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three-new-utilities

DCS 3.0.017: Three New Utilities to Manage DCS Config File

As part of the release of DCS 3.0.017, PEERNET Document Conversion Service users now have access to three new utilities all designed to make the management and maintenance of their DCS settings more streamlined.

The three new utilities are:

  1. DCS Backup and Restore
  2. Configuration Merge
  3. DCS Editior

All three utilities can be accessed from the Start menu under Document Conversion Service when you are running DCS version 3.0.017 or higher. For instructions on how to use each utility please watch the tutorial below:


DCS Backup and Restore

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This utility is primary used in conjunction with the updating/upgrading process. The install for DCS version 3.0.017 and higher will now automatically prompt to create and then restore from a saved backup zip file so that your previous settings can be restored easily.

If you are currently running a version of DCS earlier than 3.0.017, please contact support and our team can provide you with a link to the DCS Backup and Restore utility. Run this utility prior to upgrading to DCS 3.0.017 to save your settings before re-installing or upgrading to DCS 3.0.017 on a new machine.

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The DCS Backup and Restore utility will backup, and then restore, your DCS configuration file, Watch Folder Service configuration file and your Conversion Profiles. During the backup process, you can select which files to backup based on which settings files you have customized.

During the restore process, the utility will merge your saved settings files, identify any errors and allow you to edit the final merged version of the file before overwriting the new settings file. The benefit of this merge process is that you will be able to maintain all of your custom DCS settings while also gaining access to any of the new features released with the updated/upgraded version.


Configuration Merge

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This utility is useful for DCS users who are familiar with saving their DCS settings files using the manual method (used prior to the release of the DCS Backup and Restore utility). In the past, DCS users would have to save their DCS configuration file, Watch Folder Service configuration file and Conversion Profiles individually so that they could subsequently be used to overwrite the default settings files following an update/upgrade.

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The Configuration Merge utility will allow you to merge your previously saved DCS configuration file, Watch Folder Service configuration file and/or Conversion Profiles with the respective file from the updated/upgraded version of DCS. The benefit to merging the files, as opposed to simply overwriting the files, is that you will be able to maintain all of your custom DCS settings while also gaining access to any of the new features released with the updated/upgraded version.

Going forward, the install for DCS 3.0.017 and higher will prompt you to backup your settings and then restore your settings using the DCS Backup and Restore utility. If you have used the DCS Backup and Restore utility included as part of the upgrade/update process, you will not need to manually merge your configuration files and conversion profiles.


DCS Editor

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This utility facilitates more simplified editing of your DCS configuration file, Watch Folder configuration file and/or Conversion Profiles. Starting in DCS 3.0.017, when you open the start menu, go to Document Conversion Service, and select either: (1) Edit DCS Configuration File, (2) Configure Watch Folder Settings, or (3) Edit Conversion Profiles, the respective file will launch in the DCS Editor.

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The DCS Editor is color coded for easy editing, and includes collapsible sections to make the file more manageable when scrolling.

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The editor also includes action buttons at the top of the window to make it easier to save the file, search the file, and copy and paste within the file. When you highlight text, you can use the editing buttons to either cut, copy or paste the text. The Find and Replace button allows users to search the file for a specific term or replace all instance of a term.

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Furthermore, the DCS Editor is able to check the settings file for syntax errors which could potentially inhibit conversion. Syntax errors refer to incorrectly formatted settings lines. For example, if you were to exclude a necessary quotation mark, include an extra back slash, or delete a name attribute, the DCS Editor would notify you of the presence of an error and its location. You can check your file for errors by selecting the Validate button from the top of the window. The DCS Editor will also validate the file syntax when you save the file.

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Lastly, the DCS Editor allows you to easily move between DSC setting files by selecting the Open button from the top of the window. The side panel will allow you to switch between editing the DCS configuration file, the Watch Folder configuration file, and any Conversion Profile. Be sure to save any changes you’ve made to the previous file before moving to another file.

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The best way to get started with Document Conversion Service is by downloading our free 30-day trial. This is a fully functional trial of DCS Level I with a watermark added to all output files. As always, the PEERNET support team is more than happy to answer any of your questions and help you evaluate the trial.

dcs-convert-utility-net-library

How to Use the DCS Convert Utility .NET Library

What is PEERNET.ConvertUtility .NET Library?

Document Conversion Service includes the PEERNET.ConvertUtility .NET Library, which allows you to easily add document conversion to your own C# and VB.NET programs. If you are a solution provider, working with .NET, who needs to add into your application the ability to convert documents of different formats into TIFF or PDF file, Document Conversion Service and the includes PEERNET.ConvertUtility .NET Library is the solution you need.

The available file conversion methods (PNConverters) include:

  1. ConvertFile – Converts a single file
  2. ConvertFileList – Converts a list of files from various locations
  3. ConvertFolder – Converts all files in the folder, and optionally all subfolders
  4. CombineFiles – Converts and combines (appends) a list of files from various locations. The files are combined in the order in which they are given. The conversion settings can create either a single output file, or a serialized sequence of single page output files.

Code samples and additional information on how to work with the PEERNET.ConvertUtility .NET Library can be found in the PEERNET.ConvertUtility – Programmer’s Reference.

Why use PEERNET.ConvertUtility .NET Library?

PEERNET.ConvertUtility .NET library is the ideal tool for integrating Document Conversion Service into the workflow of your company when:

  • You are looking for complete integration
  • You want to embed Document Conversion Service’s conversion functionality directly into your workflow (ie. a step in an image archiving workflow)
  • You want to add file conversion to your own code (ie. as part of a web service)

Document Conversion Service and the included PEERNET.ConvertUtility deliver a stress-tested solution that can add automated file conversion into your own applications with just a few lines of code; saving the time and personnel that it would take to write your own automated file conversion code. Using PEERNET.ConvertUtility .NET library you can add silent, headless conversion of various document types, such as Office documents, including Word, Excel, PowerPoint, etc., PDF file, HTML files, and various image formats, to TIFF images, PDF files or JPEG images directly into your own custom code.

PEERNET offers three methods by which to integrate Document Conversion Service into the workflow of your organization: (1) Watch Folder Service, (2) Command Line Tools, or (3) .NET Library.

Using DCS Conversion Profiles

PEERNET.ConvertUtility uses a collection of settings to determine the type of output file to create. These settings are saved in a profile file, what we call a Conversion Profile. Included with the installation of Document Conversion Service are 64 pre-configured Conversion Profiles.

The Conversion Profiles Folders can be accessed by selecting Start – Document Conversion Service – “Open Conversion Profile Folder”.

Conversion Profiles Folder

Creating and Editing DCS Conversion Profiles

If none of these pre-configured Conversion Profiles meets your needs, you can create a new Conversion Profile by copying a similar profile and pasting it into the same folder. Then you can rename this Conversion Profile and change the settings to meet your needs.

Create new Conversion Profile

A Conversion Profile is made up of a collection of name value pairs used to describe the type of output file being created. There is a large collection of settings available for controlling the output file type including how the files are converted, e-discovery options to manipulate documents, etc.

Edit Conversion Profile

See our video below on creating and editing Conversion Profiles to get you started. You can also find more information on available conversion settings in the Document Conversion Service User Guide. If you require any assistance editing a Conversion Profile, do not hesitate to contact the PEERNET support team.

The best way to get started with Document Conversion Service is by downloading our free 30-day trial. This is a fully functional trial of DCS Level I with a watermark added to all output files. As always, the PEERNET support team is more than happy to answer any of your questions and help you evaluate the trial.

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How to Use the DCS Command Line Tools

What are the Command Line Tools?

Included with the installation of Document Conversion Service are several command line utilities for converting files and folders, which we refer to as our “Command Line Tools”. The Command Line Tools can be called from scheduled tasks, batch files or any program that can call an external program in order to add document conversion to your workflow.

Document Conversion Service comes with a number of different convert utilities depending on your conversion needs. They are described in detail in the Command Lines Tools Reference Guide.

The available Command Line Tools include:

  1. DCSConvertFile – convert a single file
  2. DCSConvertFolder – converts folder of file (can process sub-folders)
  3. DCSConvertFileList – converts a list of files passed into the command line
  4. DCSCombineFiles – can take a list of files and combine them into a single file
  5. DCSExtractResults – extracts results from the result log files created by any of the above utilities
  6. DCSCreateFileList – searches a folder, and optionally any subfolders, and returns a list of files matching the search filter specified

Why use Command Line Tools?

Command Line Tools are the ideal mechanism for integrating Document Conversion Service into the workflow of your company when:

  • You need to convert files periodically throughout the day
  • You want to convert files only at a certain time throughout the day (ie. overnight)
  • You are looking for a conversion service that does not run all the time

Using Command Line Tools and a scheduled batch file, you can instruct Document Conversion Service to convert files when it works best for your work flow. Some organizations may prefer to have the conversion service only work overnight, converting all new Word documents, Excel spreadsheets, PDF files, AutoCAD drawings, etc. created by your staff during the day for archiving purposes. Alternatively, there may be a specific file (or folder of files) that is updated daily, therefore you may configure Document Conversion Service to convert that specific file at the same time each day so the most recent version can be made available to your staff or uploaded to your website each day. These are just two examples of how Command Line Tools can integrate document conversion into the workflow of your organization.

PEERNET offers three methods by which to integrate Document Conversion Service into the workflow of your organization: (1) Watch Folder Service, (2) Command Line Tools, or (3) .NET Library.

Using DCS Conversion Profiles

Command Lines Tools use a profile file, what we call a Conversion Profile, to instruct Document Conversion Service on which settings to use for the output file. Included with the installation of Document Conversion Service are 64 pre-configured Conversion Profiles.

The Conversion Profiles Folders can be accessed by selecting Start – Document Conversion Service – “Open Conversion Profile Folder”.

Conversion Profiles Folder

Creating and Editing DCS Conversion Profiles

If none of these pre-configured Conversion Profiles meets your needs, you can create a new Conversion Profile by copying a similar profile and pasting it into the same folder. Then you can rename this Conversion Profile and change the settings to meet your needs.

Create new Conversion Profile

A Conversion Profile is made up of a collection of name value pairs used to describe the type of output file being created. There is a large collection of settings available for controlling the output file type including how the files are converted, e-discovery options to manipulate documents, etc.

Edit Conversion Profile

See our video below on creating and editing Conversion Profiles to get you started. You can also find more information on available conversion settings in the Document Conversion Service User Guide. If you require any assistance editing a Conversion Profile, do not hesitate to contact the PEERNET support team.

The best way to get started with Document Conversion Service is by downloading our free 30-day trial. This is a fully functional trial of DCS Level I with a watermark added to all output files. As always, the PEERNET support team is more than happy to answer any of your questions and help you evaluate the trial.

dcs-watch-folder-service

Updated: How to Use the DCS Watch Folder Service

What is the Watch Folder Service?

Document Conversion Service comes bundled with a ready to use drop folder service called Watch Folder Service. Watch Folder Service will monitor specified “input” folders for new files to pick up, convert and then return to the specified “output” folders.

Why use Watch Folder Service?

Watch Folder Service is the ideal tool for integrating Document Conversion Service into the workflow of your company when:

  • You need to convert files to TIFF, PDF, and/or JPEG continuously throughout the day
  • You need files in one or more folders to be monitored for conversion
  • You have multiple users that need to quickly and easily convert files
  • You have a large volume of existing files to be converted using our high performance clustering support

Watch Folder Service allows your staff to drop Word documents, Excel spreadsheets, PDF files, AutoCAD drawings, etc. into the designated input folder to be automatically converted and dropping in the designated output folder. Users can also drop a folder of files. Watch Folder Service is able to retain the original folder structure and re-create these sub-folders in the output folder.

PEERNET offers three methods by which to integrate Document Conversion Service into the workflow of your organization: (1) Watch Folder Service, (2) Command Line Tools, or (3) .NET Library.

The Watch Folder Configuration File

The simple to use configuration file comes with 7 pre-configured Watch Folder sections to create TIFF, Faxable TIFF, Vector PDF, Raster PDF, JPEG as well as sections that demonstrate clustering and large volume conversion.

  1. ConvertToTIFF – creates 300dpi optimized TIFF image
  2. ConvertToFaxTIFF – creates 204×196 monochrome fax image
  3. ConvertToAdobePDF – creates searchable PDF file
  4. ConvertToRasterPDF – creates non-searchable PDF file
  5. ConvertToJPG – creates 300dpi JPEG file (one image per page)
  6. LargeBatchTIFF – convert large batch of files (ex. 10 files at a time)
  7. Clustered ConvertToTIFF – demonstrate how to setup clustering in any of the watch folder sections

The Watch Folder Configuration file can be accessed by selecting Start – Document Conversion Service – “Configure Watch Folder Setting”. You can then edit the configuration file in Notepad. You can enable or disable any of the previously mentioned default Watch Folder sections by setting the Enabled line as true or false.

Enable Watch Folder section

If one of the default Watch Folder sections matches or is similar to the settings you require, you can edit it directly. For example, if you want to create 300dpi colored TIFF Image use the default Watch Folder section “Convert ToTIFF” and just customize the location of the InputFolder and OutputFolder to match your workflow.

Edit InputFile and OutputFile Watch Folder locations

You can create a new Watch Folder section by copying a similar section and pasting it below the default Watch Folder sections. Then you can rename this Watch Folder section and change the settings to meet your needs.

Create New Watch Folder Section

Editing a Watch Folder Section

Each individual Watch Folder Section contains the following settings groups:

  • Folder & Output File Options
  • Preprocess Archive Settings and Preprocess MSG Archive Settings
  • Clustering Processing
  • Run Command at End on Success and Run Command at End on Failure

Folder & Output File Options:

These settings allow you to customize which folders Watch Folder Service will monitor and what file type will be created after converison. The Folder Options include the folder structure settings and file pick up options. The most important settings in this group are designating the InputFolder location and the OutputFolder location. Additional options include dated sub folders in the FailedFolder and the CompletedFolder, maintaining sub folder structure during conversion, and filter settings to only convert specified file types. The Output File Options control the type of file that will be created. You can specify the image resolution, the file type (TIFF, PDF, JPEG or other image format), whether to create color, grayscale or black and white files, and many other settings.

Preprocess Archive Settings and Preprocess MSG Archive Settings:

These settings allow you to extract and convert any files attached to email message files in addition to the original .MSG file.

Clustered Processing:

These settings allow you to configure Watch Folder Service to handle the conversion of a large volume of documents by setting up clustering. Clustering is a method of directing multiple computers running Document Conversion Service to a shared location to convert files. The group of computers together will work to convert the large volume of files. Clustering allows for faster conversion, load balancing and failover protection.

Run Command at End on Success and Run Command at End on Failure:

These settings allow you to run commands after each successful conversion and each failed conversion. For instance, you could configure the Watch Folder section to run a command that uploads all successfully converted files to an archiving system (a success command), and also sends you an email containing the name of the file for any files that fail to convert (a failed command).

You can find more information on working with Watch Folder Service in the Document Conversion Service User Guide.

The best way to get started with Document Conversion Service is by downloading our free 30-day trial. This is a fully functional trial of DCS Level I with a watermark added to all output files. As always, the PEERNET support team is more than happy to answer any of your questions and help you evaluate the trial.

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Ghostscript Security Vulnerability

On August 21, 2018, several Ghostscript security vulnerabilities with were found by a Google Project Zero security researcher. These vulnerabilities could allow a remote, unauthenticated attacker to execute arbitrary commands if a specially crafted PDF or PS (Postscript) file is processed.

Many of our Document Conversion Service clients use GhostScript to convert PDF documents. In light of this vulnerability, we wanted to address this issue as it relates to Document Conversion Service, and explain how our clients can protect themselves.


With the release of Ghostscript 9.24 on September 3, 2018, Artifex Software has stated that all found issues have been resolved. We have completed our integration testing of this version with Document Conversion Service and recommend installing GhostScript 9.24 or later as soon as possible.

Note: Before updating GhostScript, or uninstalling the older versions, we recommend stopping your Document Conversion Service if it is running. Make the necessary changes and then restart and test that your conversion service is running as expected.

How Can I Tell if I am Using GhostScript?

By default the DCS configuration uses Adobe Reader for PDF conversion. In most cases, the DCS configuration will have been modified to disable PDF conversion using Adobe Reader; this causes DCS to use GhostScript to convert PDF files.

Adobe Reader Disabled DCS Configuration File
Ghostscript Enabled DCS Configuration File

If you are running DCS 3.0.014 or later, and have not modified the DCS configuration file to use a particular Ghostscript version, DCS will automatically detect and use the most recent Ghostscript version.

How Do I Set the Ghostscript Version?

For anyone using a version of DCS prior to 3.0.014, or if you have edited the configuration file to use a particular Ghostscript version, you will need to update your DCS configuration file to use the correct version of Ghostscript:

Ghostscript 9.24 Enabled DCS Configuration File

If you have any further questions or concerns about GhostScript, please do not hesitate to contact our support team.

Related Links:
https://www.kb.cert.org/vuls/id/332928

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Moving from FCC to DCS: Benefits

The primary difference between File Conversion Center and Document Conversion Service is the level of required user interaction. File Conversion Center is a desktop application and requires a degree of user interaction while Document Conversion Service is truly a fully automated software solution.

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File Conversion Center is PEERNET’s original batch conversion software. The software is the perfect solution for users looking for a time-saving desktop application to batch convert Microsoft® Office documents, Adobe® PDF files, PostScript files, web pages and more to non-searchable PDF, TIFF, JPEG or other common image file formats.

File Conversion Center includes convenient tools such as our Right-Click-to-Convert and Drag & Drop conversion bins. Conversion bins, or folders, can be customized to filter contents by file type to ensure only designated file types are undergoing conversion. These conversion tools can be integrated right into your desktop or windows explorer. Alternatively you can run scheduled conversion tasks using a command line interface.


File Conversion Center keeps batch conversion simple.

  • Create customized conversion menu items and bins.
  • Recursively process folders and subfolders, and save the converted files in the same location as the sources files, or save them in a new location with the same folder structure.
  • Convert and print your documents at the same time.

If you are looking to run scheduled tasks, batch files, or similar to convert files silently with File Conversion Center, you will require the Professional Edition of the software. The Standard Edition does not run without prompting.

How do I decide when it is time to make the move from PEERNET’s original batch converter, File Conversion Center, to PEERNET’s top-of-the-line automated batch converter, Document Conversion Service?

If you are considering the Professional Edition of File Conversion Center, this is a good time to compare your requirements with the features available in Document Conversion Service. In many cases we find Document Conversion Service the better choice for what our clients need/want.

Document Conversion Service is a fully automated, high volume Windows product, offering 24×7 automated batch conversion, complete with Watch Folder monitoring, command line tools, or a .NET library. Document Conversion Service is the perfect solution for those looking to convert a large existing collection of files, thousands of files daily, or need immediate conversion turnaround.

Top 5 Reasons to Consider when Comparing the Advantages of Document Conversion Service

.NET utility library API

Are you looking to integrate conversion into your own code? With Document Conversion Service’s .NET library features, you are able to integrate the conversion service into your own solution using a few simple lines of code.

File Volume

Has your file volume increased or do you have a project where you need to convert a large number of existing files? Document Conversion Service can be purchased at different licensing levels for converting multiple files in parallel while File Conversion Center only converts one file at a time.

In addition, Document Conversion Service, via its included Watch Folder Service, provides access to clustering capability. Clustering allows you to configure two or more servers to monitor the same original file folder from which to convert the files, thereby sharing the workload and improving conversion performance. An added bonus on using a clustering setup is that if one server shuts down or needs to be taken down, the remaining servers will continue working on the file list so conversion will not be interrupted.

Convert Outlook Email Messages

While File Conversion Center supports many input formats (see FCC support conversion table), it does not support conversion from Microsoft Outlook (*.msg). Document Conversion Service however is designed to convert MSG files in a completely automated process (see DCS supported conversion table). In addition, Document Conversion Service has the ability to convert MSG files and any attachments included in the email by means of the included Watch Folder Service. This feature is particularly useful for e-discovery applications.

Vector (searchable) Adobe PDF

File Conversion Center is capable of converting file to non-searchable Adobe PDF files (*.pdf). However, if the need arises to convert files to vector (searchable) Adobe PDF files (*.pdf), you will need to move to Document Conversion Service, which can convert files to searchable PDF in an automated process.

Watch Folder Service

Do you need to eliminate user interaction? File Conversion Center requires a degree of user interaction in order to initiate a conversion job, or utilize the Right-Click-to-Convert and Drag & Drop conversion bins tools. Document Conversion Service on the other hand is a fully automated batch conversion solution.

Watch Folder Service comes included with the purchase of Document Conversion Service. Watch Folder Service is an easily configurable drop folder service that will monitor one or more Input Folder for files to convert. When a file is dropped or saved to the Input Folder, Watch Folder Service will move this file to undergo conversion according to a pre-set group of settings, and then save the new file in a specified location (local or network shared).

For example, files dropped in Input1 can be converted to a 300dpi color TIFF files, while files dropped in Input2 can be converted to 200dpi black and white TIFF files; each being saved a different Output Folder.

If you need to integrate document conversion into your own code, are dealing with a large volume of files, are looking for the automation of a drop or watch folder service, or need email message conversion and attachment extraction, it may be time to think about making the switch from File Conversion Center to Document Conversion Service. As always, the PEERNET support team is more than happy to answer any of your questions and help you evaluate the trial.
 

automated-document-to-tiff-conversion

Automating Document to TIFF Conversion – Benefits of a Pre-Existing Solution versus “Code-Your-Own”

When faced with the task of automating your document to TIFF conversion, it can be hard to know where to start. The tools you will end up using will depend on where you need document conversion to fit into your workflow and the type of documents you need to convert.

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PEERNET offers a range of document conversion products in order to best meet the conversion needs of our clients.

It is common for our clients to be first introduced to PEERNET document conversion software with our TIFF Image Printer End User. For those looking for simple desktop conversion at the user-level to handle day-to-day conversion tasks, TIFF Image Printer End User is an ideal solution. TIFF Image Printer End User can convert any document to a TIFF image that can be opened & printed. This is great for companies that use web applications or proprietary software, but still require TIFF conversion. We recommend this solution for companies that need a user-initiated, hands-on approach to document conversion, and have a lower volume of conversion.


For higher volumes of document conversion and/or a hands-off, automated approach, we see our clients creating their own custom code to integrate TIFF conversion into their workflow. For this level of silent, non-interactive automation, the TIFF Image Printer Windows Service license level is required. This license level allows the TIFF Image Printer to be used for both interactive (desktop) and non-interactive (Windows service and scheduled tasks) sessions.

Some examples of common document conversion tasks that our clients will write their own code to achieve are:

  • Monitoring specific folders for files to convert, often at specific time intervals.
  • Silent, headless conversion by printing various file types to TIFF image printer, such as:
    • Office documents, including Word, Excel, PowerPoint, and other Office formats
    • PDF files
    • HTML files
    • Various image formats to TIFF
  • Writing the code against the different applications for each document type to open, print and close the documents, which includes but is not limited to handling and ensuring:
    • error, upgrade and licensing prompts are blocked and/or dismissed
    • third-party applications remain are stable and no rogue processes occur
    • the conversion works correctly in the environments in which it needs to run, such as in a web service or a Windows service

While it is certainly possible to write your own code in order to integrate our TIFF Image Printer into your workflow as desired, often our clients do not have the time or desire to dedicate personnel to what is often a time-consuming and tedious project.

That’s where our Document Conversion Service comes in!

We’ve done all the automation work for you, and have created a stress-tested software that can accomplish any of the examples listed above with just some simple configuration or a few lines of code.

Document Conversion Service is an enterprise-level, scalable and fully automated batch conversion software that converts PDF to TIFF, PDF to JPEG, Word to TIFF, Word to JPEG, Excel to TIFF, Excel to JPEG, etc. DCS is highly customizable allowing for seamless workflow integration by means of its many included tools, such as a folder monitoring service with post-processing capability, command line tools for batch and scheduled processes and a .NET library for more in-depth code integration.

Top 5 Reasons to Choose Document Conversion Service Over Programming Conversion Yourselves

Fully-Automated Windows Service Off-the-Shelf

In our experience, 90% of the reason our clients choose Document Conversion Service is for the complete automation it offers. Document Conversion Service does all the heavy lifting of managing the third-party applications used to convert the documents, as well as opening, printing and closing files to convert to TIFF. Any message boxes, security and update prompts and other issues that are common roadblocks to automation have already been handled for you.

Document Conversion Service is a true Windows® service and runs headless in its own environment. It will not interfere with any of the third-party applications running on the desktop.

Simplification of Code

Document Conversion Service can be seamlessly integrated into your workflow in several ways, from complete .NET code integration to using simple command line tools. It does not take more than one or two lines of code to direct Document Conversion Service to convert specific files, folders or file lists.

Included Watch (Drop) Folder Service

As mentioned earlier, it is possible to write your own code to make TIFF Image Printer Windows Service monitor specific folders for files to convert at specific time intervals, but in doing so, you would also have to write code for opening, printing and closing each file. You would also have to handle the many pitfalls of dealing with message boxes, security and licensing prompts, controlling the default printer, and many other issues Document Conversion Service handles for you.

Our Watch (Drop) Folder Service comes included with the purchase of Document Conversion Service. Simply tell the service which folders to watch, how you would like files converted, where to save the output file, and you’re good to go.

Rigorously Stress-Tested and Continuously Updated

Eliminate the stress, worry and expense of writing, and then maintaining, your own code to make TIFF Image Printer work in your service environment.

We guarantee that Documents Conversion Service has been rigorously stress-tested and is ready for production level operation immediately following purchase. We have many clients, including banks, hospitals, insurance companies and law firms, that use Documents Conversion Service for purposes critical to the regular operation of their businesses, and they have found DCS to be a reliable and robust software.

We take on the responsibility of testing and updating Document Conversion Service as 3rd party software and operating systems undergo changes in order to avoid any disruption in client’s services. In addition, our support team is always available to help with configuration support and troubleshooting should you need it.

Navigating COM Interface is Challenging

Whether you are using the Office automation or the TIFF Image Printer COM automation library, or both, it takes care and attention to detail to program against them correctly, and efficiently. Common mistakes such as not error-trapping correctly or not freeing COM objects when required can cause your conversion process to hang indefinitely, or cause rogue processes to accumulate in your running processes table, taking up valuable system resources.

Choosing Document Conversion Service eliminates these worries with its robust handling of third-party automation, freeing your developers up for other tasks.

document converter

A Document Conversion Service with Power


document converter

If you are looking to convert PDF, TIFF, JPEG & other image formats in an automated process, PEERNET’s Document Conversion Service is the perfect business solution for your document conversion needs. The software offers flexible and consistent results, scalability, and highly customizable powerful document conversion. It can be configured for continuous conversions from one folder to another folder (pickup folders, hot folders, watch folders). Alternatively you can integrate it into your workflow more closely either using a command line tool or callable API.

Not all document conversion services are created equal though. Here are 4 features to keep an eye out for when selecting a document conversion service for your organization:


1. High Volume Document Management

Owing to an increased usage of local archive systems and cloud storage solutions many companies are converting thousands, or even tens of thousands, of email messages, documents and other files each day. To convert this amount of files, a document conversion solution that is highly available and allows for continuous uptime is required. DCS supports high volume document conversion with clustering and failover.

2. Configuring for Performance

Take control of your conversion service by customizing the efficiency of conversion to meet the specific needs of your organization. DCS allows you to adjust the configuration of both DCS and the Watch Folder. Customizing the Watch Folders to align with your CPU/cores availability ensures the conversion service is kept busy and running at capacity, producing a more efficient conversion rate.

3. Save Time & Resources

For companies looking for an archiving or e-discovery solution, look for a document conversion service with the ability to extract and convert any supported file attachments in an Outlook Message (*.msg) file, as well as the email message itself. Automated conversion of all Outlook files allows for efficient review of email correspondences. DCS’s Watch Folder Service will convert outlook messages and their attachments.

4. Ultimate Automation

Improve the efficiency of your document conversion process by running post-process commands for each file that is converted. These commands can be batch files or other executables. This is ideal for organizations looking to integrate drop folder conversion into their workflow. Easily upload the file to a web server or send an email; the possibilities are endless. DCS offers completely customizable post conversion processing with our Watch Folder Service.


Document Conversion Service is a Windows® software product that runs in the background as a Windows® service and is able to batch convert on a 24/7 basis in a fully automated fashion a multitude of document formats. Play this video to see an overview of Document Conversion Service.

TravelTips

Merging Travel Documents: Travel Tips with PDF Creator Plus


Packing for a vacation can be surprisingly challenging. Between accommodating all the possible weather conditions and addressing all the various activities you have planned, plus meeting the weight restrictions, it’s easy to get overwhelmed.

One thing we all know that we need to take with us on a vacation is our travel documentation. But depending on the length of your vacation, printing off all your travel documents can mean lugging around quite a large and heavy stack of paper.

Have you ever considered "carrying" all your travel documents digitally on your phone, tablet or laptop?

Maybe your response is: "Yes I’ve consider it, but I don’t like the idea of having all of documents spread across my inbox where they are hard to find, instead of one place."

Next time you travel, give PEENET’s PDF Creator Plus a try!

PDF Creator Plus allows you to merge all your documents into one file, delete unnecessary pages, move pages to make your itinerary, and add annotations like packing notes, phone numbers or directions. When you are done editing your documents in PDF Creator Plus, you can save the project for editing at a later time, and you can convert the file to PDF, TIFF or JPEG.

Producing a single PDF file is ideal for storing your travel documents on your various devices during your trip. Upload the PDF to your Google Drive or Dropbox so that you can access them all from your phone, tablet and laptop. Also – be sure to share your travel documents with your friends and family staying at home so that they know where you’ll be and how to reach you. Having all your travel documents in a single PDF file makes sharing them quick and easy.

Watch the video below to see how quickly I can prep my travel documents electronically for a trip:

If ever have any questions or need assistance, you can always contact us for some advice and guidance.

ways to cut down on paper

5 Ways to Declutter using pdf or tiff: Save digital documents. Go paperless


ways to cut down on paper

Eliminate Paper at the Source

The best way to de-clutter is to keep the clutter out of your home, and off your desk, to begin with. Start with getting into the habit of sorting your mail at your recycling bin. This way the unnecessary paper doesn’t even make through the front door, or into a dreaded “I’ll sort it later” pile on your desk. Take paper elimination a step further by unsubscribing from paper mailing lists or making the switch to electronic bills and bank statements.

Scan & Save

If you’ve already paid the bill, reviewed the credit card statement or addressed a letter do you need to store the paper copy forever? Pay the bill, scan it and shred the hardcopy. This will keep you from filling up filing cabinets with paper.

But what do you do with all the paper in your already full filing cabinet? Review all the paper you have stored in there and decide which hardcopies you need to keep and identify what can be stored digitally instead. Now is also a good time to throw out any old statements and receipts that you have accumulated. A good rule of thumb for personal statements is to keep the past year of records. Before you start scanning, decide how you want to store your new digital documents. Scanning and storing all those individual hardcopies can actually produce a surprising amount of digital clutter on your computer when you store each statement separately. Try using one of PEERNET’s virtual printers to merge related documents into a single TIFF file. For example, why not save all of last year’s credit card statements as a single TIFF file using TIFF Image Printer. For the flexibility to produce PDF, TIFF or JPEG file formats, try our Raster Image Printer instead.

Get your Endless Stack of Online Recipes Under Control

Blogs, Facebook, YouTube, Pinterest, Instagram, Snapchat, Tumblr – all invaluable sources of cooking advice and recipes, but unfortunately this means that our favourite recipes are no longer stored in an accessible cookbook, but are instead spread across various websites. Ensure that you don’t lose your favourite recipes amongst the clutter of all the recipes you are constantly printing off with plans to try, by “printing” these online recipes to PEERNET’s PDF Creator Plus. With this software you can edit the document before conversion. Add notes like “Family loved this one!” or “Too spicy – less jalapeños next time”, then save the document securely to your computer as a PDF, TIFF or JPEG file. You can even take it a step further and use a PEERNET image printers or PDF Creator Plus instead of an actual printer when you first find the recipe, and cook from your tablet instead of paper!

Online research – don’t print it off!

No matter your reason for researching – school work, home improvements plans, real estate options – replace your dependence on an actual printer with PEERNET’s PDF Creator Plus. You can “print” all your findings to a single PDF Creator Plus project, appending each document after the previous as you go along. Then you can go back and delete unnecessary information, move pages around, or add annotations like notes or hyperlinks. You can save this PDF Creator Plus project for editing at a later time, keeping all the information easily accessible at your fingertips without taking up space on your desk. Convert the whole project to PDF or TIFF for easy sharing with a friend, spouse, classmate, real estate agent, contractor, etc.

Meet your Suitcase Weight Restriction

Just like you take your e-book reader on vacation with you instead of a stack of books, trade in your extraneous paperwork for the digital alternative. “Print” all your email correspondences and booking confirmations (hotel, day trips, flights, etc.) to PEERNET’s PDF Creator Plus. With this software you can delete unnecessary pages (ie. that final blank pages when you print emails or webpages), re-order pages to match your itinerary, or even go as far as to write the corresponding date and trip day number on each confirmation. Now if you print this document you’ll have significantly reduced your page count, plus the pages are already organized. Alternatively, you can save this project as a single PDF file for safe keeping on your laptop or phone.


Still Not Sure? Please take a couple of minutes to watch the brief video below, which runs through all PEERNET product offerings and should help you determine which product might be right for your enterprise file conversion needs.

And if you still need help with choosing software for your organization, whether you work in a large institution or a small business, you can always contact us for some advice and guidance.

pnlogo

Celebrating 20 years of business!

Founding


pnlogo

PEERNET Inc, a document conversion solutions company,  was founded on June 9th, 1997. As it seems is the case with any good start up story, Peernet came from humble beginnings – working out of a basement. We quickly outgrew that space and moved beyond, but we look back fondly on those early years of innovation and exploration.

The aim of Peernet was simple: produce high-quality, highly configurable, multi-purpose graphic and imaging software for the Microsoft Windows market. Our CEO & Founder, Robert Massart, often points out that he put his vision for Peernet right into our company’s name. The name Peernet was chosen to represent the collaborative nature of our company. According to Rob, “It was always [his] intention to make a company that values networking peer-to-peer among customers and employees, and evolves as a product of these interactions.” To this day, most innovation in our products can be attributed to the suggestions and requests of our clients.

When our company began document conversion and digital imaging was in its infancy. We’ve grown with the industry, while at the same time innovated to grow the industry ourselves. It’s been an honour to contribute to the paperless office transition with our virtual image printers & conversion software.

The very first product we developed was printer software for ID Card printers (PVC printers and thermal printers). Our focus quickly extended beyond software for physical printers to software for virtual printer drivers. At this point I could say “and the rest is history”, because at its core every product we have developed and sold these past 20 years is built upon this concept of virtual printer drivers.

Virtual Printers


TIFF Image Printer Software

Virtual printer drivers convert any printable document to an image. Or in other words this type of software allows the user to create an image from any document they could also print. At the time, our software was most commonly being used as a solution for creating faxable TIFF images and archive-ready TIFF images. The need to convert documents to TIFF was, and still is today, an essential aspect of doing business for bank, insurance, legal and medical companies.

Originally released in 1999 under the PEERNET.DRV product brand name and later renamed, the TIFF Image Printer became our flagship – and most popular – product. Other variations of virtual printers to create PDF files and other raster image files were soon added. These products filled the growing need for customizable desktop solutions that would work within a company’s current business practices (also referred to as workflow integration).

In many ways our TIFF Image Printer was the perfect solution because:

  • It creates one of the widest selections of different formats of TIFF images, including CCITT faxable TIFF and other fax formats used by fax software and other hardware.
  • Custom behavior could be added to the driver to automate handling of the created file; for example it could be automatically opened, faxed, or passed to an archive system.
  • Driver settings could be locked down to ensure the correct file was always created, helping to reduce user error in data entry.
  • The driver settings could be controlled from other programs.

The Move to PDF


PDF Creator Plus

Over the years, the PDF document format gained popularity in the business world. With the increased need to create PDF files by home users and small businesses, we saw an opportunity to create an affordable, easy-to-use solution for PDF creation.

We also wanted to provide home users an easy way to print documents from multiple sources and create a single PDF file.

Many of our clients were using our PDF Image Printer solution but also wanted the ability to combine multiple documents together into a single file – PDF Creator Plus fulfilled that need.

Originally released in 2004 under the name PEERNET ePublisherPlus and later renamed to PDF Creator Plus in 2006, PDF Creator Plus creates vector PDF using our proprietary graphics optimizer that converts Microsoft graphics into high quality PDF documents. This results in smaller file sizes than the raster PDF produced by PDF Image Printer, making it ideal for the home user or small business owner.

Batch Conversion


Document Conversion Service Software

As time went on, we began to recognize a desire from our clients to automate the conversion and storage of documents. This need for automation was largely driven by the transition to paperless offices which was occurring at the time.  The paperless office created an increase in the number of documents that needed to be converted on a daily basis.

Where they used to control the driver when printing from custom programs or at a user level, our clients began to incorporate our printer driver software into their own batch conversion programs. Automation would free up their employees for other tasks.

As more and more of our clients began to create their own batch conversion utilities in-house using our printer drivers, we acknowledged this need in our client base and created the first of our batch conversion solutions, File Conversion Center, and released it in 2002.

This software served many clients well for many years. As primarily a desktop solution, it bridged the gap between user-based batch conversion and fully automated conversion.

As time went on, and the volume of electronic documents needing to be converted daily still continued to grow, we realized that FCC, and our printer drivers had to grow as well. This led to our enterprise-level, scalable and fully automated Document Conversion Service solution, now one of our most popular products.

Released in 2012, Document Conversion Service was a game changer for file conversion and management. It allowed for batch conversion of PDF to TIFF, PDF to JPEG, Word to TIFF, Word to JPEG, Excel to TIFF and Excel to JPEG to name a few. It allowed this conversion to automatically occur continuous in the background, 24/7.

Arguable the most revolutionary aspect of DCS is the sheer amount of available customization and workflow integration tools, making it easy to adapt DCS to meet the conversion needs of any business. The included folder monitoring service providing easy setup for automatic conversion and providing specific post-processing tasks that can be customized for such tasks as uploading directly to a server or an archiving system. Command line tools and a programming API complete the toolset to give our customers the freedom they need to create the solutions they want.

Present


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Twenty years later Peernet continues our tradition of innovation and collaboration. The past two decades of business have shown us that there is always a need for high-quality, comprehensive business solutions. We take pride in the reputation for professional and reliable customer support that we have developed.

We continue to work with our clients, bringing them new file conversion solutions to match the current technological landscape. Document Conversion Service, for example, is regularly updated with new features including: clustering, load balancing and fail over protection; vector (searchable) Adobe PDF; and conversion of Outlook Email Messages and their attachments.

When asked where he sees Peernet in another 20 years, our CEO & Founder, Rob says:

“I see Peernet remaining as one of the most robust and stable document conversion solutions in the Windows marketplace, expanding to meet our clients diverse needs in an ever changing ecosystem.”

While the future of Peernet remains to be seen, it is a guarantee that we’ll still be relying upon inventive thinking, peer-to-peer collaboration and friendly, reliable customer support.

We look forward to continuing to innovate and produce solutions that meet the needs of our customers worldwide!

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all in one document conversion solutions

Vector PDF Available in Document Conversion Service

PEERNET’s Document Conversion Service is an industry-leading software solution for converting high volumes of documents, and starting with Document Conversion Service 3.0, we’ve added the ability to create vector Adobe PDF files to our long list of features.

Isn't a PDF file just a PDF file?

What is a vector PDF and why do I need it?

If these are the questions going through your head right now, then keep reading!

Many people don’t know that there are actually two types of PDF files: vector and raster. Each has their advantages and disadvantages. The format you will end up using depends entirely on your conversion needs.

Vector PDF

Most of the PDF files you encounter are vector PDF. A vector PDF is a collection of instructions that detail how to draw the text, lines, curves and any pictures that make up each page. This allows you to zoom in and out of the pages in the PDF without the lines and text looking blurry or pixelated.

Vector PDF files are also called searchable PDF files, meaning you can search for text in the file when viewing it in a PDF viewer.

Other advantages to creating vector PDF are:

  • You can copy text from the PDF when the PDF permissions allow.
  • Web links and internal links in the document, where supported, are preserved and clickable.
  • The file size of a vector PDF is generally smaller than a raster PDF. This can be a determining factor when you are creating PDFs to upload or email.

One drawback to vector PDF files is the need to embed fonts into the PDF in order to ensure that anyone who views your file will see the document as you intended. If you do not embed the fonts, the PDF viewer automatically substitutes its closest match when a font is not found, and the results can often have significant differences. Embedding fonts ensures that your document will look correct but will also increase the size of the PDF file.

Raster PDF

A raster PDF file stores each page in the file as an image. If you have ever created a PDF document using a scanner, chances are you created a raster PDF.

You can think of each page of a raster PDF as a picture of that page. Each picture consists of many tiny little squares called pixels. These types of PDF files tend to have a larger file size as each pixel that makes up each page has to be stored.

One advantage of raster PDF files is that, as an image, the pages will always look correct when viewed no matter what fonts may or may not be on the computer.

The other advantage is that text on the pages of a raster PDF cannot be copied easily. You may want to consider raster PDF if file content security is important to you.

The disadvantage of a raster PDF is that the pages will begin to look blurry as you zoom in as you begin to see the square outlines of the pixels used to make the image. This can be quite easy to see with areas of contrasting color or with text on the page. The jagged outlines of rounded letters such as ‘a’ and ‘o’ can also be seen, making text harder to read.

How do I Tell Them Apart?

One way to tell them apart is by zooming into the document. The lines and text in a vector PDF will stay smooth as you zoom in, which with a raster PDF zooming in will show the jagged edges of the pixels.

Text and lines in raster PDF can be jagged; 
vector PDF maintains smooth lines and shapes.

The other way to tell them apart is the blue test. If you try to select text on a raster PDF in Adobe Reader, the entire page will be highlighted blue. In a vector PDF you will be able to select lines of text, as long as the PDF has permissions to copy text.

Select Vector and Raster Compare

Creating Vector PDF in Document Conversion Service

This feature allows Document Conversion Service to convert Word to PDF, Excel to PDF, PowerPoint to PDF and HTML (Web documents) to PDF with hyperlinks intact. You can create vector PDF files from PDF, AutoCAD DWG and other supported formats but not all of the hyperlink information can be retained.

Convert File Sample Program
The fastest way to check out the vector PDF feature is to use the Convert File sample program and the new profile, Adobe Multipaged PDF, to convert a file. This profile is available starting with Document Conversion Service 3.0.

ConvertFileSample

Watch Folder Service
The Watch Folder service comes pre-configured with several sample conversion folders; vector PDF being one of these.

To create a vector PDF using the Watch Folder service, drag and drop the file into the Input folder under the ConvertToAdobePDF folder. Your new vector PDF will appear in the Output folder under the ConvertToAdobePDF folder.

Drop File in Vector PDF Watch Folder

Command Line Conversion Tools
With the command line tools you can convert single files into vector PDF files or combine multiple files into a single vector PDF. Similar to the Convert File sample program above, the only change you need to make is to use the provided conversion profile, Adobe Multipaged PDF.

You can run any of the command line tools from the convenient Tools Command Prompt shortcut from the start menu. To open the command prompt go to Start – Programs – Document Conversion Service 3.0 – Tools -Document Conversion Service Tools Command Prompt.

Document Conversion Service command tools window

To convert a file to a vector PDF file, simply copy and paste the sample command line below into your Tools window. Replace the underlined text with the path to your file.

DCSConvertFile.exe /S=”C:\Test\Output” /N=”CombinedFiles” /NE /P=”Adobe Multipaged PDF” “C:\Test\Input\File1.doc

To combine, or append, multiple files together into a single vector PDF you would use the DCSCombineFiles.exe command line tool.

DCSCombineFiles.exe /S=”C:\Test\Output” /N=”CombinedFiles” /P=”Adobe Multipaged PDF” “C:\Test\Input\File1.doc” “C:\Test\Input\File2.doc

PEERNET.ConvertUtility .NET Library
If you have used the PEERNET.ConvertUtility library to integrate PDF creation into your own program, you can switch from raster PDF to vector PDF by using the Adobe Multipaged PDF conversion profile instead.

The C# code sample below shows how to convert a single file into a vector PDF.

String inputFile = @"C:\Test\InputFiles\File1.docx";
PNConversionItem resultItem = null;
String outputDir = @"C:\Test\Output";
 
resultItem = 
    PNConverter.ConvertFile(inputFile,               
                             outputDir,              
                             String.Empty,           
                             false,                  // overwrite
                             false,                  // create results log 
                             "Adobe Multipaged PDF", // profile
                             String.Empty,           // File-ext
                             String.Empty,           // MIME
                             null,                   // user settings
                             String.Empty,           // no remote conversion (DCOM)
                             String.Empty,           // remote conversion folder
                             String.Empty            // Log path
                             );

This C# code sample shows how to combine multiple files into a single vector PDF.

IList<String> fileList = new List<String>();

fileList.Add(@"C:\Test\InputFiles\File1.docx");
fileList.Add(@"C:\Test\InputFiles\Memo.pdf");
fileList.Add(@"C:\Test\InputFiles\Projections.xls");

PNCombineItem resultsItem = null;
String outputDir = @"C:\Test\CombineOutput";
String outputName = "CombinedInput";
 
resultsItem = 
    PNConverter.CombineFiles(fileList,               // String collection
                             outputDir,              // output folder
                             baseName,               // name of combined file
                             false,                  // overwrite
                             false,                  // create results log 
                             "Adobe Multipaged PDF", // profile
                             String.Empty,           // File-ext
                             String.Empty,           // MIME
                             null,                   // user settings
                             String.Empty,           // no remote conversion (DCOM)
                             String.Empty,           // remote conversion folder
                             String.Empty            // Log path
                             );

Vector PDF Conversion

With the capability for vector PDF creation, PEERNET’s Document Conversion Service adds even more to its already robust and powerful feature set. For a quick product overview, watch the short video below:

Check out the full list of features and benefits here, or just get in touch with us and we will be happy to show you how your organization can put DCS to use as a batch document conversion solution that fits your workflow and needs.

document converter

How to Convert to the Most Common File Types in Business

Here we’ll take a look at some of the most commonly-used file types in the corporate environments, (with a special focus on two of the most effective and most widely-used file types,
TIFF and PDF), as well as the best ways to convert files from one format to another.

document converter

JPEG:

JPEG is the likely the most common image format used on the web today. The reasons for its popularity have to do with its versatility, which allows it to suit a wide range of applications and made it the format of choice for Internet users. Primarily, JPEG files allow the user to maintain a high-level of quality on their images, while keeping file sizes down. This is due to its ability to use “lossy compression”, by compressing individual pixels in images to compress the overall file sizes.

TIFF

TIFF is fairly unique in that it is a format that almost bridges the gap from formats that are primarily used for images versus formats that are primarily used for text documents. That’s because TIFF is actually an image format that is widely-used for storing documents in the modern corporate environment.

The format has an interesting history that helps shed some light on its modern uses. Originally it was developed as a format conducive to transferring scanned documents onto the computer – that is, a printed page became a digital, image-based representation. Over the years, developers have added additional functionality to the original TIFF format protocol, and today it is the format of choice across many professional industries.

A few features of TIFF are particularly appealing. Because it is an image format, it displays identically regardless of what the user is viewing it on – and its wide adoption means that TIFF files are almost certain to be viewable on any device.

TIFF also boasts many different options for compression, which adds another level of versatility that makes it appealing to organizations of different sizes, depending on their need to balance quality and file size. Which is to say: the size of the file can be reduced through compression methods, while maintaining a high-quality outputted file. Additionally, its nature as an image format means that links, viruses and hidden data cannot be embedded in the files, which makes it appealing for organizations in this era of heightened alert against malware – and the need to protect customers’ sensitive information.

Document Formats:

Microsoft Office formats
.doc, .docx (Word), .xls, .xlsx (Excel), and others

Many businesses rely on the Microsoft Word suite of products for a lot of their document production. The ubiquitous nature of the software means that its native file formats (based on the .doc file ending for Word; and the .xls format for Excel) are widely used in the corporate environment. While their widespread use makes them convenient, the .doc/.docx file format does have some limitations when it comes to sharing documents with colleagues and clients – primarily due to the fact that in some cases, the formatting can be altered when the file is opened on one computer, smartphone or device in comparison to the one that it was created on.

PDF format

Portable Document Format, commonly known as PDF, are extremely common in the world of business. Their popularity is due to the fact that they act like a digital, visual representation of the printed page which everyone has been familiar with for hundreds of years. That means that formatting is maintained from one device to the next, regardless of operating system, screen size or other factors.

Because it’s so good at what it does, PDF formats are widely used across a variety of industries. Since it came about in the early 1990s, PDFs have been used for customer records, invoicing, sharing information, and much more.

The format has a wide range of other features and benefits not yet mentioned. For one, the format offers password protection for files, adding a layer of security to protect sensitive information from prying eyes. It also works well with multimedia elements; document creators can easily embed links, photos and other elements. And if required, PDF format documents can be uploaded to a company’s website, optimized for search engines, and downloaded by your clients and customers. All in all, the versatility of PDF makes it an ideal format for many companies to utilize quite frequently.

Converting to the Most Common File Types

Often, you might find that you need to convert files from one format to another. The reasons for this can be varied. In the case of a Microsoft Word document, for example, you might find it beneficial to convert the file to a format like PDF or TIFF to ensure consistent formatting – and so that the receiver of the document is able to view the document so that it looks exactly the same as you, the creator, intended.

Your choices for file converters are numerous, so this section aims to clarify which route is the best for you, depending on your particular needs. Options range from online file converters, to purpose-built virtual image printers, and all the way up to batch file converters, designed for enterprise level organizations.

Online File Converters:

Easy to use, no software to install

Sometimes, the simplest solution is to just do something online. In the case of file conversion, there are a variety of options that allow you to convert files from one format to another, including PEERNET’s own ConvertMyFiles.com.

With so many options available for online file conversion, it can be difficult to distinguish from one option to the next. Here are some of the ways that that you’re able to recognize a reputable, high-quality file converter online.

  • It is supported by a reputable, trusted company.
  • The organization that runs the website provides support for your conversion needs.
  • It offers the flexibility to convert to and from a wide variety of files.
  • It offers a range of customization options for the outputted files.
  • It allows you to output files without a watermark or other identifying information.

ConvertMyFiles.com checks all these boxes, and monthly conversion packages start from just $1.00 per month.

Virtual Image Printers:

Simple Way to Convert Files On-Demand

If you are working within an organization, you may find it beneficial to move to an actual piece of software for your file conversion needs. A good intermediary between an online file converter and a full-scale all-in-one document converter is a virtual image printer.

A virtual image printer is essentially a printer driver that you install on your computer. Once installed, an option will appear on the user’s usual Print menu dialogue. This makes it very user-friendly, offering extremely simple conversions from Word to PDF, Word to TIFF, and even to a variety of other formats (including JPEG, PNG and GIF). In PEERNET’s case, we offer:

  • PDF Image Printer: Converts files from other formats into high quality and small-sized PDF documents. Gives the user the ability to perform image adjustments to the outputted file, such as resizing, cropping, rotating, and more.
  • TIFF Image Printer: For users who require the ability to convert files to TIFF rather than PDF, our TIFF Image Printer is an outstanding option. It offers the same functionality as described just above, but is tailored to output files to the TIFF file format.
  • Raster Image Printer: The “Cadillac of image printers”, the Raster Image Printer combines the features of TIFF Image Printer and PDF Image Printer, into one tidy package.

Full-featured file converters

For high volumes of conversion

For organizations either large in size, or for smaller organizations that nonetheless require a high level of functional and fast document conversion, a step up to a full-feature file converter may be the right option.

For organizations with a serious need for regular file conversion — and even the ability to convert files on demand — you might want to consider PEERNET’s Document Conversion Service. The software is designed for high-throughput, and to convert files to TIFF, PDF or other formats automatically, without constant input from a user. Automated batch file conversion can save organizations significant time and resources by making the document creation as seamless and automatic as possible.

DCS allows for conversion from any printable Windows format, including file types generated by such commonly-used programs such as: Microsoft Word (.doc, .docx), Excel (.xls, .xlsx), Outlook, web pages (.html), Powerpoint (.ppt, .pptx), image editors (.png, .tif, .bmp) and many more.

Use the Right Tool for Your Document Conversion Needs

Using the right tool for your document conversion can be a huge time-saver and unlock new efficiencies within your organization, allowing you and your employees to spend more time on the tasks that really matter to your bottom line.

It should be noted as well that PEERNET offers a variety of other products to fill in some of the gaps between the ones mentioned in this post. Please click to view our complete line of file conversion software here.

If you need a bit more information on which direction you should turn to for your file conversion needs, please take a couple of minutes to watch the short video below.

And of course, if you need any further guidance or information, please don’t hesitate to reach out and contact us, and we’ll be sure to get you pointed in the right direction.

pdf-or-tiff

Converting Microsoft Office Files to PDF or TIFF: What are the Easiest Solutions?

Microsoft Office is among the most widely-used suite of office products in the modern corporate environment. Microsoft Word, for word processing, and Excel for spreadsheets, in particular, are indispensable. Sometimes though, it’s necessary to convert these Microsoft Office files to another format. The reasons for not wanting to send clients or colleagues documents created by these programs  can be varied, including:

  • Compatibility issues: Though many people have Microsoft Office on their computers, many others do not. This is particularly the case with mobile devices, where adoption of the Microsoft Office suite of products is significantly lower than on traditional desktop computers.
  • Different versions: Because Office has been established for so long in the marketplace, different people have different versions of the software, which can lead to all sorts of issues, particularly relating to the next point…
  • Formatting Issues: Even if the user who receives the file has Microsoft Word on their computer, there’s no guarantee that the document will appear the same on the recipient’s computer or device as it looks on the sender’s.

pdf-or-tiff

Those are just a few of the potential issues you can run into with sharing Microsoft Office documents. Those shortcomings can be addressed with converting your files to one of two popular formats that are widely used in the business world: PDF or TIFF.

A quick overview: Why are PDF and TIFF preferable?

The PDF (portable document format) and TIFF (Tagged Image File Format) filetypes share one major element in common: the document formatting appears the same to everybody, regardless of which device, computer or operating system it is viewed on. This makes these formats ideal for sharing – giving you, as the sender, the comfort of knowing that your document will be viewed exactly as you intended it to be.

This is because they are saved as raster files. That means that the outputted file is actually made up of rendered images, rather than individual text characters. That allows the outputted file – actually an image – to display exactly the same, whether it’s on a phone, a tablet, a computer, or even on a printed-out page.

(To be clear, there is another type of PDF file that does not output in raster, but rather vector. See details below on PDF Creator Plus if you have this requirement.)

Converting Word and Excel files to TIFF & PDF:

To convert Microsoft office files (including Word, Excel, Powerpoint and others) to TIFF and/or PDF, PEERNET offers a number of options that you may find useful, depending on your precise requirements and the resources of your company. These products offer support for all Microsoft Office file formats for conversion, including: Microsoft Excel (*.xls, *.xlsx, *.xlsm, *.xls, *.xlt, *.xltx, *.xltm, *.xlsb);  PowerPoint (*ppt, *.pptx, *.pptm); Microsoft Outlook (*.oft, *.msg, *.vcf, *.vcs, *.ics); Microsoft Word(*.doc, *.docx, *.docm, *.dot, *.dotx, *.dotm ), as well as generic filetypes that are readable in Office products, such as Rich-Text files(*.rtf), text files(*.txt, *.log, *.xml) and web files(*.htm, *.html, *.mht).

ConvertMyFiles.com

Converts Microsoft Office files to PDF, TIFF and more

This is an online file converter, ideal for those who have  a fairly limited requirement for file conversion, but would like to keep their options and flexibility open. Using an online file converter means that there’s actually no software to download and install. This, combined with its flexibility to support myriad file types, which is another appealing aspect for many users.

There are many online file converters out there, but ConvertMyFiles.com is able to set itself apart in a few distinct ways:

  • A user-friendly interface, designed to make submitting and converting files and documents as easy as possible.
  • Best-in-class features for online PDF creation: embedded fonts (searchable and selectable text), vector graphics and where possible hyperlinks and bookmarks.
  • A fully-responsive web design to make conversion easy on any device.
  • No watermarks on your document, ensuring the highest level of professionalism and consistency.
  • The ability to combine multiple files to a PDF file.
  • A variety of output settings, allowing you to customize your outputted document to find the right balance between quality and file size.
  • The peace-of-mind of uploading your files to a site that is run by a trusted, well-established company like PEERNET.

Using an online file converter is a great solution for individual users, or small organizations that have a limited, but regular need for file conversion, and are looking to keep costs as low as possible.

TIFF Image Printer

Converts Microsoft Office files to TIFF

This piece of software essentially functions as a virtual printer, or print driver. Its functionality could not be quicker or simpler. The TIFF Image Printer uses your Windows’ existing “Print document” functionality to create new outputted TIFF files.

While its functionality is rather simple, its set of features is actually quite substantial:

  • Probably the fastest and easiest way to convert Microsoft Office documents to TIFF
  • Control over the output settings of the document
  • Support for automation and custom naming
  • Ability to adjust outputted dots per inch, from 50 to 1200 – wide variation in quality available
  • Ability to perform image adjustments such as resizing, image rotation, cropping, trimming and more
  • Significant compression settings for your TIFF documents
  • Ability to add header and footer endorsements
  • Support for custom paper sizes
  • Version 11.0 is supported on all Windows platforms dating back to Windows XP.

PDF Image Printer

Converts Microsoft Office files to PDF

If you have a need to convert files to PDF, then our PDF Image Printer offers a nearly identical solution as TIFF Image Printer – except that it offers much of the same functionality, tailored towards PDF conversions.

In addition to the benefits offered above, a few of the top features of PDF Image Printer include:

  • Converts to high quality, small size PDFs.
  • Creates secure non-searchable, non-editable, PDF/A-1B compliant PDF files.
  • Supports password protection & 40-bit or 128-bit encryption, and permission levels to restrict access to document contents

Raster Image Printer

Finally, if you need a straightforward solution that gives you the ability to regularly convert Microsoft Office files to either PDF or TIFF, you may want to consider using Raster Image Printer. It combines the functionality of both PDF Image Printer and TIFF Image Printer into one convenient package. The main advantage of using this is that it gives you the functionality and flexibility to convert your Microsoft Office files into either of those prominent formats.

Other Options for Office to PDF or TIFF

For individuals or organizations with a need for more regular conversion of Microsoft Office files – or more powerful conversion features – there are a number of other options available as well.

Here is a brief rundown:

  • PDF Creator Plus – offers much of the same functionality as Adobe Acrobat, but at a more cost-effective price point. PDF Creator Plus allows you to combine, edit and merge all types of printable Windows documents (including Microsoft Office, of course), into an outputted PDF file. This is a standalone piece of software, in contrast to the Image Printers we’ve noted so far. With that comes plenty of annotation tools, customization options, and advanced features for power users. These files are vector files in contrast to the other options we’ve discussed in this post, which output into raster files. The advantage of vector files is that you can search for text in them, in the same way that you would in a Word document. This may prove beneficial for document searchability and discovery.
    As an added bonus, PDF Creator Plus has a Microsoft Word add-in built right in. This allows you to create PDF documents from Microsoft Word with your headings, outlines and hyperlinks intact by using the Save As PDF 7.0 Word Add-In included with the product.
  • Document Conversion Service – For organizations with a need for a high-volume document conversion program in order to change a large amount of Microsoft Office files into PDF or TIFF, PEERNET’s Document Conversion Service is the ideal file conversion solution. It runs 24/7 in the background, and allows for automated, batch file conversion, which can save your organization an incredible amount of time, money and resources over the long haul. It also offers a wide array of advanced features for IT departments and power users, to optimize the efficiency of your document conversion protocol.

For Converting Office Files to PDF or TIFF, We Have You Covered

Whether you need a solution for Word to PDF, Excel to TIFF, or any conversion in between, PEERNET has a product that can fit your needs. For further information, and to clear up what product might be right for you, please take just a couple of minutes to watch the video below.

And of course, if you have any further questions, or need any guidance in choosing the right Office to PDF or Office to TIFF solution, we are always here to help. Simply contact us and we will get back to you to help you find the product that’s right for your needs.

document converter features

The 9 Features You Need in a Document Converter

If you’re either making the transition within your organization to digital documentation for the first time, or just looking for a more efficient method of doing things, the solution is the same: finding and using the ideal document converter for your business’s needs. That can be a daunting task on first glance; there’s certainly no shortage of options out there. And getting it right is absolutely essentially to increasing productivity, lowering costs, and keeping your company competitive with others in your field.

document converter

If this is the stage you’re at, this post is designed is designed to help. Here are some of the main elements you should seek out in determining the right document converter for your needs.

Decide whether you need a piece of software that does one thing really easily and efficiently, or if you need software that allows for flexibility in your document conversion.

If you’re just starting on the path of choosing document conversion tools for yourself or your company, the first question you’ll want to answer is: what file formats do you intend to be using? This will really help define what sort of converter you should be looking for. For example, If you’ve already decided that you will only need to do basic conversions to the TIFF format, you might want to consider something like PEERNET’s TIFF Image Printer. That driver (along with its counterpart, PDF Image Printer) are designed to make conversions as easy as printing out a piece of paper.

If, on the other hand, you require document conversion to a number of different formats — or you’re not yet sure which formats you’ll be using — then keep your options open by going with a converter that allows for more types of outputted file formats.

If needed, seek out powerful features to customize document settings and increase efficiency.

A huge advantage to using professional document conversion tools over a bare-minimum piece of software (or even a free online converter) is the amount of options you have to customize your outputted settings. These can be relatively basic elements like compression (and more on that later), but can also run the gamut of powerful features to get the most out of your document conversion tools. Some of these will include manipulations to the outputted document, such as: cropping, copying, image rotation, resampling, margin trimming. As you move up to more advanced pieces of software for document conversion, your options increase. Some PEERNET software above the virtual image printer level, for example, includes features like right-click-to-convert, drag & drop conversion bins, and the ability to run scheduled conversion tasks. Power users are able to do things like integrate a document converter as part of an automated workflow, or run conversions from the command line.

Make sure the software has the ability to save settings.

Of course, having access to a wide range of output options is great, but be sure that the document converter you use allows you to save settings from one session to the next.

In making a selection, prioritize ease-of-use and user interface, to minimize employee training time.

Although the best document converter software offers robust functionality as mentioned above, there is also a balance to be struck in terms of usability. If tools that do a relatively basic task, like converting a Word document to a PDF, are difficult for a computer user of average skill to do, then many of the benefits of using a professional document conversion tool in the first place are lost. Our different tools and pieces of software offer different levels of customization and functionality, but all (aside from enterprise-level Document Conversion Service) are built with the average corporate worker in mind. Employee training takes time, and time is money, so our document conversion tools are built to minimize this. And our line of virtual printers, such as PDF Image Printer and Raster Image Printer, truly make conversion as easy as can be — utilizing your Windows’ system’s existing print dialogue box.

Be mindful of compression options, to balance the needs of document quality and storage space.

Ensuring the quality of digital documentation is a major requirement for some organizations. For others, it’s a secondary concern; not as important as ensuring that a massive quantity of customer records, client notes and internal communications are able to be kept on file. Every organization’s needs when it comes to document conversion are unique, and that’s why you should look for software that addresses that. A balance between document quality and the size of the files can be a tricky balancing act. The answer lies first in the file format used to store digital documentation (TIFF, PDF, etc.), and second in the compression applied to the outputted document. Basic document converters may lack this functionality; when determining software that’s right for your company, don’t forget about this crucial feature.

If you will be using the software to create PDF files, don’t forget about annotation and editing features.

Portable Document Format (PDF) is one of the file types that is most commonly used for digital documentation in the modern workplace. Their main benefit is that they can replicate the printed page (keeping formatting when transferred from one computer to the next, or when physically printed out). But one of the biggest advantages they have over a printed page is the way you’re able to make notes, highlights, etc. on the digital copy. This makes them great as a tool for sharing information internally with your team, or notating things to your customers or clients. PEERNET’s PDF Creator Plus is similar to Adobe Acrobat, but at a more cost-effective price than the alternative, and as such, includes nearly all the functionality you’ve come to know and expect out of such a product.

Seek out software backed by a reliable company with good quality customer service and support.

There are hundreds, if not thousands, of document conversion products on the market today. So in determining which sort of software is right for your business or organization, don’t forget to look beyond the software itself — and at the company behind it. PEERNET is based in North America, and has many, many years of experience since our start in 1997. We not only have the knowledge that comes with years of building ideal corporate document converter tools, but also supporting them with great quality customer service. Our products are used by many well-known international organizations around the world, including IBM, FedEx and BMW. These orrganizations place their trust in our reputation, quality of product and quality of service to address their needs.
Find a product or products with a cost that suits the needs of your organization.

One of the main benefits of using document conversion software in the office is the fantastic cost savings that it can bring to your organization. This often manifests itself in a number of ways: reduction in paper costs, staffing costs, storage space, non-efficient use of time, and more. But the savings that you can potentially see go out the window if the software you are using to as a digital document creation tool is not in-line with the scale of your business and its document creation requirements. PEERNET file conversion tools are priced to meet the needs of businesses of different sizes: from one-person operations to international, enterprise organizations. Our software is built to be accessible to all those who have a need for file conversion.

For organizations with a need for ongoing file conversions, the ability to automate and batch convert documents.

Finally, for companies with such a regular need for file conversion that it becomes time and resource-prohibitive to have someone doing it manually, a batch document converter is the best option. For those organizations, software such as PEERNET’s Document Conversion Service should be seriously considered. DCS is built with enterprise organizations in mind, or those companies that simply have a need for a high amount of document conversions and/or digital document creation. It operates as a Windows service and is capable of converting files from some of the most common Windows formats to PDF, TIFF, JPEG and other storage types. Best of all, it converts in the background 24/7, so it doesn’t require active monitoring once setup is complete. DCS is commonly used in industries like the medical field, law, and public service; it’s truly the ideal, purpose-built file conversion solution for organizations who have a substantial need for image archiving or to convert a multitude of files, such as for mass TIFF archiving or document records.

Make the Right Choice, and Enjoy the Benefits for Years to Come

Choosing the right software as your primary document converter is one of the most important choices that you can make. Keep these elements in mind as you go through your search and it will help you make the right decision. If you need more help to guide your search, you may find further assistance in a few of these recent blog posts:

As well, please take just a couple of minutes to watch the video below for more information on which PEERNET document conversion software could be right to address the particular requirements of your organization:

Furthermore, if you need any additional guidance, we’re happy to help out. Simply contact us with your organization and your requirements and we’ll get back to you shortly.

file conversion solutions

The Best File Formats for the Modern Office

Today’s corporate environment is changing quickly, driven by new technology. To stay up-to-date, companies should be utilizing the latest in digital technology so that productivity does not suffer in comparison to its competitors.

Using digital documentation, in favor of the old paper-based methods of record keeping, offers a huge range of benefits to your company, going forward. Any successful use of digital documentation will largely be built on a solid foundation of using the right file formats.

modern file formats at the office

For most organizations, we recommend one of two formats for digital records: Either PDF (portable document format) or TIFF (Tagged image file format.) These file types are used around the world by organizations large and small, and by companies who have a need for reliability, dependability and ease-of-use in their company’s documents and records.

Let’s take a look at the advantages of using the right file formats; how they can help you become a more productive and efficient workplace; and some of the best file converter software solutions to help your company stay up-to-date.

The right file formats make it easier to work from anywhere

Today’s workplace is shifting to a more fluid, digital experience where the presence of a physical location is of minimal importance. The traditional norms of being present during certain hours at a certain place are starting to fall by the wayside. New devices and greater connectivity allows today’s younger workforce to work from anywhere – whether that’s in the office, on the road, or at home.

To facilitate this newer mode of collaborative working, digitizing your customer records is definitely the way to go. Digital record keeping allows your employees to access important records and files from anywhere. Rather than being reliant on antiquated methods (such as mailing, filing, etc.), utilizing formats like PDF and TIFF suddenly make it possible for your employees to detach themselves from the requirement of a physical office space, and plug into greater connectivity.

The right file formats help reduce the need for a large physical office /potentially can cut down on administrative work

Opening up the ability to work from anywhere allows for other potential opportunities to cut costs around the office. To start with, taking up less physical space with filing systems, cabinets and the like, can potentially allow you to cut down on office space.

Additionally, moving more of your files to digital form can actually allow you to re-allocate staff to the core objectives of your business. Rather than having them spending their time filing and sorting, they can be oriented towards tasks that serve the most important aspects of your revenue-generating operations. These transitions are fostered by making use of file formats like PDF and TIFF that allow a smooth transition towards a more paperless and digital office.

PDF and TIFF visible the same on all device sizes

With the proliferation of different devices, operating systems and screen sizes, document management from one system to the next has the potential to be problematic. When sharing documents from, say, a computer to a smartphone, you want to ensure that the documents display the same way. Beyond that, you also want to make sure that the format is actually viewable on all devices.

Let’s take a Microsoft Word file as an example; one of the most commonly-used file types in the modern corporate world. There can potentially be several issues that arise with these types of files. First, a file that’s saved in the format of .DOC or .DOCX generally requires that the end user have the Word software installed on their device to view it – and it’s fair to say that most people don’t have Microsoft Office installed on their smart phones (very few would even have it on their tablets). So right off the bat, you can run into issues there. Beyond that, even if the end user does have Word or another word processing program that’s capable of viewing the file, it’s not certain that the formatting will be maintained from one screen to the next. That could make you look highly unprofessional in the eyes of clients, or cause confusion amongst your colleagues. For those and reasons and more, sending documents in a format that maintains its consistency is a must, and PDF and TIFF are the ideal formats to make sure that happens.

It creates consistency in your company’s files and documentation.

Building on the last point, consistency from one format and device to the next can not only make things easier for your employees, but if you’re sharing documentation with clients, it can add a level of professionalism to your documentation. As well, using a consistent file format in PDF/TIFF, and utilizing consistent settings can help ensure that the actual quality of the outputted file is maintained, each and every time.

How to Create TIFF or PDF Files

A successful modern office gives users the tools of the trade to easily create the files that they need. In this section, we’ll look at the approaches you can take towards empowering your employees with this capability, and some of the best options in terms of file conversion software to make the idea into a reality.

Image Printers:

Image printers, sometimes referred to as virtual printers, are a very simple way to create the types of files that are ideal for the modern office environment. They are, basically, a simple driver that you install on your computers that allows for added functionality on your Windows computer’s Print menu. The primary advantage of an Image printer for PDF creation or TIFF creation is its ease-of-use and overall lack of a learning curve.

Recommended solutions:

To create PDF files, you can’t go wrong with PEERNET’s PDF Image Printer. It is the quickest and easiest way to convert your Windows files to PDF. The user simply selects PDF Image Printer from the dropdown menu in the print folder, and the file is outputted to a specified folder.

If you are going with TIFF files, then the TIFF Image Printer offers the same functionality, but for TIFF files.

If you anticipate requiring the regular conversion of files to both formats, then consider our Raster Image Printer product (we call it the “Cadillac” of our image printer family!) It features all the functionality of the two products mentioned above, including advanced image processing features, automation options, compression settings and more.

Purpose-built, on-demand file creation software:

If you need some more customization, you may want to consider making use of specialized software. This class of products allows you to create files on demand, by either selecting, combining or merging different files. The advantage of software such as this is that this class of product tends to offer more features and customization options than a standard image printer.

Recommended solutions:

If you regularly create PDF files but require something a little bit more advanced than simple conversions from one file format to another, you may want to consider a software solution such as PDF Creator Plus. This program offers much of the same functionality as Adobe Acrobat, but is offered at a price that is more cost-effective for users and businesses. Its core functionality allows users to combine, edit and merge other types of documents into a searchable, outputted PDF file. Of course, prior to creating your final outputted file, the software also gives you the option to edit and annotate your documents.

Enterprise-level automated batch file conversion solutions:

The other option, for companies that have a significant need for ongoing file conversion, is an automated file conversion solution that operates in the background. This type of solution does not require someone to manually input files to convert; rather, it can be set up to convert files automatically, saving significant time and resources.

If you need to regularly convert to a various number of file formats, our File Conversion Center may be a good solution. It converts from Microsoft Office (Word, Excel, PowerPoint, etc.), HTML (web pages), PDFs and more; and is capable of converting to non-searchable TIFF, JPEG, PDF and other popular image formats. If your organization has a regular need for file conversion but not at the level that you need to automate the process yet, this might be a good piece of software to explore.

Recommended solutions:

For ongoing, automated batch file conversion, PEERNET’s Document Conversion Service is a best-in-class solution. DCS offers truly automated file conversion. It supports a wide range of the most popular and common file formats, and is commonly used to convert files to PDF, TIFF, JPEG, and more. The newest edition of Document Conversion Service even allows you to create vector PDFs – making the documents searchable, and allowing for clickable links.

Document Conversion Service functions as a true Windows service, offers a robust set of features for power users and IT departments (including command line tools and workflow integration), and a wide variety of other advanced features.

Start Your Transition Today

Make the move towards a more modern workplace environment today! PEERNET products are the ideal solution to help you get there.

If you’re not sure about which product might be right for your company’s needs, please take a couple of minutes to watch the short video below, which should help clear things up.

And remember, if you ever need further assistance we’re always willing to lend a friendly hand. Contact us today!

document converter

7 Keys to a Successful Enterprise File Conversion Transition

Being a part of a large organization presents its own challenges and opportunities when it comes to implementing a strategy for efficient digital document management system. Primarily, the size and scale of the organization will inform the route you take in terms of software and solution section. Training and protocol is also an obstacle, albeit one that can be significantly minimized as part of a cohesive plan. As for the benefits of moving more documentation to the digital realm, they are plain to see.

enterprise document conversion

Organizations in all sorts of industries are already well on board with electronic document management practices, proving their effectiveness. For enterprise-scale organizations, replacing even a small percentage of your documentation with digital equivalents can add up to significant savings in terms of costs, time and resources.

When you see the need to start making more use of digital documentation, the best transitions start with thinking about all the possible considerations. Here are 7 things to think about to ensure a successful undertaking to make greater use of digital documentation in your organization.

1. Get the whole management team on-board, and buy-in from the employees.

Committing to eliminating some of your company’s paper waste and transitioning to a new era of digital documentation is the smart and prudent move at this point in time. The benefits are numerous. For a successful plan to take shape and be implemented, these favorable points must be communicated accurately. Here is a brief summary of some of the main benefits of document digitization, which you can use to get everyone on-board with an accelerated transition to utilizing digital documentation.

  • It can save significant time and resources for your employees.
  • It can save money from your company’s bottom line over the long-run.
  • It can help your employees collaborate more easily with each other.
  • It can help improve your company’s customer service, by providing more easily searchable and retrievable information.
  • It can open up new possibilities for your team to work from different locations.
  • It can help your company become more environmentally conscious.

2. Decide on the best file format(s) for your company’s particular needs.

Choosing the right file format or formats is a fundamental part of a successful transition to start using more digital documentation in your organization. Making the right choice will make everything else easier, and making the wrong one can hinder your company’s availability to productively make the switch.

A majority of enterprise-level organizations that make significant use of digital documentation in this manner make either PDF files or TIFF files the bedrock of their digital filing systems. Both formats have benefits and drawbacks; for more information, please see our post on PDF vs. TIFF.

3. Don’t downplay document security issues; consult with internal or external IT for best solutions.

If you work in a large facility, you probably have some physical security measures in place at your office building or place of work. They may include barriers to prevent entry, locks and/or passwords to view certain physical files or reach certain parts of the building. The same principles should be applied to your digital documentation. Some of the primary things to think about include:

  • Considering the various security features available in each of the main digital document formats used for record keeping in a corporate, institutional and/or enterprise-type environment.
  • Making sure that employees are not tempted to expose your company’s files to untrusted locations. For example, without an enterprise file conversion protocol in place, they may be tempted to use unsafe, free document conversion websites.
  • Ensure employees are familiar with the basics of strong passwords – a basic preventative step that nonetheless provide a vital line of security for your customers or clients’ sensitive information and records.
  • Make sure that digital documents are securely backed up on a regular basis.

4. Ensure a solid organization and naming structure is in place for files.

As with security, many of the same principles from physical, paper document organization apply with digital document organization. You want to establish a clear structure of folders, and where users can expect to find things. After all, one of the main benefits of digital documentation over physical printed documents is the ability to easily and quickly retrieve documents as needed. Here are a few of the foundational elements of establishing this.

  • The naming structure of your documents should be consistent across the board, to ensure that the files are easily scannable, and the correct file, easily retrievable.
  • It should be a simple enough structure that it’s easy to follow and not bothersome to follow. If it’s annoying to do so, employees likely won’t abide when working with their own files.
  • You also may want to consider using some sort of date notation within the name of the files themselves. This can make it easier to sort through, depending on the overall setup you end up going with.

5. When choosing your format, consider the importance of “searchability.”

One of your main determinants between choosing either PDF, TIFF or a combination of both file types should be how you and your team plan to search for information within documents. To wit, if you want to be able to easily search for specific text within documents, then you might want to consider using a format such as vector PDF – which renders individual text characters, and allows the user to do a standard text search to look for certain passages. A raster PDF, conversely, renders all text as images, so it doesn’t give you the same ability. With both types of the PDF format, however, there can be metadata embedded within the document itself for easier searchability and to allow the user to find the document they’re looking for. TIFF files can be integrated with optical character recognition (OCR) features that, as with vector PDFs, allow you to search for specific text characters within the file.

All in all, it’s important to be familiar with precisely what each format offers in terms of search ability and use that as a factor in your decision on file formats.

6. Consider the benefits of automating the file conversion/file creation process.

For enterprise-scale organizations, the best option is often to set things up-front and then let the process run automatically. This is definitely the case for organizations with an ongoing need for file conversion to TIFF, conversion to PDF, or other formats. Automating the process has several big advantages – primarily, the fact that the resources that would otherwise be spent manually converting or creating files are now handled by the automated file conversion solution you’ve put in place.

For this purpose, PEERNET’s Document Conversion Service is the industry-leading solution that’s available for enterprise organizations today. DCS is built with enterprise-scale document conversion in mind – scalable, fast, and boasting a robust set of features that make it a powerful asset for your organization’s document conversion needs.

7. Choose the right software for your organization to convert files to your chosen format.

Finally, choosing the right software can make all the difference in ensuring your enterprise file conversion efforts are a resounding success. They are the tools upon which success or difficulties will be built upon. Here is a brief look at some of the tools offered by PEERNET that have been used by previous enterprise and institutional customers to great effect when either moving to increase their efficiency with processing and creating digital documentation, or even starting from scratch.

To combine edit, and merge files into new PDFs: PDF Creator Plus. This is a software solution, offering functionality quite similar to Adobe Acrobat – at a price that’s actually quite a bit more cost-effective. If your organization has a regular need to create PDF documents from scratch by combining different elements, you can learn more about PDF Creator Plus here.

For Simple PDF Conversion from other Windows file formats: PDF Image Printer. This is a virtual printer that allows users to convert a document to PDF through the standard Windows print menu. Extremely easy to use, so it doesn’t require a great amount of training on the part of your employees. They just navigate to the PRINT menu as they ordinarily would, and select the PDF Image Printer instead of a physical printer. Their converted file is then simply outputted to the specified folder.

For Simple TIFF Conversion from other Windows file formats: TIFF Image Printer. This virtual printer offers the same functionality as described in PDF Image Printer above, except that it outputs converted TIFF files.

To convert to both PDF or TIFF: Raster Image Printer combines the functionality of TIFF Image Printer and PDF Image Printer into one sleek, convenient software package.

For on-demand enterprise file conversion: File Conversion Center. This is a time-saving desktop application that converts your Office, PDF, Postscript, HTML, and more file types into TIFF, PDF, JPEG and other formats. Features include the ability to run scheduled conversion tasks, command line interface, drag and drop conversion bins, and right-click-to-convert-functionality.

For enterprise-scale automated, batch file conversion: Document Conversion Service. As mentioned above, DCS is an industry-leading conversion solution that allows you to convert from a huge range of file types into PDF, TIFF, and other image formats. Features like Workflow integration, customizable drag and drop folders for conversion, and the ability to convert files 24/7 in the background make this the automated batch file converter of choice for organizations with a need for ongoing document conversion and creation.

Still Not Sure? Please take a couple of minutes to watch the brief video below, which runs through all PEERNET product offerings and should help you determine which product might be right for your enterprise file conversion needs.

And if you still need help with choosing software for your organization, whether you work in a large institution or a small business, you can always contact us for some advice and guidance.

save time on document conversion

How Document Conversion Software Helps Your Company Work Faster and Smarter

The companies that are truly flourishing these days have streamlined their processes relating to their adoption and use of technology in the workplace. Making use of digital documentation, with efficient file conversion and creation processes is one of the best ways to move your company in this direction.

If you use any files for record-keeping at all – be it TIFF, PDF, JPEG – you should make an up-front investment in professional file conversion software for maximum efficiency. It is almost certain to pay off, long-term, and allow your company to work faster, smarter, and more efficiently.

The Benefits of Digital Document Filing

If, like many other companies and individuals, you’re already thinking about the ways that moving some of your daily record-keeping to digital formats, then you’re ahead of the game. With proper naming structures and organizations, digital files can prove to be more easily searchable, discoverable and useful. Think of not only the reduction in time spent manually filing and searching for documents – but also, the intelligence that working with digitized data can provide.

PEERNET offers a wide range of file conversion software solutions that fit this mold of improving your company’s efficiency.

The Tools of the Trade

Before we get into exactly how these can help your overall objectives of working faster and smarter, here is an overview of the main tools we’ll be focusing on.

 
Product Description Works well for…
ConvertMyFiles.com A website that allows you to quickly and easily convert to PDF, JPEG, TIFF and other file types. A cost-effective solution for users who have a regular need for file conversion and who do not want to install additional software on their computers.
PDF Creator Plus Allows you to combine, edit and merge Windows documents into a PDF file. The perfect fit for individual users or companies that are looking for a more cost-effective alternative to software such as Adobe Acrobat.
PDF Image Printer A virtual printer that allows your staff to turn any printable Windows document into a PDF, with the click of a mouse. A good solution for individual users and companies, large and small, who have a need to convert various types of documents to PDF format.
TIFF Image Printer In the same fashion as PDF Image Printer, utilizes the Windows “Print a Document” prompt to quickly and easily create TIFF files. Suitable for companies or users who need a simple way to convert TIFF files, easily and on-demand.
Raster Image Printer Incorporates the functionality of both PDF Image Printer and TIFF Image Printer, as well as the ability to convert files to JPEG in the same manner. Ideal for organizations who utilize both PDF and TIFF on a regular basis.
Document Conversion Service A full-featured, automated batch document conversion solution which is capable of converting documents in the background, 24/7. Built for organizations who have an ongoing need for file conversion from and to a variety of document and image formats. Widely used by enterprise-level organizations.

How these Document Conversion Tools Help Your Company Work Faster

Now that you’re familiar with some of the tools available, let’s take a look at how they can actually benefit your company’s productivity, and therefore, its bottom line.

Spend way less time on the actual conversion process, and more time on what matters to your company.

PDF Creator Plus, PDF Image Printer, TIFF Image Printer, Raster Image Printer, Document Conversion Service

These tools all have something in common – they’ve been built from the ground up, based on years of expertise and knowledge, to provide users with easy, but powerful file conversion options. Here’s how:

  • They simplify your process. Established processes can save your organization significant time and resources, so if you’re converting customer records, receipts, or anything of the like into PDF or TIFF, it helps to have that process in place. Choosing and using the right file conversion software can be the main cog that your process is built around.
  • They allow you to use saved setting profiles. So you can set your preferences once and use them on an ongoing basis, rather than fiddling around with your output settings every time you convert a file. This takes a lot of the hassle out of file conversion.
  • They minimize training time. All but the highest-end professional document conversion software like that provided by PEERNET is designed to be very user-friendly. Our line of image printers, for example, requires only that the user is capable of printing a document – not much to ask, in this day and age.

Use single-purpose virtual printer tools to wean your business off paper and maximize efficiency.

PDF Image Printer, TIFF Image Printer, Raster Image Printer

  • Sometimes, the easiest solution is the smartest one. If you just need to start down the path of reducing your company’s dependence on physical printers, then implementing virtual printers is a terrific way to get started. Reducing your use of printers, and therefore paper, is one of the easiest ways to start working smarter. Our line of image printer products makes the transition painless. Built for speed and ease-of-use, replacing some or all of your physical printer usage with virtual printers save your company time, resources and money.

Use a web-based solution for conversions as you need them.

ConvertMyFiles.com

  • No software, no worries. For users who need to convert files to PDF, on any basis ranging from infrequently to regularly, an online file converter like ConvertMyFiles.com might just be your smartest choice. It offers conversions from and to a wide variety of file formats. Using a website gives you the flexibility to choose the package that fits your exact needs best – and the ability to use or discontinue the service depending on your requirements at that particular point in time. Or, let’s say you find that you don’t need many conversions one month, but the next you have a great need. Simply upgrade your conversion package from one month to the next.

Use a smarter choice for PDF creation.

PDF Creator Plus

  • Lower Cost, Same Great Functionality. Our PDF Creator Plus software allows you to create PDF documents from scratch by editing, merging or combining other Windows documents into a PDF file. Its core functionality is quite similar to that of Adobe Acrobat, but it is priced at a point that makes it accessible for everyone, including individual users at home, or small companies. The type of outputted PDF files created are vector files, which means that they make use of actual text characters rather than just graphical representations (raster files). That format of PDF file can save you and your colleagues significant time in finding information that you need. Plus, despite its product name, it allows you to use the same functionality to create files in different formats: you can also create TIFF, JPEG, Windows BMP images, and placeable Enhanced Metafile (EMF) files. For combining multiple files into a new PDF document, there’s nothing faster and that, combined with its lower cost to your company, makes it the smart choice.

Use one conversion solution that works for a number of formats.

Raster Image Printer

  • Provides the flexibility to use the format you need at any given time. Some users and companies know that they need to start using digital documentation, or move further towards that direction, but aren’t exactly sure what file format they’ll be using in the future. Other organizations require the flexibility to convert documents to a range of different formats.
    In either case, Raster Image Printer serves as the ideal solution. On its own, it can replace several tools. Whether you need to convert to TIFF, convert to PDF or convert to JPEG, Raster Image Printer can do it fast and efficiently – freeing up your employees or colleagues’ time and resources.

For maximum efficiency, you can completely automate the process.

Document Conversion Service

  • Automated batch document conversion: What could be more efficient than a solution that converts files in the background, 24/7? PEERNET’s Document Conversion Service is the ideal way to achieve this.
    Suitable for organizations of any size that have a need for ongoing file conversion, but commonly utilized by companies that are large in scale, Document Conversion Service is primarily an enterprise batch file converter that is trusted and relied upon by companies around the world. If you have a large amount of files that need regular conversion, Document Conversion Service truly makes your company’s operations as efficient as possible – the smartest and quickest way to get a handle on your file conversion needs.

Get Your Company Working Smarter and Faster

Working smarter at the office can give you the narrow edge you need to beat out the competition. The gap between companies is often narrow, so don’t let document conversion drag you down – use PEERNET products to help your company thrive.

Still not certain which PEERNET offering will most help your company’s productivity? Please take a few minutes to watch the short video below, which should help sum it up for you.

And if you still need a hand to get your productivity on track, please feel free to contact us. We’ll help you out by letting you know which product is really right for you.

pdf-or-tiff

PDF or TIFF – Which One is Better for Your Company?

Whether you work on your own, or as part of a medium or even very large, enterprise company, you probably have an ongoing need to maintain digital document records. For that purpose, two of the best formats are PDF (portable document format) and TIFF (tagged image file format). Both are widely-used throughout the business world, and both have their advantages and drawbacks.

In this post, we’ll compare the two file formats to examine which might be the best fit for your needs. Later on, we’ll suggest a few file conversion software solutions that make creating PDFs or creating TIFFs easy, and that can scale nicely to your requirements.

Advantages of Each File Type

File Quality: Both formats are capable of producing high-quality replications of original documents. TIFF was originally designed as a standard format for scanned documents, and it is a lossless format – meaning data in the original file is not lost when it is saved as a TIFF. This ensures a high quality output each time. TIFF does have some compression options available but generally, the outputted file will remain very high quality.

pdf-or-tiff

PDF, on the other hand, can run a wider range of document quality, depending on the user’s requirements. It is capable of maintaining extremely high quality (particularly the vector PDF formats), indistinguishable to the human eye. Conversely, the user can also adjust settings to create a much lower-quality PDF document, if there is a need to keep file sizes smaller. Overall, the advantage would go to TIFF, but PDF gives you the added flexibility to easily adjust quality as needed.

File Size: Generally speaking, the higher the quality of a file, the more storage space it will take up. In this category, PDF has the advantage. For all their benefits, outputted TIFF image files are often quite large in size. For smaller organizations or personal users with limited resources this could be somewhat problematic in the long run. If you or your organization has either (a) limited digital document storage space and resources or (b) a massive amount of digital documentation, then PDF could be the right format for you. A lower file size has not only the advantage of a reduced need for storage capacity, but also makes the files easier and more practical to share among clients and colleagues.

Document Security: If maintaining the security of your documents, and potentially the privacy of your customer/clients’ sensitive data, is a priority, then the best course of action is establishing a comprehensive IT security protocol. That includes processes, procedures, and software to keep your documents safe. But beyond that main line of defense, both PDF and TIFF offer some good security features that can provide an added layer of protection.

First, we’ll look at TIFF. The files cannot be embedded with links or other data such as malware, and malicious links are a big tool that hackers use in their arsenal of tricks. The high-quality output of the files also makes TIFF files difficult to edit convincingly, which is another mark in their favour.

PDF files, on the other hand, can be protected via password to prevent prying eyes from reading your documents without the password. Some software also allows the creator to specify certain permissions.

Depending on the specific use of these files and documents within your organization, you may find that either set of security features is more beneficial.

Multimedia Elements: TIFF is a pure image format, and as mentioned, elements like clickable hyperlinks cannot be embedded within the file. While this is a plus from the document security standpoint, it means that TIFF is not particularly well-suited as a multimedia format. PDF, on the other hand, allows you to make extensive use of crawlable text, clickable links and other elements. That makes it a good fit if you want to provide a document that prints out identically each time, but contains additional functionality when viewed on a computer. One thing to keep in mind, however, is that you’ll need to ensure that the image quality is high enough within the PDFs to be printed clearly on a physical piece of paper. With TIFF, you can generally rest easy that the quality is more than high enough to be printed clearly. For this reason (its high-resolution output), TIFF is generally preferred as the image format of choice for the publishing profession.

Searchability: Both formats have their plusses and minuses, and if you have a regular need to search and retrieve documents once they are converted, this is something to keep in mind. The first thing to know is that when we speak of PDFs, we’re actually talking about two different, main types of portable document format files. The first is a raster file, in which all information on page is rendered as an image. This means that any text on the page is not actually read by the computer as text, rather, a graphical image (i.e. you can’t drag your cursor over individual passages, can’t copy and paste the specific text, etc.) TIFF, being a pure image format, renders text in the same manner, so you would need to perform an optical character recognition (OCR) process on the file to convert that image into crawlable, searchable text. On the other hand, there are vector PDFs. In vector PDFs, text is rendered as clickable and crawlable. So if you are looking for a specific piece of information within a vector PDF file, you can just do a ‘Find’ command (ctrl + f in Windows), enter your search query, and it should find that exact text.

In terms of finding those documents in the first place, PDF files allow meta data to be embedded directly within the file, which can help make file sorting and retrieval an easier process. Large-scale organizations making use of TIFF for document storage and retrieval will generally have some sort of database to index the information contained in each TIFF file.

Cross-platform support: A big part of the success of both file formats is their widespread support and usage. Both formats are widely-used and supported on all major devices and operating systems – Windows, Mac, Linux and mobile platforms. This makes both formats a great choice if your employees are working remotely, or if you’re sharing files with a customer or client.

Annotation and document markup: If your company makes use of documents that require notes, annotations, highlights and the like, then PDF is the best option (you can utilize software like PEERNET’s PDF Creator Plus for these sorts of features.)

How to Convert to PDF or TIFF?

Now that you understand the benefits, drawbacks, similarities and differences between these two popular file formats, we’ll take a brief look at the best way to create these files within your own organization.

Online File Conversion

If you are a personal user or part of a small business and would prefer not to install any software on your computer(s), you can consider the use of an online file converter like PEERNET’s ConvertMyFiles.com. It’s an easy and convenient way to create PDF files or create TIFF files on the fly. Membership packages start as low as $1 per month. If you require more conversions, there are flexible packages to fit your level of conversion needs. One of the main benefits of ConvertMyFiles is its flexibility: the site allows you to convert an enormous variety of different filetypes to your preferred PDF or TIFF format, and your files are outputted with no watermark or identifying information on them (unlike some other file conversion websites out there).

Image Printers

PEERNET’s line of image printers makes creating TIFF files and creating JPEG files very easy. These solutions include TIFF Image Printer, PDF Image Printer, and Raster Image Printer (which combines the functionality of the first two into one package.)

Once installed, the image printers basically function as virtual printers, a.k.a. print drivers. So when a user goes to print a document in the usual manner, there is the option to simply “print to PDF” or “print to TIFF”.

This makes it an extremely useful solution to address your need for an easy, on-demand TIFF or PDF creation tool within your company. These image printers seamlessly integrate into your existing operating systems in place within your organization. That integration can save you significant time and resources within your company: there is little training involved, because if a user is capable of printing an ordinary document, they are now capable of easily converting files. The other way that image printers save your company resources is that they are capable of handling any Windows file that you can open and print into TIFF or PDF. So a solution such as Raster Image Printer can save you the trouble of employing multiple different pieces of software.

Ongoing, automated file conversion

Some organizations have a need for ongoing file conversion. This sort of automated conversion requirement is often seen within enterprise-level organizations, and institutions within fields like the medical profession, legal firms or financial services. For this level of requirements, the best solution is to batch convert documents on an ongoing basis; this is what PEERNET’s Document Conversion Service (DCS) is designed for.

DCS is purpose-built from the ground up to save organizations huge amounts of time and resources; rather than converting files to the required format as-needed, the work is done automatically, in the background on an ongoing basis. Document Conversion Service boasts a rich and robust set of features for advanced users to customize the outputted, converted TIFF files or PDF files. Large and prestigious organizations around the world entrust DCS for their PDF and TIFF creation needs.

Start Utilizing PDF or TIFF today

In the end, there is no overall superior file format between PDF or TIFF; both are extremely useful for corporate digital documentation systems. The best format to utilize in your company will very much depend on your particular needs. If you need some more information to decide which format is best for your organization, please contact us and we’ll be happy to point you in the right direction.

Additionally, if you’re unclear about which professional file conversion software solution fits your requirements most closely, please watch the short 2 minute video below.

professional file conversion

10 Big Advantages of Using Professional File Conversion Software in Your Organization

In a wide range of white-collar industries, from financial services and enterprise organizations to the healthcare and medical sector, organizations are looking to improve their efficiencies and utilize technology in the best way. The move in this direction has been on for several decades, but with the proliferation of digital documentation and the explosion in device availability, we’ve seen the shift accelerate in the corporate environment in recent years.

professional file conversion

Now, more than ever, establishing efficient digital documentation can set your company apart from the pack to improve your company’s document management. And for organizations who exist on service, rather than sales (such as some of those in the healthcare field), keeping up with modern technological solutions is a necessity, to avoid falling further behind.

With all that in mind, here is an exploration of the top 10 biggest benefits of utilizing professional file conversion software.

1. It allows you to make use of ideal file formats for security, sharability and consistency.

For corporate documentation and record-keeping, two of the best file formats are called Portable Document Format (PDF) and Tagged Image File Format (TIFF). Professional conversion software allows you and your company to effortlessly create these files, through single-purpose software solutions such as PDF Image Printer or TIFF Image Printer, or through all-in-one solutions such as File Conversion Center or Document Conversion Service. The advantages of these file types are many. Here is a brief rundown of their advantages for use in the workplace and corporate setting.

PDF

  • Stands for: Portable Document Format
  • One of the most widely-used and adopted file formats for document management. Ubiqitous nature of the format means it’s nearly certain that recipient of the document will be able to view it.
  • Formatting is maintained across all devices and operating systems.
  • Smaller file sizes, generally, than TIFF.
  • Good compression to reduce size of high-quality files.
  • That small file size makes the documents ideal for sharing.
  • Password-protection features available for sensitive information.
  • Metadata can be embedded for easier file retrieval
  • Documents can easily integrate non-text elements such as web links, images and the like.
  • Commonly used across a huge range of sectors and industries within a corporate setting.
TIFF

  • Stands for: Tagged Image File Format
  • Lossless file format (what you see is what you get)
  • Maintains the highest image quality (but some compression options available.)
  • Difficult to alter (therefore, good for archiving)
  • Cannot contain links or hidden data, so quite secure from the threat of embedded malware/viruses.
  • Widely supported across devices, operating systems
  • Standard format for FAX
  • As it is an image format, your document formatting is maintained
  • Commonly used by the publishing profession; sectors with a high volume of document storage requirements (medical, law, etc.); businesses looking for a secure file format for their document management needs.

2. There are all-in-one solutions available, so there’s only one program/system to learn for your coworkers and colleagues.

Companies that have a significant need for file conversion can be bogged down by the multitude of programs and options available. If companies use one program to convert files to TIFF, and another to create PDF documents, and yet another for different sorts of file conversions, that ends up equating to multiple times resources being devoted to training and troubleshooting. With an all-in-one solution such as PEERNET’s File Conversion Center, or Raster Image Printer, for example, all your digital documentation needs are covered in one powerful, yet easy-to-use package.

3. Companies can realize significant cost savings with a unified, cohesive transition to digital documentation.

By significantly reducing the amount of paper that the office consumes through a well-planned transition to digital documentation, an organization can foster significant cost savings. These come about by saving money on things like the cost of paper itself; printing costs; reduced maintenance of printers and photocopiers; storage costs; mailing costs and more. There are also some hidden costs that you may not think about right off the bat. For example, reducing the cost of office space devoted to filing cabinets and documents; and, reducing the amount of employee resources devoted to manually retrieving documents. Of course, there are some costs associated with the transition, software, and digital storage space, but given the way that business is moving, it’s a long-term investment that’s certainly worth making sooner rather than later.

4. For companies with a need for ongoing, constant file conversions, there are automated batch file conversion solutions available.

Having the right software solutions in place for on-demand file conversion is one thing. But for those organizations that require a consistent stream of converted files, automated and batch file conversion could be the best solution. Solutions such as PEERNET’s Document Conversion Service make it feasible to have your own file conversion system running 24/7. That means that the files keep converting – no additional employee time and resources required. Here are 5 more of the best things about our automated batch file converter:

  • Built from the start to handle exactly this job efficiently: high-volume document conversion.
  • Once implemented, a huge time-saver.
  • Easily-configurable settings that can be saved and automatically applied, so your conversions are consistent every time.
  • An advanced feature set so that Document Conversion Service can be completely tailored by IT professionals and/or power users to the needs of your organization.
  • A highly versatile solution: converts from virtually any printable Windows format into TIFF, PDF, JPEG and more.

5. The ease of pulling documentation and integrating it with other systems (such as a CRM) can actually help your company improve and transform your customer service experience.

As you’ve probably noticed, today’s consumers are always on the go. They expect things to work perfectly on their devices as they travel around. Time is of the essence, and they don’t want to wait for internal corporate processes. And if your company deals directly in a customer-facing service role, they expect you to have their information on-the-ready as they talk to you, as soon as possible. This is where making use of digital documentation can be a boon to your company’s overall reputation for service. Whether that means emailing them digital invoices or quotes for work; sharing other sorts of documentation with them in a seamless manner; or even allowing your employees to access their clients’ information on the go, a digital documentation and file conversion process can accelerate your organization’s transition to the digital age and provide your customers the type of instantaneous service and support that they’ve come to expect in the 21st century.

6. In contrast to using a hodgepodge of different programs and protocols, making use of consistent formats and professional file conversion software can help lock down your document security.

Document security is absolutely key to maintain the trust of your clients, customers and the public at large. One needn’t look far to see examples of serious corporate security breaches littering the nightly news. Having a secure document conversion protocol in place can help you mitigate the risks of that happening to your organization. If, for example, employees are using some online file conversion service of unknown origin to convert your clients’ files, which could leave you at serious risk. It’s far more preferable to keep things in-house, with appropriate protections in place, and utilize trusted conversion software from reputable companies like PEERNET as a way to manage that risk. Here are some more tips on improving your document security in 2016.

7. Professional document conversion and file conversion software gives you a huge range of output options, depending on your document quality needs, storage capacity and workflow requirements.

Customization is key, and one of the primary benefits of using professional, purpose-built conversion software is the sheer amount of options you have for your outputted documents. Across the board, from single-purpose products such as PDF Creator Plus, to the Cadillac of our software solutions, Document Conversion Service, users have the ability to select – and save – conversion profiles that perfectly fit the ongoing needs of their organization. Whether you need perfect-quality conversions and storage space is not an issue, or conversely, lower-quality documents are fine because storage space is at a premium… or, somewhere in between … professional file conversion software allows you to select the settings that work for you.

8. With conversion to PDF or TIFF format, you can be sure that your clients or customers see a document with the same formatting that you do, in contrast to sharing file formats like Microsoft Word.

As briefly touched on earlier, one of the huge benefits of making use of TIFF and PDF for your corporate documentation needs are the format’s consistency across the array of devices, screen sizes and operating systems. If you send a Microsoft Word file to a colleague or a client, it can appear wildly different on their computer then it does on yours. This can obviously cause a bevy of issues, and generally make you look unprofessional.

9. Digital documentation using consistent formats, naming and filing structure can make your workplace a more collaborative environment.

A well-organized digital filing system can blow away even the most neat and efficient offline system. By employing some basic tenets of digital file organization, you can increase internal efficiencies substantially, allowing your team to smarter, quicker, and more effectively.

10. Making use of digital documentation can significantly cut paper waste at your office, underscoring your organization’s commitment to the environment – which is a big deal in the eyes of many consumers today.

Sure, the cost benefits of reducing your paper usage is a primary driver of interest for many business owners. But also consider the added benefit of improving your organization’s reputation by reducing your reliance on paper. In society today, more and more people are consciously choosing to deal with organizations that mesh with their personal belief system, and a commitment to reducing needless waste definitely follows that trend.

Ready to Utilize File Conversion for Your Organization?

Get started with document conversion software from PEERNET today. Here is a rundown of our main products and how they might help your company, business or organization.

PDF Creator Plus Looking for a more cost-effective alternative to Adobe Acrobat, with the same great features? Look no further. PDF Creator Plus allows you to create PDFs by combining and editing other files (any other type of Windows file that you can open and print.)
Convert to PDF For those who require a virtual printer that outputs vector (which means editable and searchable) PDF, this is a great option.
PDF Image Printer Similar to above, but converts to raster PDF. Very simple, easy to use, and outputs files in a secure and sharable format. The virtual printer of choice for many organizations with a need for reliable PDF conversion.
TIFF Image Printer The virtual printer you need if you require an on-demand TIFF conversion option. Quick and easy, yet powerful features.
Raster Image Printer An all-in-one solution that handles both TIFF conversion and PDF conversion (and can also output files in JPEG format). Essentially functions as a combo of PDF Image Printer and TIFF Image Printer. A great option for organizations who rely on multiple document format conversions, on-demand.
File Conversion Center For users or organizations who require a range of options, this desktop application allows for batch conversion of documents, on an on-demand basis, to PDF, TIFF and JPEG file formats.
Document Conversion Service The industry-leading automated, batch file conversion solution. Capable of converting documents in the background, 24/7. Used by trusted institutions and organizations around the world for their file conversion needs.

Need more information?

Please watch the video below for a quick explanation of what each file conversion product offers, or feel free to contact us to get you and your organization pointed in the right direction.

PDF for Business

The Best Ways to Convert Files to PDF

Portable document format, commonly known as PDF, is one of the most useful and versatile formats used in the corporate business environment. Whether you work in an enterprise-office environment, you work in small business, or you just have a personal need to process documents, you’ll find that PDF is a convenient and useful digital document format — and a good way to help improve your company’s document management.

Among the advantages of the PDF format include:

  • Widespread use, so the eventual viewer of the document is likely to have software that allows them to view it.
  • A small file size in comparison to similarly-designed formats.
  • Document protection via password, making sure that only the intended recipient can view the document, if required.
  • The ability to use elements such as internet hyperlinks, and easy integration of images and other rich document elements.
  • The fact that unlike other document formats, like .docx (Microsoft Word), the document formatting is maintained from one device to the next.

Now that we’re familiar with the benefits of using PDF, let’s take a look at some of the options to convert to PDF.

How to Convert to PDF

PDF for Business

So you’ve got your file in any number of Windows-based formats. Maybe it’s a spreadsheet with your sales projections (.xlsx). Or a Word document of a report you’ve been working on and are ready to share with the team (.docx). Or any other number of file formats. How do you convert to PDF? And how to choose document conversion software?

There are a number of different software options that you can easily integrate into your Windows installation that makes document conversion a snap.

Let’s take a look at a few of them. All of the following have trial downloads available, if you are interested in trying out any of these solutions for your home or business needs.

PDF Creator Plus

If you’ve worked with PDF creation in the past, you may be familiar with Adobe Acrobat, which is purpose-built software to create a wide variety of PDF documents. PEERNET offers a cost-effective Acrobat alternative that allows you to create documents via combining, editing, and merging other documents to an outputted PDF.

PDF Creator Plus outputs PDFs in the vector format. Vector offers its own set of benefits in comparison to Raster PDF. Using a vector PDF makes your outputted PDF file searchable. This can be a highly useful trait for document management and discovery, particularly if your organization processes a large quantity of documents.

PDF Creator Plus makes PDF conversion easy and quick and easy. Here are a few of the most commonly-used and popular advanced features:

  • PDF Creator Plus allows you to drag in and visually merge multiple files into an outputted PDF file.
  • It allows you to convert from any Windows file;
  • Easily annotate your document, highlighting important segments or blocking out sensitive portions.

PDF Image Printer

An image printer is a very simple, elegant solution to convert documents to PDF; it functions as a virtual printer, installed in the Printers and Faxes folder. Essentially, if you can print a document to paper, then it’s just as easy to print a document to PDF. That’s how PDF Image Printer functions, making it easy as can be to convert any Windows document you can open and print, to PDF. Anytime you go to File > Print from a Windows document, you’ll have the option to send the file to PDF Image Printer 11.0. Simply click that as your option, print, and your file is quickly outputted into PDF format.

PDF Image Printer converts documents into raster PDF format. This format absolutely ensures that document formatting is maintained from one device, screen size, or operating system to the next. While this means that the document is non-searchable, and you can’t copy and paste specific lines of text, this does provide some great benefits as well:

  • It ensures that the document cannot be manipulated easily;
  • Because of this, the file type could be considered more secure than other sorts of formats;
  • No need to worry about the document recipient having the same fonts as the document creator; everything is rendered simply as an image;
  • File size can generally be smaller than a vector PDF.

ConvertMyFiles.com

If you have a need for quick, online PDF conversion without the need to install any software on your home or company computer, consider the website ConvertMyFiles.com.
Starting from just $1.00 per month, the site allows you to upload your documents for quick and easy online PDF file conversion from any device with a web browser (computer, tablet, mobile phone, iPad, iPhone). Users are able to convert to vector PDF, raster PDF, and a variety of other formats, making it a versatile and cost-effective choice for any consumer.

If You Need to Convert to More than Just PDF:

Document Conversion Service

If your organization requires automated file conversion and/or batch file conversion to PDF on an ongoing basis, consider PEERNET’s Document Conversion Service. DCS is designed as a high-volume file conversion solution for enterprise organizations, ideal for converting a variety of document types to TIFF, JPG, PDF and other image formats automatically, often as part of a workflow. Like most of our other software, it allows for conversion from any printable Windows format, including file types generated by such commonly-used programs such as: Microsoft Word (.doc, .docx), Excel (.xls, .xlsx), Outlook, web pages (.html), Powerpoint (.ppt, .pptx), image editors (.png, .tif, .bmp); and a huge variety of other types of files that are commonplace in the modern corporate environments. It also offers highly-advanced functionality that making it a well-suited part of a corporate document workflow process. Most often, it’s used within organizations with a substantial need for document management and archiving; including, but not limited to, governments, law firms, financial services organizations, medical and healthcare establishments, and more. DCS is truly a powerhouse of a document conversion solution, so if PDF conversion is part of your needs, but not the only part, it may be a great solution for your organization.

Raster Image Printer

If you’re looking for a file conversion solution that includes, but is not limited to, PDF conversion, you also may want to consider our Raster Image Printer – our so-called ‘Cadillac’ of image printers. In addition to the Print to PDF functionality that is inherent in PDF Image Printer, Raster Image Printer also allows you to convert any printable Windows file to JPEG and TIFF formats. This is an ideal option if you need on-demand conversion that is easy, yet offers powerful functionality and output options, and is suitable for both home users and corporate workflow environments.

Which Software Solution is Best for PDF Conversion?

The PDF Conversion solution that’s best for your needs will depend, on what exactly your needs are, and to some extent, the frequency and volume of the PDF conversion you require.

PDF Creator Plus PDF Image Printer ConvertMyFiles.com Document Conversion Service
  • WHAT IT DOES:

    PDF Creator Plus is a cost-effective alternative to Adobe Acrobat which allows the user to create PDF by combining, or otherwise editing other types of Windows files.
  • TYPE OF FILE CREATED: Vector PDF
  • WHO IT’S GOOD FOR: Individual home users, or office users, who require a product similar to Adobe Acrobat, at a more affordable cost.
  • WHAT IT DOES:

    PDF Image Printer is a virtual printer, allowing you to create a PDF directly from any printable document.
  • TYPE OF FILE CREATED: Raster PDF
  • WHO IT’S GOOD FOR: Individual users at the home or office, or IT departments in organizations with a need to create PDF files on an on-demand basis.
  • WHAT IT DOES:

    It’s a website that allows you to buy a cost-effective, monthly membership, in order to upload and convert files on demand.
  • TYPE OF FILE CREATED: Raster PDF, Vector PDF, and a wide range of others.
  • WHO IT’S GOOD FOR: Primarily, anyone with a need for easy file creation; do not want to download software, need to use from anywhere on any device.
  • WHAT IT DOES:

    Document Conversion Service is a powerful, enterprise-level file conversion solution, allowing for batch file conversion and automated file conversion.
  • TYPE OF FILE CREATED: Raster PDF, Vector PDF, and more.
  • WHO IT’S GOOD FOR: Generally, enterprise-level organizations with significant, ongoing, file-conversion demands.

Get Started with PDF Conversion from Peernet today.

Converting your files to PDF is not only a great way to increase your company’s efficiency, but for some organizations, it’s a necessary step to improve their workflow. Get started today by trying out the PDF solution that’s right for you. All of the products mentioned above have trial downloads available, so you can test it out for yourself to ensure that the software solution is the right fit for your requirements. If you still need a little bit more information on what product is right for your company’s needs, please take a few minutes to watch the video below.

And if you still require a little bit of extra guidance, feel free to drop us a line and we’ll get you pointed in the right direction.

file conversion solutions

The Best Ways to Improve Your Company’s Document Management

In today’s increasingly fast-paced office environments, saving on processing time relating to documents is a critical part of keeping pace. To do so can seem like an overwhelming task at first, but by making some manageable changes over time, you can make sure that you’re keeping up with and surpassing the efficiency expected from you out of your clientele or customers – and making sure you’re serving them faster and better than any competitor might.

digital document management

Some common concerns that business owners have in the document management space include:

  • Ensuring that their organization is best making use of digital resources.
  • Reducing their organization’s dependence on physical paper documentation.
  • Making sure that they have a great protocol in place for managing, distributing and storing digital documentation and/or files.
  • Reducing the time and resources spent on these operational tasks so that it can be properly allocated to core operations of your organization.

With those in mind, let’s look at some relatively straightforward ways that organizations can improve their document management.

This can allow your employees/colleagues to work faster, smarter, and have a range of benefits beyond the big one – your organization’s bottom line.

  1. Establish a standardized system for document filing and file naming. If people within your organization are manually converting files, establishing a common system for the actual naming of the outputted files is a good place to start. You first want to ensure that everyone dependably knows where a given file ought to go, to make it easy for other colleagues, or clients, to locate it. In determining your filing system hierarchy, you’ll have some options. For internal documents, the best bet might be to separate out your invoices, leads, and other documents by type, into their own folders. You might also find it beneficial to break these down by year.

    In terms of actually determining a structure or naming template to use, you’ll want to be sure that you find a balance between being detailed enough to provide a good description of the document’s contents, but also making sure that it’s quickly evident – and easy to replicate. If it’s too bothersome overtime to follow the format, your employees likely won’t buy into to your document naming scheme. Ensuring that files and documents are named and filed according to established standards can save significant time over the long haul and is a big part of improving your company’s existing document management.

  2. If your company has ongoing conversion needs, investigate if a batch file conversion solution might be a good fit. Batch file conversion is the process of converting many documents or files at once, rather than on an as-needed basis. This can obviously come in very handy for companies with a need for large scale file conversion or document conversion. Converting files in batches can save your organization huge amounts of time and resources, and is an excellent way to improve your company’s management of internal documentation or client information. For more information on batch document conversion, you may want to look into PEERNET’s line of batch document conversion products: Document Conversion Service, or alternatively, File Conversion Center. Both are built for organizations with high file conversion needs, and offer solutions for optimizing that process.
  3. Along the same lines, consider an automated conversion process. Companies that process a large amount of documents (financial industry, medical industry, etc.) can sometimes require ongoing, automated file conversion. For example, your organization might receive information in one file format, and need it to be converted automatically to a different format. This is where automated file conversion really shines as a way to improve the management of documents in a corporate workflow environment. Check out our recent post on File Conversion for Enterprise Organizations for a lot more info on how automated batch file conversion can be a boost to your company’s productivity.
  4. Cut down on confusion by making use of a file type that maintains formatting across all devices and operating systems. If your organization is regularly dispatching or sharing digital files with people outside of the organization (or even just internally), that can sometimes lead to unnecessary confusion. Making use of a format such as PDF offers a huge benefit over sharing Microsoft Word documents, for example. While both are ubiquitous, document formatting is maintained on PDF regardless of device, operating system, screen size, and other factors. So, with PDF, not only can you be nearly certain that the recipient will be able to open and view the document, but you can be almost as certain that the way that you formatted the document is the same way that the recipient will be viewing it. Another option which is commonly used as a file storage option is the TIFF format. TIFF, which stands for Tagged Image File Format, is actually an image format which was originally designed to handle scanned documents, so it’s quite well-suited for corporate document sharing. And like PDF, TIFF maintains its document formatting regardless of the specifications of which device or system it’s viewed on. PDF and TIFF are two of the best formats for sharing documents; making use of these common and consistent file formats is a great way to increase the efficiency of your company’s document management protocol and systems.
  5. Stop using free web-based file converters for your business.File converter websites can certainly serve a purpose for individuals at home. However, in general, their use should be discouraged in a corporate environment. The issues with them can be numerous:

    • SECURITY CONCERNS: You’re never quite certain where your company’s documents are going during the conversion process, which can definitely be cause for concern (especially if your company is holding secure customer information.) You don’t want to be handing over information to anyone who can set up a basic file converter and have it rank in search engines. As well, some of these sites may not exactly be trusted destinations that you want your company’s computers browsing to.
    • RESTRICTIONS: Many free file converter sites are not truly ‘free’ – they’ll do things like stamp a watermark on your document, for example. You may want to check out the “terms and conditions” pages of some of these sites before handing over your information.
    • INCORRECT SETTINGS: Often, these sorts of sites will offer limited functionality and not allow you to specify the settings of your outputted documents. As well, you’ll likely have to re-set your conversion settings every time.
    • LACK OF BATCH CONVERSION OPTIONS OR AUTOMATED CONVERSION. Many of these online conversion sites offer a clunky conversion interface, taking too much time to run their conversions on underpowered servers, or worse, only offering options to convert one file at a time if you need regular, ongoing converisons done, or more than one file converted at a time.

Moving away from these sorts of free online file converter tools, and into a purpose-built software product for your company or organization is a fantastic way to improve your company’s document management, both from a workflow perspective, as well as a security and customer trust perspective. If you’re looking for an online file conversion tool that is secure enough for companies to trust, do check out ConvertMyFiles.com.

Improve Your Organization’s Document Management

Whether you are part of a large enterprise organization, or just a small little start-up, resolve to improve your organization’s document management protocol and capabilities this year. If you’re looking to get a jump on things, PEERNET’s line of file conversion software can definitely help.

  • If you have a need for on-demand conversion to a specific filetype: Take a look at our single-purpose conversion options, referred to as virtual image printers. To convert to PDF, we have PDF Image Printer available, and to convert to TIFF, we have TIFF Image Printer. Finally, our Raster Image Printer offers functionality for conversion to both formats as well as others. As mentioned, converting your files into these formats ensures that they can be read on all devices, with the same formatting maintained.
  • For more PDF creation options. Our PDF Creator Plus 7.0 software is an alternative to the pricier Adobe Acrobat, which offers much of the same features and functionality. This gives you the ability to combine and edit any Windows file that you can open and print into an outputted PDF file. This is very useful software to have on hand for many business owners and organizations.
  • To Convert Files to Searchable PDF: You’ll want to take a look into our Convert to PDF software, which converts from common formats like Word, Excel, Powerpoint, HTML and others into the portable document format.
  • For batch conversion, on demand: Peernet’s File Conversion Center can make a huge impact towards creating a more productive workplace, giving your staff a full set of conversion tools at their disposal to transfer files to PDF, TIFF or JPEG, on demand.
  • For automated batch file conversion: Our Document Conversion Service is a widely-used file conversion solution in enterprise environments, and organizations with an ongoing need for regular conversions to be done.

For more guidance on which Peernet products can help you improve your company’s document management in 2016, please take a couple of minutes to check out the video below.

As well, if you’re still not quite sure, feel free to reach out and contact us. We’ll be happy to point you in the right direction.

batch file conversion for enterprise

File Conversion Options for Enterprise Organizations

For organizations of a large scale – generally referred to as “enterprise” level companies – integrating and optimizing your file conversion process can be an excellent way to improve efficiency within your company or institution.

batch file conversion for enterprise

This newly-found efficiency can manifest itself in a number of ways:

  • Replacing several pieces of conversion software with one integrated conversion solution.
  • Greatly reduced time spent manually converting documents.
  • A more efficient workflow by having your team members collaborate on digital documentation rather than paper copies of documents.
  • The acceleration of processing time, via the reduction of time spent before documents are available in their proper formats.
  • Reduced costs relating to paper purchasing, printing, distribution, and associated costs.

For these reasons and more, selecting and integrating a document conversion solution for your enterprise organization is a task that can ultimately free up resources from the top on down.

File Conversion Options:

File conversion solutions can be broken down into two main types:

  • On-demand file conversion: Files are converted as needed. Output settings can be manually selected each time, or pulled from saved settings.
  • Automated file conversion: Files are automatically converted on an ongoing basis.

Additionally, some enterprise-level organizations may benefit from batch file conversion, which is the process of converting many documents at the same time, rather than individually converting one at a time.

What is Batch File Conversion?

For some organizations, on-demand file conversion is done on an as-needed basis. And for many organizations in the corporate world, that works quite well (in fact, we’ll discuss more about your on-demand options later in this post).

But for many larger-scale organizations, or companies who require consistent and regular file conversion, batch file conversion is an appealing option.

Batch file conversion is essentially the act of converting many documents at the same time. Generally these will be converted using pre-specified settings, but they can also be adjusted or specifically tailored on an ongoing basis.

PEERNET’s Document Conversion Service is an industry-leading Batch File Conversion tool that is ideally suited to the needs of enterprise organizations.

The Benefits of Batch Conversion with Document Conversion Service:

  • Document Conversion Service is designed from the ground up for high-volume document conversion. For companies with a regular need for file conversion, this can provide exceptional cost savings over time.
  • Beyond the directly-attributable cost savings, batch document conversion saves your organization significant time. By converting many files at once, that frees up time for other work than can directly contribute to the goals of your company.
  • File conversion can be truly automated: run conversions 24/7 in the background, allowing documents to be converted without constant attention from an employee or a member of your IT staff.
  • Conversion settings can be set once and used across multiple conversions, saving you time and worry.
  • The quality of your converted document is guaranteed to be the quality that you specify.
  • For more advanced users and IT departments, the software can be operated from the command line, again, to save your organization significant time.
  • Settings can be tailored through the application configuration file to control all aspects of the conversion process.
  • New for Document Conversion Service 3.0: DCS now supports conversions to vector PDF. This allows for searchable PDF documents, converted from a wide spectrum of different file formats.
  • Document Conversion Service offers workflow integration via the PEERNET.ConvertUtility .NET utility library (callable from any language; C++, C#, VB, PowerShell, and others).
  • DCS does not rely on the system default printer, allowing for true parallel processing of documents.
  • It also gives you the capability to control which file converters are running at any time, freeing up resources, memory and processing power to devote to your main conversion tasks.
  • Document Conversion Service is built as a true Windows service, and does not require a signed-in user to operate. Conversion processes are monitored as a service, so they’re automatically restarted to minimize downtime.
  • It offers support for Outside-in ActiveX Control from Oracle ®, adding the ability to convert into 500 more formats as needed.
  • DCS gives organizations the ability to convert text-based reports from older mainframe applications into a versatile, modern format such as PDF or TIFF.
  • It can easily create faxable TIFF files.
  • You’re able to set up a watch folder service to monitor multiple folders.
  • The operator can consolidate disparate information by automatically combining multiple files into a single file, such as a PDF.

Document Conversion Service is highly-specialized, and tailored to the needs of enterprise level organization. It offers seamless workflow integration, and meshes well with any existing content management and file organization processes in place. Take a look at some more of the features that make DCS the most robust enterprise file conversion service on the market today. Here’s a short video on what i can do for you.

What Sort of Organizations Require Automated Batch Document Conversion?

A number of different industries have a need for automated batch conversion of their documents and files. These could include, among others:

  • Medical profession – clinics, hospitals, offices;
  • Legal profession – law offices;
  • Municipalities and government organizations;
  • Banking and financial services;
  • Insurance organizations – agencies and brokerages;
  • National and multinational corporations;
  • And a wide variety of others.

One benefit of converting files into one particular format is that it standardizes your company’s record keeping. It also keeps the ultimate viewer of the document, internally, from maintaining multiple pieces of software, or opening up those various programs each time that they need to view a document. But changing files into widely-used and supported formats — such as PDF and TIFF, for example – also offers you the ability to easily share documents outside of the organization as well. So as an example, if there is an invoice generated by some other enterprise platform that you need to share with a client, conversion through Document Conversion Service makes this readily option readily available.

What Files Types are Supported for Batch Conversion?

Document Conversion Service supports a wide range of files for batch document conversion and automated file conversion applications. Among the most common:

  • PDF files
  • Excel files: .xlsx, .xls, .xlsm and more
  • Image files: JPEG (JPG), TIF (TIFF), BMP, PNG, GIF, and more.
  • Web pages: HTML files, secure HTML files
  • Powerpoint Files, shows and templates: .ppt, .pptm, .pptx.
  • Word Files and word processing files: .docx, .doc, .txt., and many more.

And here are a few more specialized file types that you may find Document Conversion Service useful for in your industry:

  • Design Review Drawings (*.dwg)
  • AutoCAD drawings (.dwg).
  • Postscript files (*.ps)
  • Publisher files (*.pub)
  • And many more. Please see our Supported Conversions page for a full list of supported filetypes that can be converted with Document Conversion Service.
  • We are adding support for new formats all the time, so please reach out and contact us if you require support for a format that you don’t see listed.

On-Demand File Conversion for Enterprise Organizations

Perhaps your enterprise-level organization requires regular file conversions but not to the point of needing an automating solution. There are a number of different directions and software solutions you can look towards to fulfill your requirements if this is the case.

Although the software is primarily built and targeted towards individual end-users, File Conversion Center offers on-demand, desktop file conversion that could serve as an intermediate option for some enterprise-level organizations that require regular file conversion, across multiple formats, but don’t quite need an automated batch processing solution.

Here are the basic features of File Conversion Center:

  • Converts from formats including Microsoft Office (Word, Excel, Powerpoint, etc.); PDF; HTML and PostScript.
  • Converts to formats PDF, TIFF and JPEG.
  • Makes use of drag-and-drop file conversion – drop a file in a given folder, and the converted file is outputted automatically based on previous settings, or settings that you specify.
  • Offers you the flexibility to either convert one file at a time, or convert multiple files at the same time.
  • Offers a wide range of conversion settings to tailor the outputted document for what you’re looking for. Options include basic selections such as file type and output location, and more advanced file customization options – for example, resolution, multi-page file creation, auto-rotation – and a range of different options.

File Conversion Center offers the option to run scheduled tasks, so there is the opportunity, for example, to leave it running its conversion processes before heading home for the evening, and then have the converted files ready for you the next day.

Single-Purpose File Conversion Tools

Some enterprise-level companies, businesses and organizations may only require the use of software that is built specifically to convert to one file format. Although these options do not offer batch file conversion functionality, they are excellent solutions for individual end-users to convert files as needed. If your organization requires regular use of the PDF format, for example, then PDF Image Printer, which converts to high-quality, non-searchable PDF format, might be a great fit. Likewise, if you keep records in TIFF format, our TIFF Image Printer makes TIFF conversion fast and effortless (one of the most common uses of the software is to convert PDF to TIFF.) As well, if you make use of both formats, then you may want to consider Raster Image Printer, which allows for quick document conversion into TIFF, JPEG, PDF, GIF, PNG format and an array of others.

Enterprise File Conversion: Get the Full Scope of Options

For more information on the product options available to your enterprise organization, check out our full product line of file conversion software. If you need more information on which product might be right for your company, please take a couple of minutes to watch the video below:

Or, if you have any further inquiries or questions about file conversion for your enterprise organization, feel free to reach out and contact us. We’ll be happy to point you in the right direction.

ways to cut down on paper

20 Ways to Cut Down on Paper in 2016

The end of paper usage and the idea of the paperless office has been discussed and predicted for several decades now. And while the notion of a business that uses absolutely no paper is still more of a dream than a reality, we’re getting closer each year.

The benefits of reducing your paper use are clear. Not only can you cut down on overhead costs, improve customer service, increase productivity and streamline your business operations, but you get the added benefit of being able to say that you’re an environmentally conscious organization – something that consumers are paying more and more attention to these days.

The start of a new year provides an ideal starting point to reduce your organization’s dependence on paper.

ways to cut down on paper

Make it a new year’s resolution to cut down on paper by following any or all of these suggestions:

If you must print on to physical paper:

1.Speak with your colleagues about the importance of reducing paper usage around the office and encourage them to “think before you print.” Set clear expectations on how you wish to reduce the office’s paper consumption in 2016, and make sure everyone knows about it.

2. Make sure your employees are familiar with the “print selected page” functionality rather than printing entire documents when it may be unnecessary.

3. Encourage your colleagues to double check their work before the print, to reduce wasted paper.

4. Reuse paper whenever possible. If it’s not going out to a client, there’s no harm in getting the most out of each sheet of paper.

5. Use both sides of the page. This can be done through the Print Settings menu of most Windows-based software programs.

6. Establish a document template with thinner margins. This allows more text or information to go on each page, cutting down the amount of overall pages.

Around the office:

7. Print receipts to a file, rather than paper, using software such as PDF Image Printer to Print to PDF. This can allow for a significant reduction in paper, and make everyone’s life easier; more on this, below, in point #20.

8. Make sure all of your company’s billing is received digitally. Companies large and small alike have gotten on board with this, and it should be a readily-accessible option in most cases.

9. Reduce the amount of junk mail your office receives. Even if you cut down your paper use within the office, there are still lots of opportunities to cut down on external uses. Contact companies and let them know that you do not wish to receive their mailings, or prefer them in digital form.

10. Display presentations on a screen rather than printing everyone a copy. You can always email them a copy afterwards.

11. Send your clients an e-card rather than a printed card around occasions like the holiday season. The thoughtfulness will still be appreciated.

Paper Saving Projects:

12. Move your new employee handbooks and the various corporate guidebooks you have online, rather than handing out bulky printed documents. If they’re in a format such as vector PDF, this makes them more easily searchable than a physical, printed copy.

13. Only display your business’s digital contact info on your business cards; this can make it more likely that when your contact needs to reach out or send you some documentation, they’ll utilize those methods. Alternatively, eliminate business cards altogether and instead just follow up with an email containing your contact details.

14. Take advantage of the range of digital signature solutions. In many jurisdictions, an electronic signature now holds the same weight as a handwritten signature. There are a number of solutions that allow signees to simply draw their signature on their device, or click/tap to sign off on digital documents.

15. Reduce your business’s dependence on fax machines. Instead, make use of emails, scanned documentation, or wholly digital documents.

16. Coordinate with your company’s IT or digital team to move client/customer forms online. Not only is this just more convenient for many people these days, but it can also allow for better document organization, information retrieval, data manipulation and analytical insights.

17. Create a digital document filing system that is superior to your old paper-based filing cabinets. The best way to get “buy in” from your colleagues is to improve on the status quo.

18. Shift your company’s accounting practices to be more digitally-based. Speak to your accounting department to discuss ways to reduce paper usage in that sector of the business; even if they can’t eliminate paper entirely, there are some tools that can significantly impact the amount of paper used for tasks like expensing and invoicing.

19. Send employees a TIFF or PDF of their pay stubs rather than printing them. A lot of people rarely even look at them anyway. If they need to, they can easily print them off on their own.

20. Invest in software that makes image printing and file conversion efficient, and easy. A new generation of the workforce has grown up with computers and is comfortable with the tools required to make a significant dent in your office’s paper consumption habits. The simplest way you can start is by encouraging your team to print to file, rather than printing to paper. This involves installing a piece of document conversion software, or driver, on your computer systems, that can integrate seamlessly with the PRINT functionality of their existing software programs. In many cases, the user can simply select from a dropdown menu to print to file; this converts the existing document into an image format that can easily be stored and shared with others.

Software Tools for Reducing Paper Use

There are a number of software solutions that can significantly ease your transition towards a paperless future at your office.

Print your documents to PDF:

As mentioned in idea #20, above, “printing” to a file rather than a physical piece of paper is one of the easiest and most versatile changes that you can make to your company’s daily workflow. The PDF format is, for many companies, ideal for this purpose – and software like PDF Image Printer is perfectly suited to this purpose. Once you have the outputted document, you end up with a true-to-form virtual version of a printed page (and if that page absolutely needs to be printed, you can entrust that the physical copy will look identical to the on-screen, virtual copy.) This file can be used in a wide variety of ways – great for sharing internally or with clients/customers, or even posting on your company’s website. If you need added functionality in assembling your PDF documentation, an option such as PDF Creator Plus might be right for you.

Print your documents to TIFF:

TIFF is a widely-used file format in the corporate world, particularly in industries where there’s a need to store or archive a lot of client information. The format is widely used in the legal profession, and medical community, for example. TIFF Image Printer makes it easy to convert a Windows document into TIFF format. TIFF stands for Tagged Image File Format, and as an image format, that makes it a more secure alternative to many file formats – malware, viruses, hidden links or malicious code cannot be embedded within the actual document. Another big benefit of TIFF is its high-quality output; the degradation that you see as a result of image compression in formats like JPEG, for example, are not evident within TIFF (though the format does offer some compression options, if desired.) If you still need to print a TIFF file to physical paper, it will appear on the printed page exactly as it appears onscreen, providing the resolution and settings are correct, making it an easy way to maintain document formatting.

Print your documents to TIFF, PDF, and other formats:

If you expect that you’ll have a need for various formats of outputted files, a piece of software such as Raster Image Printer could be a good fit for you. Raster Image Printer combines the functionality of TIFF Image Printer and PDF Image Printer into one easy-to-use package. It also allows the user to convert to JPEG, convert to PNG, GIF, and a variety of other formats. Documents can be digitally printed from all of the main, common formats that most businesses would be using on a daily basis; for example, Excel, Word, PDF, Powerpoint, text files, HTML pages – any file that you can open and print to paper, you can print to file as well. Some of our existing customers’ common uses for this piece of software include using it to convert PDF to TIFF, or PDF to JPEG. Raster Image Printer also offers the ability to customize your settings (print quality ranging from 50 DPI to 1200 DPI), and allows image manipulation and adjustments before outputting your completed file (for example, resizing, rotating, cropping, and more.)

A New Year, a New Commitment to Paper Reduction

Whether you’re a single individual user, or an enterprise-scale organization, PEERNET has a product to fit your image printing and document conversion needs. View our entire line of file conversion products. If you need more explanation on the benefits and differences between our range of offerings, please take a few minutes to watch the short video below in order to discover the product that’s right for your needs:

And if you need further guidance, we’re here to help. Simply contact us with a little bit of information about your requirements, and we’ll happily get you pointed in the right direction.

Happy New Year from all of us at PEERNET!

How to Choose Document Conversion Sfotware

How to Choose Document Conversion Software

There is a world of choice out there when it comes to document conversion software. Whether you are personal user just looking for occasional one-off or an enterprise organization with a need for consistent batch file conversion, your options are virtually endless. So once you’ve decided that you need a dedicated document conversion solution, what’s the best way to wade through the bevy of options to identify the software that’s right for your needs? This guide should help point you in the right direction.

Assessing Your Needs:

How to Choose Document Conversion Software

Before you go searching out a piece of software or a solution for your file conversion needs, it’s helpful to reflect on exactly the types of features you’re looking for.
Finding the right program or system to handle document conversion or file conversion can be broken down into some of the following main categories and questions:

  • What Volume of Document Conversion Do You Need?

    If you’ve started to think about a file conversion solution in the first place, then you likely have some need for it. But to what extent? Do you anticipate converting documents a few times a week? Or a few times a day? Or, even down to multiple times per minute? Taking stock of your needs will help significantly in starting the process towards your final choice.

  • What Sort of Budget Do You Have in Mind?

    File conversion solutions and software can vary greatly in price, but by the same token, vary greatly in functionality. They can range in cost from totally free (although, as a note of caution, these usually come with caveats – more on that later) to enterprise level license pricing. In general, you are likely to get what you pay for in terms of power and functionality as you move up the chain of file conversion programs.

  • What Types of Files Do You Need Outputted?

    The file formats that your business is making regular use of will be a crucial determinant in choosing your file conversion software. Some programs are likely to handle any file format that you want, while others are more built for a singular purpose (for example, to convert files to PDF, or convert to TIFF.) Keep this in mind when researching potential software solutions.

It’s essential that you take these questions into account when developing a strategy for document conversions.

Answering some Key Questions:

Before we get into a rundown of your various software options, let’s review a couple of important questions that people commonly have regarding file conversion protocol.

Free or Paid File Conversion?

When looking for a file conversion solution, you may be tempted to look at what free options are out there. And for some people, that may be fine. But for the majority of business, enterprise, and even home users, there can be drawbacks to using a typical free online file conversion website. These drawbacks can include:

  • Watermarks on the documents. Almost all free file conversion sites will stamp some sort of mark on the outputted, converted document. This can look highly unprofessional if you’re using the document for anything related to business purposes.
  • You probably don’t know exactly where your documents are going. This is potentially a huge issue in this era of heightened concern over digital security; and particularly, if the information in the document is sensitive in nature or contains your customers’ information. You’ll want to know that the server that you’re uploading this information to is secured, or at very least, run by a trusted, reputable organization.
  • You may be limited in the settings of your outputted files. As a result, the files may be too low-quality, or too large of files for your particular needs. As well, there are often low restrictions as to the size of file that you’re able to upload.
  • You also may be limited in terms of the supported file types. Many of these free online file conversion sites offer quite limited functionality.
  • Conversions can be slow. Some larger files may take up to several minutes to convert. If you have a need for consistent conversions, this is a less-than-ideal use of time.

If you’re really just interested in file conversion for small business or personal use, consider making use of a site like Peernet’s ConvertMyFiles.com. It is a membership-based website with packages starting from as low as $1.00 for one week of conversion time. This $1 Copper package allows you up to perform up to 10 conversions per week. From there, as you need more conversions, there is some outstanding value provided in the bronze, silver and gold packages offered.

Best of all, ConvertMyFiles offers support for a massive range of file types:

  • Adobe PDF Documents (*.pdf)
  • AutoCAD Drawings (*.dwg)
  • Design Review Drawings (*.dwf,*.dwfx)
  • Image files(*.bmp, *.gif, *.jpg, *.jpeg, *.png, *.tif, and many more)
  • Microsoft Excel (*.xls, *.xlsx, *.xlsm, *.xls, *.xlt, *.xltx, *.xltm, *.xlsb)
  • Microsoft PowerPoint (*.ls, *.xlsx, *.xlsm, *.xls, *.xlsb)
  • Microsoft Outlook(*.oft, *.msg, *.vcf, *.vcs, *.ics)
  • Microsoft Publisher(*.pub)
  • Microsoft Visio(*.vsd, *.vdx, *.vsdx)
  • Microsoft Word(*.doc, *.docx, *.docm, *.dot, *.dotx, *.dotm )
  • Microsoft XPS(*.xps, *.oxps)
  • Postscript files(*.ps, *.eps)
  • Rich-Text files(*.rtf)
  • Text files(*.txt, *.log, *.xml)
  • Web files(*.htm, *.html, *.mht)

Give it a try and convert files online today!

What Are the Main Advantages of Using Business-Focused Document Conversion Software?

Here are 10 good reasons why using professional document conversion software is the smart choice to make:

  1. Your conversions will be consistent. This adds dependability to your file conversions, ensuring that your outputted files have a professional appearance.
  2. Rather than bouncing between various websites or programs, training time is limited when making use of one piece of file conversion software.
  3. It’s easy to use. Building off of the previous point, our software is designed with user experience in mind, developed to make file conversion simple.
  4. Professional document conversion programs offer flexibility and customization to tailor your files as needed, depending on size and quality concerns.
  5. Using secure software ensures that any sensitive data contained in converted documents remains protected.
  6. Similarly, acquiring the file converter itself is done through a safe, secure environment, so you wouldn’t have to worry about what your employees are downloading.
  7. A wide range of supported file types. With all-in-one solutions such as Document Conversion Service or our File Conversion Center, you have output files in a wide range of file formats, so if unusual needs spring up, you’ll be covered. Even with software like PDF Image Printer, you have the option to convert from any Windows document file that can be converted, into a PDF document.
  8. In most cases, you don’t have to worry about time or employee resources wasted through server downtime, or internet connectivity issues.
  9. It works on your existing operating system. File converters like those developed by Peernet are compatible with Windows-based operating systems, the dominant OS used in offices and corporate environments throughout the world.
  10. There is a highly-trained and expert support team that stands behind their products and is happy to help with any issues you may run into.

Choosing Your Document Conversion Software:

So, with all that in mind, here is a brief rundown of the software you should choose, depending on your particular needs that you’ve already assessed.

To Convert to TIFF:

  • TIFF Image Printer functions as a virtual printer, allowing conversion of any Windows file you can print.

To Convert to PDF:

  • PDF Image Printer converts Windows documents to non-editable (raster) PDF files.
  • PDF Creator Plus is built as an Adobe Acrobat alternative, allowing you to work with various Windows documents to create vector PDFs (searchable).
  • Convert to PDF is a powerful, yet easy-to-use PDF Converter that allows you to create searchable PDFs, and allows for automated PDF conversion.

To Convert to PDF, Convert to TIFF, and others:

  • Raster Image Printer combines the functionality of PDF Image Printer and TIFF Image Printer into one package, and expands it to allow for conversion to JPEG, PNG, GIF, and a wide range of other file formats.

For Businesses with a Need for Desktop Batch Conversion:

  • File Conversion Center offers an all-in-one solution to convert files to TIFF, JPEG, PDF and a range of other image formats. Conversion tasks can be scheduled and automated document conversion is available for power users.

For Businesses with an Ongoing Requirement for Batch Document Conversion:

  • Document Conversion Service is our top-of-the-line solution for batch file conversion. It offers powerful command line functionality and can convert files in the background, 24/7. It is a highly scalable product with a robust feature set that is suitable for businesses with a need for consistent or constant file conversion, and enterprise organizations.

Make The Right Choice:

If you still need a little assistance in choosing the right document conversion software for your needs, please take a couple of minutes to watch the video below, which should help steer you in the right direction.

As well, if you still have questions about document conversion software, feel free to contact us here at Peernet – we’ll be happy to provide some insight and offer you some guidance on what sort of software solution might fit the needs of you and your organization.