data in the Excel document is visible in the final TIFF or PDF.

Excel can hide data in many different ways. Most often, rows and columns can be hidden, or even entire spreadsheets within a workbook. Filtered data is another way that Excel can hide information, by hiding any rows that do not meet the filter criteria.

Each cell can have a comment, or a note attached to it, designated by a small triangle in the upper right corner. While not actually hidden in the user interface, cell comments are not always printed by default. Cell comments can be included as popup notes on the page but as these can cover other information on the spreadsheet. A better choice is to print all cell notes together at the end of the worksheet.

If Tracked Changes is enabled on the Excel document, this is another area where you may need to be able to show what changes were made to the spreadsheet. Excel provides the ability to display all changes made to any spreadsheet in the document as a new, separate spreadsheet.

Document Conversion Service includes individual options to control showing all or only some of the above data as needed. Hidden rows and columns can be made visible by using the autofit rows and columns settings. Filtered data can be disabled so that all rows are displayed. Printing options can be set to include comments at the end of the worksheet and track changes configured to include the changes as a new spreadsheet at the end of the workbook.

Hiding Auto Fields in Headers, Footers and Cell Formulas

Headers and footers are often set up to automatically include the current date, time or path to the spreadsheet. During data discovery this document is often converted on a different system and this information is no longer relevant. Through the Excel options available in Document Conversion Service, these fields can be replaced with a custom string.

Cell formulas can reference automatic dates and times using the functions NOW(), TODAY() and DATE(), which, like auto dates in headers and footers, may also not be applicable. Document Conversion Service can substitute a custom string for any cell that contains a formula using those functions.

Changing Cell Color and Formatting

Cells, rows and columns can be hidden in Excel, but another way of hiding data is by making the background and foreground colors the same. For example, a cell with white text on a white background still contains data but when printed will not be visible.

Another consideration is when you have cells where the text and background colors are not the same, but are both either very light or very dark, the cell may be hard to read in the final PDF or TIFF.

The simplest way to ensure that all colored cell contents are visible and readable is by setting Excel to print in black and white. This setting causes all cells to be black text on white or white text on black so that all cells are readable on the printed version.

If you need to keep some of the color formatting in the spreadsheet (such as borders and lines), but still need to see all of the text, you can also accomplish that; there are individual settings  for setting all text to black, removing all background colors and clearing any conditional formatting in the cell.

Adjusting the Page Layout

Often when you are printing an Excel document, it will need to be modified to display all of the data needed for electronic discovery. Options such as disabling filtered data and showing all hidden rows and columns will change the width and the number of rows and columns being displayed. If the spreadsheet was originally set to print on portrait 8.5×11” paper, it may look better printed on Legal in Landscape mode after you’ve enabled those changes.

What is the layout of the data? If there are more columns than rows, consider printing landscape instead of portrait. Do you want the data to fit on one page or to span multiple pages? If you are spanning multiple pages, do you want the data to go over and then down or down and then over when breaking across pages?

Any existing print areas and page breaks in the spreadsheet should be ignored. Print areas can be set so that only a select area of spreadsheet is printed, keeping potential required data from showing in the final TIFF or PDF. If hidden rows or columns are now being displayed, any existing print area may now display different data than what was intended.

Other common printing settings include adding gridlines to make it easier to follow the line of data in the output. As well, repeating column and row headings can be useful for documents that span across multiple pages.

Try it out Yourself!

We’ve touched on a lot of options that are available in Document Conversion Service for formatting Excel documents for electronic data discovery. For a more in-depth look and to test these options out for yourself, head on over to our how to guide Converting Excel Files for eDiscovery where you will find sample profiles and explanations to get you started right away. And of course, let us know if you have any further questions about this feature.