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PDF for Business

7 Big Benefits of Using PDF for Business

PDF for Business

Portable Document Format, or PDF for short, was developed in the early 1990s. At that point in time, sharing documents between different computers and operating systems could be highly problematic, so the idea was to create a file format that would maintain fixed formatting.

Over time, it’s grown into one of the most widely-used document formats in the world.

PDFs are particularly useful for many companies in the business world. Whether you’re invoicing clients, maintaining customer records in a consistent format, or sending important memos, you can be sure with PDFs that the person viewing the document will see it as it was intended to be.

Here are 7 big benefits to making the PDF format a part of your business operations, and some options for how to create PDFs.

  1. Document format is maintained. One of the problems with sharing documents made in Microsoft Word or other word processors is that when you share a file from one computer to the next, the formatting can prove to be very different. This can cause confusion, or make you look bad to your clients or colleagues. You can rest easier with the PDF format, that your document will be presented exactly how you layed it out. It’s also ideal for sending documents that are intended to be printed out.
  2. The format is ubiquitous. Because it’s so good for what it sets out to do, PDF has been widely adopted all around the world. The format is easy to view and share, so whether you’re sharing a document with someone down the street, or on the other side of the world, PDF is a safe choice to send it in.
  3. They tend to have a small file size in comparison to other formats. The TIFF file format has many benefits beyond PDF, but the PDF format has the big advantage of compressing high-quality files to a relatively small file size. That’s ideal for saving hard drive space, particularly if you’re working with limited storage resources.
  4. The files can be protected by password. If you’re a business of any size, it’s possible, or even likely, that you’re handling some of your customers’ sensitive information. PDF files can be password-protected, giving you the ability make sure prying eyes are kept away from your important business documents.
  5. It works on any operating system. PDF works on all the major operating systems currently in use. So whether the viewer is on a PC or a Mac, or even on a newer mobile operating system like iOS and Android, there’s almost no worry about the receiver being unable to view the document.
  6. Easily integrate non-text elements (e.g. images, hyperlinks, etc.) PDFs allow you to maintain visually-pleasing layouts, and make use of links that will open up in the viewer’s web browser when viewing the documents on a computer or mobile device.
  7. It’s not likely to go away. Technology moves quickly, but PDFs are probably here to stay for the long-haul. The format is so widespread and has so much history behind it that it would take a fundamental shift in computing for everyone to adopt a different standard. An investment in PDF software now is sure to stand up in the long run, and give your company an excellent return on investment.

What Program Should I Use to Create PDF?

PEERNET offers a variety of software which is designed to suit your needs. Whether you’re a home user or part of a large corporation, we have a PDF Converter or creator that’s right for you.

PDF Image Printer: PDF Image Printer functions as a virtual printer, so you can “print” any Windows document to PDF format. It’s perfect for people who need to archive and share files in a secure PDF format, and allows for password protection and encryption.

PDF Creator Plus: A cost-effective alternative to Adobe Acrobat, which allows you to create PDF files by combining and editing other files. Convert from any Windows document to PDF. Ideal for home use or at the office.

Document Conversion Service: Our enterprise-level software which allows for around-the-clock batch document conversion. Ideal for converting a variety of document types to TIFF, JPG, PDF and other image formats automatically, often as part of a workflow.

If you have any further questions about converting files to PDF, feel free to contact us.

TIFF Image Printer, Raster Image Printer, Document Conversion Service collage

Why File Conversion Software Is a Great Business Investment

There are many file conversion programs on the market, and the features and functionality of those programs can greatly vary. So if you have a regular need for document conversion at the office, it can be difficult to know which level of product might be right for you.

At Peernet, our software is designed for three main categories of users:

  • Individuals at home for personal or business uses.
  • Individuals at the office for one-off, batch, or automated documents conversions.
  • Enterprise solutions for IT & end users with workflow integration.


Future of Document Conversion - PDF, TIFF

In this post, we’ll take a look at why professional file converter software makes sense for business users.

In general, businesses often require a higher level of security, reliability, professionalism, consistency and flexibility from their file conversions than what personal, “one-off” users might require.
With that in mind, here are some of the big reasons why it makes sense, even for very small businesses, to invest in proper enterprise-level conversion solutions.

SECURITY & RELIABILITY:

If your business operations call for regular file conversions, your employees may take it upon themselves to download some piece of untrusted software on their computer. That’s not a comforting thought, particularly if your documents contain important information that could be compromised.

With trusted software like the products provided by Peernet, there’s no worry about the types of programs that you or your staff are downloading. Our software is highly secure, and trusted by clients around the world – including large multinational organizations.

There’s also the potential concern of, once you upload your files for conversion, where do they go? Again, many businesses have sensitive customer data on file, and this information should not be trusted to anything less than a highly secure conversion system.

And when you’re using a Peernet file conversion product, there’s no worry of downtime, incomplete conversions, or server time-outs. Our software is rigorously tested, designed with reliability in mind. You can have confidence that the conversions are getting done, and done correctly.

PROFESSIONALISM:

A free online file converter has its uses, but is not always appropriate for a professional business to be using. For one thing, free file converters often stamp a wordmark on your converted documents. That’s not ideal for an organization trying to establish a professional identity with their clients.

Another drawback of online file converters is that you may be limited in your conversion options. Finally, online file converters are not built for a high volume of conversions, and not built with speed in mind.

Peernet products give you the control you need to easily output professional document conversions, every time. And software like our Document Conversion Service are purpose-built to handle high-volume document conversion.

CONSISTENCY:

An all-in-one piece of software such as Document Conversion Service can replace many other programs. With one program, or a suite of software in place, you can ensure several things:

  • Your conversions are consistent on an ongoing basis;
  • Your team all has the same knowledge about how to use the software;
  • Files are outputted at a consistent quality, so you can be assured there will be no surprises in your converted document;
  • Files are outputted at a similar size, so you can accurately forecast your file storage needs.

FLEXIBILITY & CUSTOMIZATION:

A collection of output settings that works well for one organization may not be right at all for another one. That’s why it’s important to have control over the output settings of your document and file conversions. Our top-level suite, Document Conversion Service, even has the ability to add additional image conversions beyond what’s included out-of-the-box.

Along the same lines, some businesses have document conversion needs that are somewhat specific to their industry. As an example, one of our clients recently expressed a need to convert wide-format text documents, which was no problem. Peernet takes all our client’s requests into account and sometimes even programs new features specifically to fit the custom needs of our varied client base.

EASE OF USE:

Even though some of our software is designed with business users in mind, that doesn’t mean that it’s difficult to use. We’re dedicated to creating software that carries out complex conversions, while remaining easy-to-use for the everyday user.

Our line of Virtual Image Printers makes it so easy to create PDF, TIFF, JPEG and more. In simple terms, the image printer is installed, where it then can be accessed in the exact same manner as any ordinary, physical printer. So if you or your staff members can print a document, you can use our virtual printers to create image files.

As well, all of our products run on Windows, so there’s instant familiarity with the software’s menus and navigation for the vast majority of users.

EXPERIENCE THE DIFFERENCE THAT PROFESSIONAL FILE CONVERSION SOFTWARE MAKES.

Don’t trust your company’s important file conversions to untrusted software, or an overseas website. No matter the size of your company or the industry that you’re in, Peernet has a file converter that’s right for your business.

If you’re not sure which piece of software you need, view our conversion software page to get started! Or contact us any time so we can help you discover which product is perfect for your needs.